Project Administration Assistant

2 weeks ago


Campbell River, Canada WestUrban Developments Ltd. Full time

At WestUrban, we don’t just build homes, we build communities through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong relationships, extending to employees, clients, stakeholders, contractors and suppliers. We believe that investing in people is the cornerstone of our success. We build dynamic teams powered by respect, integrity, and experience. This mission empowers us to find innovative solutions, and to develop leading-edge concepts that enhance and support growing communities.

**Thinking about a change?**

**What you will be doing**:

- Works closely with the Project Managers and the Project Administrative Supervisor to ensure consistency for all project related filing systems;
- Performs a range of administrative duties through all phases of projects, from start-up to close-out;
- Ensure files and documents are prepared and logged with a high level of accuracy and within required timeframes;
- Assists with assembling and preparing documents of a complex nature, i.e. RFIs and Submissions;
- Assists with preparing Purchase Orders, Recommendations of Awards and Change Orders;
- Obtains and assembles project close-out documentation, including drawings, manuals, warranties, and permits;
- Monitors and maintains tracking tools to provide effective reporting of projects for Directors;
- Effectively and accurately communicates discrepancies in project reports with Project Managers;
- Creates, maintains, and ensures the use of Company standard operating procedures and templates;
- All other duties, as assigned.

**What you need to bring**:

- Minimum 2 years working in an administrative role and office environment;
- Exceptional administrative and organizational skills, including the ability to prioritize workload;
- The ability to multi-task and adapt to an always changing environment;
- Excellent interpersonal, written, and verbal communications skills;
- Comfortable working with technology and proficient in MS Office (Word, Excel, PowerPoint and Outlook);
- Ability to establish and maintain effective working relationships with staff at all levels of the organization;
- Friendly and positive attitude;
- High level of initiative and sense of urgency;
- Attention to detail and time management.

**What do we offer you?**

Finding and keeping the right people is very important to us. We want to offer an opportunity to someone who is passionate not only about building quality apartment buildings, but also having the chance to build communities which make a lasting impact. The anticipated salary range for this position is $45,000.00 - $55,000.00 depending on experience. We also provide:

- Health and Dental plan with Life and Long Term Disability Insurance
- Service recognition and Wellness programs
- A generous annual Profit Share program



  • Campbell River, Canada Campbell River North Island Transition Society Full time

    **Job Title: Women’s Center Administrative Assistant** **Classification: Integrated Administrative Assistant and Housekeeper** **Grid Level: 5 JJEP Wage Grid** Date: November 19, 2024 Author: Shelly Kernovich Job Location: Women’s Center Supervisor: WC Coordinator Status: Union **Job Profile** **Job Summary**: Performs routine cleaning, kitchen...


  • Campbell River, Canada City of Campbell River Full time

    **General Accountability**: **Purpose and Scope** As part of the Development Services Department, reporting to and taking direction from the Development Planning Manager, the Administrative Assistant performs a wide variety of administrative duties and provides support to all administrative functions associated with the Development Services...


  • Campbell River, Canada Homalco First Nation Full time

    **Position Title**: Income Assistant Administrator **Department**: Social Services **Reports To**: Homalco First Nation Administrator **Location**: Homalco First Nation **Key Responsibilities**: - **Client Support**: - Conduct client interviews to assess financial needs and eligibility for various assistance programs. - Maintain a client-focused approach...

  • Executive Assistant

    2 days ago


    Campbell River, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant / Office ManagerJob ID: 78255Location: Campbell River, British ColumbiaWhat you will be doing:- Organize, manage, and prioritize email communications for the CEO, responding in a prompt and professional manner. This includes providing communication summaries, forwarding e-mails to the appropriate departments, following up with...


  • Campbell River, Canada School District #72 (Campbell River) Full time

    School District 72 operates throughout a large geographic area. Campbell River and Quadra Island schools and our school board office are located on the traditional territory of the Liidax people. School District 72 also encompasses the traditional territory of the Klahoose (Cortes), K'ómoks (Sayward), and maku (Bute Inlet) First Nations. **Position**:...


  • Campbell River, Canada Percuro Clinical Research Ltd Full time

    Percuro Clinical Research (a wholly owned subsidiary of Sentrex Health Solutions) is committed to the provision of effective medical treatment in a safe and supportive environment. Collaborating with physicians and other health care professionals we endeavor to provide the highest level of care to those affected by life-altering diseases supporting both...


  • Campbell River, British Columbia, Canada TEEMA Full time

    **Job Summary:**The Executive Assistant supports the CEO in managing daily operations, coordinating projects, and communicating with team members. This role requires strong organizational skills, attention to detail, and excellent communication skills.Responsibilities:Organize and prioritize email communications for the CEO, responding promptly and...

