Administrative Assistant
2 weeks ago
Gallagher is a global leader in insurance, risk management and consulting services. We help businesses grow, communities thrive and people prosper. We live a culture defined by The Gallagher Way, our set of shared values and guiding tenets. A culture driven by our people, over 30,000 strong, serving our clients with customized solutions that will protect them and fuel their futures.
We are looking for an enthusiastic team player with a strong balance of customer service expertise, communication and technical skills to join our Administration Team. As the Administrative Assistant you will perform a variety of office support and administrative duties, such as being a member of our Centre of Excellence team, relaying and resolving routine telephone and/or walk‐in inquiries, processing invoices, composing a variety of standard documents and correspondence, scheduling meetings, performing data entry, office supply ordering and establishing/maintaining our record retention.
How you will impact the business
- Collaborate with fellow Centre of Excellence team members by answering incoming calls and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages
- Greet and direct visitors to the company; manages reception area to maintain a professional image
- Receive, scan and forward incoming mail. Process outgoing mail - Canada Post / ICS /Courier
- Ordering, receiving, stocking and distribution of office supplies
- Perform administrative tasks and operational support activities for Senior Leaders
- Act as a liaison with other departments on basic administrative and operational matters
- Prepare onboarding kits for new hires, including desk preparation, parking passes, key/pass card Set up for new hires/employees
- Assist with internal office moves
- Assist with on-site event planning/internal events - retirement parties etc.
- Assist with facilities/maintenance request calls for the office
- DMS administrator support-setting up and maintain client files
- Other localized requirements
What makes you successful
- Excellent communication and interpersonal skills (telephone, written and face to face)
- Good level of empathy and diplomacy
- An enthusiastic, professional and flexible attitude to work with a common sense approach
- Keen to develop over a period of time with a willingness and ability to learn
- A reliable, dependable, professional
- Advanced computer proficiency with MS Office
- Detail oriented, highly organized and customer service oriented
- Attention to detail with a high level of accuracy
- Ability to multi‐task between a variety of tasks, projects, and deadlines
**Requirements**:
- Secondary school diploma required; post-secondary education an asset
- Minimum of two year’s administrative or business office experience; reception/call center experience preferred
- Advanced computer proficiency with Microsoft Office products including Adobe Suite/InDesign
What we can offer you
Gallagher offers competitive salaries and bonus plans. We offer benefits, including; medical/dental, life & dependent life, AD & D, pension/group savings plan, employee stock purchase plan, educational expense reimbursement, employee assistance programs, discounted gym membership, opportunity for flexible work hours, paid sick days, personal days, employee education recognition program, employee referral bonus program and more.
-
Administrative Assistant
2 days ago
Mississauga, Canada Sandler Training - Mississauga Full timeAdministrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the...
-
Administrative Assistant
4 weeks ago
Mississauga, Canada OHE Consultants Full time**Administrative Assistant** Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office. **Main Job Tasks and Responsibilities** - Support to the consultant team - Support to the proposal team - Receive, direct and relay telephone and fax messages....
-
Administrative Assistant
3 days ago
Mississauga, Canada Worldwide Security Ltd. Full time**Job Posting** Job Title**:Administrative Assistant (Part-time)** Division: Human Resources & Accounting Report To: Manager, HR & Accounting **ABOUT WORLDWIDE SECURITY LTD.** Worldwide Security Ltd. (WWS) is a security technology and communications solutions provider based in Mississauga, Ontario. With over 30 years of operational experience, WWS has...
-
Administrative Assistant
4 weeks ago
Mississauga, Canada Travel Industry Council of Ontario Full timeThe Travel Industry Council of Ontario (TICO) is Ontario’s Travel Regulator, a non-profit organization mandated by the Ontario government to administer and enforce the Travel Industry Act, 2002, regulating travel retailers and wholesalers in Ontario. TICO currently has a full-time position available for an Administrative Assistant. In this role, the...
