Administrative Assistant
2 weeks ago
**Administrative Assistant**
Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office. This position is an in-office position.
**Main Job Tasks and Responsibilities**
- Chair a daily 15 minute Zoom morning meeting with approximately 30 participants while
- recording simple notes. Distributing these notes to project managers directly after meeting.
- Extract consultants’ daily time from company portal and enter into Quickbooks
- Receive, direct and relay telephone and fax messages. Take adequate messages when required
- Project support for senior management
- Meet on rotational basis with project managers to assist in identification of billable projects
- Assist in the planning and preparation of meetings, trainings and social events
- Assigning and tracking project numbers as required
- Compile data and prepare a variety of reports, if required.
- Recommend actions to resolve discrepancies.
- Investigate questionable data.
- Other administrative duties as required.
**Education and Experience**
- Quickbooks experience is an asset
- Valid driver’s license is an asset
- Verbal and written communication skills a must.
- Attention to detail and ability to multi-task a must
- Requires minimum 2-3 years’ experience
**Key Competencies**
- Information gathering and information monitoring
- Attention to detail and accuracy
- Flexibility, adaptability and team oriented
- Multi-task
- Fluent in English
- Reliability is of utmost importance
You will be fully supported by an experienced administrative team. Training will be provided in all aspects.
Only those applicants selected for interviews will be contacted.
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