  • Project Coordinator

    2 days ago


    Campbell River, British Columbia, Canada TEEMA Full time

    Job Title: Project CoordinatorJob ID: 77902Location: Campbell River, British ColumbiaWhat you will be doing:- Coordinate construction projects from conception through to completion- Work with site crews under the direction of a Project Manager to look after day-to-day responsibilities on a project- Review project plans and specifications to ensure compliance...

  • Executive Assistant

    3 weeks ago


    Campbell River, Canada cermaq Full time

    Executive Assistant - (Campbell River, BC) Cermaq Canada is currently seeking a permanent full-time Executive Assistant for our Administration Office in Campbell River, BC. This is a dynamic role best suited if you are self-motivated, have an eye for detail and a passion for great service. Your primary customers are the senior management team including the...

  • Executive Assistant

    1 week ago


    Campbell River, Canada cermaq Full time

    Cermaq Canada is currently seeking a permanent full-time Executive Assistant for our Administration Office in Campbell River, BC. This is a dynamic role best suited if you are self-motivated, have an eye for detail and a passion for great service. Your primary customers are the senior management team including the Managing Director. You have additional...


  • Campbell River, British Columbia, Canada TEEMA Full time

    **Job Description:**We are seeking a highly organized and detail-oriented Office Manager Assistant to join our team at TEEMA. As an Office Manager Assistant, you will provide administrative support to the CEO and other team members, ensuring seamless day-to-day operations.Responsibilities:Provide exceptional administrative support to the CEO and other team...


  • Campbell River, British Columbia, Canada EBC Inc. Full time

    About UsEBC Inc. is a leading infrastructure project developer with a strong presence in Canada. We specialize in carrying out major projects, including bridges, roads, highways, tunnels, marine installations, wind farms, and hydroelectric projects.Our expertise lies in meeting deadlines and delivering high-quality results while actively participating in...

  • Executive Assistant

    3 weeks ago


    Campbell River, Canada Tsakwa’lutan Healing Centre Full time

    **About the Tsakwa'lutan Healing Centre** We, the We Wai Kai Nation, embrace our language and culture to build a proud, healthy, safe, and self-sufficient community. We support and encourage each other to thrive by following the footsteps of our ancestral history as stewards of our lands and waters, while balancing our role in modern-day society. The...


  • Campbell River, Canada Ka:’yu:’k’t’h’Che:k’tles7et’h’ First Nations Gov't Full time

    **What you’ll do**: - Efficiently manage & prioritize the CAO's calendars, schedules, appointments, and travel arrangements - Screen & prioritize incoming communications, ensuring timely responses & appropriate redirection (follow-up if needed) - Screen & prioritize incoming communications, ensuring timely responses & appropriate redirection (follow-up...


  • Campbell River, British Columbia, Canada EBC Inc. Full time

    EBC Inc. is a leading provider of engineering and construction services for major infrastructure projects across Canada.About the RoleWe are seeking a highly skilled Field Engineer to join our team in Vancouver, responsible for ensuring that construction plans meet the guidelines and specifications outlined in the contract.The ideal candidate will have a...

  • Procurement Assistant

    2 weeks ago


    Campbell River, Canada cermaq Full time

    Cermaq Canada is seeking to fill the role of a permanent full-time Procurement Assistant to join our Procurement team at our Campbell River Warehouse. If you enjoy detail-oriented work, a fast-paced environment, then we want to hear from you! Cermaq is a world leading salmon farming company. We have a team of more than 3500 employees across Chile, Canada and...


  • Campbell River, Canada Campbell River Whale Watching and Adventure Tours Full time

    **Reports to**: Marketing, Sales, and Social Media Manager & Front Office Supervisor **Job Overview** The Marketing and Sales Assistant is a versatile role supporting both marketing and front desk operations at **Campbell River Whale Watching and Adventure Tours and Wildcoast Adventures**. This position will work part-time in winter (approximately 20-25...


  • Campbell River, Canada cermaq Full time

    Are you an Administrator who enjoys supporting employees and providing good customer service? If so, our People & Culture team is looking for you. We are offering a Permanent Full time Human Resources Administrator position at Cermaq Canada’s Campbell River office. Cermaq is a world leading salmon farming company. We have a team of more than 3500...

  • Project Coordinator

    4 weeks ago


    Campbell River, Canada New City Contracting Ltd. Full time

    Our Project Coordinator plays a key role in assisting the Project Manager in managing and executing our projects. Representation of New City Contracting is demonstrated through the role of the Project Coordinator at each project. We look to our Project Coordinator to adhere to New City Contracting’s standard of customer satisfaction and field performance...


  • Campbell River, Canada Immigrant Welcome Centre Full time

    **Multicultural and Immigrant Services Association of North** **Vancouver Island (MISA)** Community Connections Assistant/Intake Assistant. **How to apply** Applications must include a **resume** and **cover letter** detailing how you meet the requirements of this position and why you want to join the Immigrant Welcome **Who we are ** The Immigrant...