-
IT and Administrative Assistant
4 weeks ago
Mississauga, Canada Desco Plumbing and Heating Supply Full timeCome be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...
-
Administrative Assistant
4 days ago
Mississauga, Canada Lenworth Dock & Door Full timeThe Administrative Assistant’s role is to organize, administrate and facilitate the daily business within the company - by performing a variety of general administrative and clerical services. This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve...
-
Administrative Assistant
4 days ago
Mississauga, Canada ACHEV Full time**POSITION**: - Administrative Assistant, Skilled Newcomer Incentive Bond Pilot Project **EMPLOYMENT STATUS**: - Casual **LOCATION**: - Achev, Sussex **REPORTING TO**: - Manager, Career & Newcomer Services **START DATE**: - April 24, 2023 **SALARY**: - $24.95 (23.99 per hour + 4% vacation pay) **HOURS**: - 55 hours per month **WORK...
-
Administrative Assistant
15 hours ago
Mississauga, Canada Delmar International Full timeMandate:Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed. Primary administrative responsibilities...
-
Administrative Assistant
3 days ago
Mississauga, Canada Alpha Prosperity Inc. Full time**A Property Management Company in Mississauga has the following vacancy**: **Administration Assistant** Reporting to the Manager, the Administration Assistant will oversee all activities related to tenants, clients and vendors including supporting the coordination, delivery and administration of all tenant relations. **Major Responsibilities**: - Act as...
-
Administrative Assistant
7 days ago
Mississauga, Canada Gallagher Full timeAbout Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...
-
Administrative Assistant
2 days ago
Mississauga, Canada FASTSIGNS #61701 Full timeThey should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. **Responsibilities**: Handling...
-
Administrative Assistant
3 days ago
Mississauga, Canada Engineered Air Full time**Administrative Assistant** Toronto Sales Office - Mississauga 30-5155 Spectrum Way, Mississauga, Ontario Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to...
-
Administrative Assistant
4 weeks ago
Mississauga, Canada National Research Council Canada Full timeHelp bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking for an Administrative Assistant to support our Energy, Mining and Environment Research Centre. The Administrative Assistant would be someone who shares our core values of...
-
Administrative Assistant
3 days ago
Mississauga, Canada ANDREA IYAMAH Full timeANDREA IYAMAH is a fashion brand recognised for its eccentric and unique take on swimwear and ready-to-wear clothing and we are looking for an Administrative Assistant. Below listed are the job duties and qualifications needed: - Provides administrative support to ensure efficient operation. - Order office supplies and research new deals and suppliers. -...
-
Administrative Assistant
13 hours ago
Mississauga, Canada Delmar International Inc. Full timeMandate:Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed. Primary administrative responsibilities...
-
Administrative Assistant
2 days ago
Mississauga, Canada Delmar International Inc. Full time**Mandate**: **Primary administrative responsibilities include**: - Support Ontario executives in planning and coordinating meetings, managing boardroom logistics, and organizing corporate events. - Assist departments in compiling data for various reports, clerical tasks, collecting and organizing invoices and other administrative duties as...
-
Administrative Assistant
2 weeks ago
Mississauga, Canada Gallagher Full timeAbout Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...
-
Administrative Assistant
6 days ago
Mississauga, Canada Arthur J. Gallagher & Co. (AJG) Full timeIndulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...
-
Administrative Assistant
1 week ago
Mississauga, Ontario, Canada Gallagher Full timeAbout Us:Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...
-
Administrative Assistant
4 weeks ago
Mississauga, Canada IT Unlock Consulting Full timeWe are looking for **Administrative Assistant** who have 4 years of relevant experience of invoice management, PCN tasks, Workday administration duties, and contract management and fluency in Microsoft Excel. **Job Types**: Full-time, Fixed term contract **Salary**: $15.00-$18.00 per hour Schedule: - 8 hour shift - Day shift - Monday to...