Administrative Professional Assistant

3 weeks ago


Edmonton, Canada University of Alberta Full time

**ENG Mechanical Engineering**:

- Competition No.

**S100351600**
- Posting Date

**Jul 28, 2023**
- Closing Date

**Aug 06, 2023**
- Position Type

**Full Time - Grant Funded**
- Salary Range

**$47,210 to $63,741 per year**
- Grade

**07**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 2 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location** - North Campus Edmonton.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

The Faculty of Engineering at the University of Alberta is a leading educational innovator. Its nine programs are accredited by the Canadian Engineering Accreditation Board (CEAB) and consist of five departments. Currently, it has over 200 Faculty Members, 4,500 undergraduate students and 1,600 graduate students, which makes the Faculty of Engineering one of the largest graduate programs on campus, with student support levels exceeding $20M/year.

By size, this makes it within the top 5% of Engineering Faculties in North America and one of the largest Faculties at the University of Alberta (3rd largest by undergraduate students, 4th largest by FTE professoriate, largest by graduate students). The Faculty of Engineering is a leading educational innovator.

The Department of Mechanical Engineering offers graduate courses and provides research facilities for well qualified students of recognized universities who wish to pursue advanced studies leading to the MEng, MSc, and PhD degrees in Mechanical Engineering. In addition, the Department offers a program in Engineering Management to graduate engineers of any discipline, leading to the MEng, MSc, and PhD degrees in Engineering Management.

Welcome to Engineering at Alberta. Take a tour.

**Position**

Reporting directly to the Researcher, the Administrative Assistant will provide complex and diversified administrative support requiring independent judgment. Responsible for the day-to-day operations and the decision-making regarding the service, research, and academic programs of the Principal Investigator.

**Duties**
- Provides administrative support working under the general supervision of the CRC.
- Drafts and/or generates routine communications based on straightforward information for supervisor review for dissemination to the CRC Program members.
- Plans and schedules CRC’s calendar based on consultation with the CRC and the needs of the research group and internal and external stakeholders. Resolves calendaring conflicts.
- Initiates and coordinates various requests.
- Prepares the initial yearly budget based on the grants received and research expenses including forecast for 3 future years.
- Act as liaison with between the CRC and the large research groups, the various university departments and external stakeholders including senior industry and government leaders.
- Ensure that all research accounts are balanced monthly and any discrepancies followed up immediately. Keep the researcher appraised of alI balances ensures financial accountability.
- Schedule researcher calendar and travel - arrange travel and accommodation to ensure that any travel booked is in a cost effective manner reflects fiscal prude/ice.
- Open correspondence and prioritize. Interaction with the researcher to alert items requiring immediate action/dated material thus maximizing researcher productivity

**Minimum Qualifications**
- Office administration certificate
- Computer Software Knowledge (M.S Word, Access, Excel, Outlook, PowerPoint, Internet Browsers)
- Training in PeopleSoft is an asset (both HCM and Financials)
- Minimum three years in an administrative position
- Excellent communications, prioritization, organizational, composition and proofreading skills
- Ability to multi-task and perform with accuracy/precision in a busy environment
- Proficiency with Google Forms including downloading form data to excel and Adobe Pro
- Demonstrated problem solving and critical t



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