Administrative Assistant

3 weeks ago

Edmonton, Canada Radius Community Health & Healing Full time

**_Special Eligibility_**
- _ must be between 15 and 30 years of age at the beginning of the employment period;_
- _ is a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,_
- _ has a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations._

**Position Overview**

The Administrative Assistant is a key role within Radius' administration team. Primarily supporting the Executive Director, the Admin Assistant will serve in a multi-faceted position to support communications, team development, organizational logistics, and event coordination for the organization. The Administrative Assistant will have a broad range of professional experience and problem-solving abilities to be able to work independently, be self-directed, and be a significant asset to Radius' organization and infrastructure. This position will be expected to be able to communicate at a high level in a professional and discreet manner.

**Key Responsibilities**
- Support the Executive Director, Medical Director, and Director of Operations in the day-to-day functioning of Radius Community Health & Healing; including functions of schedule management, calendar organization, communications, and routine administrative support
- Create and sustain systems to manage information, schedules, due dates, stakeholder engagement, and deliverables for the administrative team
- Manage office logistics - this includes keeping functional workspace and workflow for the administrative team
- Information management, via databases of vital organizational data including donors and funders, volunteers, and human resources information for employees
- HR and Finance support - assisting with activities such as recruitment, orientation, and onboarding of employees, filing, data entry, managing employee files
- Office coordination - redirect employees to the appropriate person/place for inquiries, book meetings, order supplies, manage inventory
- Serve as the point of contact for building facility-related items (I.e., situations that require service to be performed for IT, plumbing, security systems, etc.)
- Manage logistics and record-keeping for Radius Board of Director meetings, under the supervision of the Executive Director
- Manage document filing, retention and destruction processes and schedules
- Fundraising/Communications support - grant writing, fundraising activities, social media management, and website maintenance
- Other duties as assigned

***Key Skills**
- Strong written and verbal communication skills
- Proficient in Microsoft Office software; strong abilities in word processing, spreadsheet processing, calendar management, and creation of presentations and other media
- Strong organizational skills to manage information, files, and other data; need to be able to manage shared network folders within the server and via OneDrive and Microsoft Teams
- Resilient and positive attitude, and an appreciation for working in the non-profit sector serving marginalized populations
- Self-motivated, pro-active, strategic, reliable, and resourceful
- Able to adapt quickly and efficiently when pulled in to support various business functions throughout the day

**Requirements**:

- Post-Secondary education in Business Administration or a related field is considered an asset
- Minimum 2 years experience in an administrative role
- Previous experience in a similar role strongly preferred
- Experience in grant writing, fundraising and/or social media preferred
- Must have a valid driver’s license or other means of transport between work sites and events
- Criminal record and vulnerable populations sector checks are required

**Compensation**

Radius offers a competitive compensation structure, based on skills and experience.

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