Executive Assistant to Cao

2 weeks ago

Campbell River, Canada Ka:’yu:’k’t’h’Che:k’tles7et’h’ First Nations Gov't Full time

**What you’ll do**:

- Efficiently manage & prioritize the CAO's calendars, schedules, appointments, and travel arrangements
- Screen & prioritize incoming communications, ensuring timely responses & appropriate

redirection (follow-up if needed)
- Screen & prioritize incoming communications, ensuring timely responses & appropriate

redirection (follow-up if needed)
- Coordinate & organize meetings, conferences, events - including logistics and materials preparation
- Take accurate meeting Minutes, distribute them, & follow-up on action items - in a timely fashion
- Maintain confidential files, records, & databases with utmost accuracy & discretion
- Build & maintain positive relationships with internal staff, community members, partners, vendors, contractors, & other stakeholders
- Act as a liaison between the CAO & internal/external parties, ensuring effective & efficient communications
- Assist with special projects, research, & analysis as assigned by the CAO
- Identify areas for process improvement & implement efficient administrative systems
- Participate as an active member the Joint Occupational Health & Safety Committee
- Willing & capable of taking accurate Minutes of the safety meetings & distributing them in a timely manner
- Assist with office equipment/supplies acquisition, set-up, and maintenance/troubleshooting
- Maintain the strictest/highest confidentiality at all times
- Sit on KCFN’s Joint Occupational Health & Safety Committee & take Minutes
- Observe and champion safe work practices & protocols at all times
- Observe & adhere to all laws, legislation, regulations (KCFN, provincial & federal)
- Other duties/assignments as assigned by management
- Diploma or certificate in Business Administration, Office Management/Administration or similar field - preferred
- 6+ years of experience working with senior managers in a fast-paced, ever-changing environment
- Advanced skills with Office 365, Google Docs, Adobe
- Experience taking Minutes of Meetings & distributing them
- Strong skillsets in managing/coordinating events, schedules, calendars, special projects
- Strong communication & conflict management resolution skills (with trauma informed focus)
- An understanding of the concurrent law model & BC Modern Treaties - _asset _
- Experience working in a remote, First Nations environment - _asset _
- Familiarity with Nuu-Chah-Nulth language, culture, norms, protocols & practices - _asset_
- Some travel locally & regionally (ie training, meetings, presentations)
- Some travel via boat/plane & on remote logging roads
- Capable & willing to work extended hours - including weekends, evenings, stats - if necessary
- A valid driver’s license & clear driver’s abstract
- WHMIS, first aid, violence & harassment awareness prevention training, Occupational Health & Safety training (or willing to complete)
- Experience working with Indigenous organizations & an understanding of Nuu-chah-nulth culture - asset

***This competition is open to applicants who are legally entitled to work in Canada**

**CLOSING DATE & TIME**: Open until filled

**START DATE**: ASAP

**STATUS**: Full-time, permanent

**DATE POSTED**: May 14/24

**COMPENSATION**: $28 per hr + group benefits/life/pension/employee family assistance plan

**TO APPLY**: E-mail cover letter & resume to _Dwayne Worthing, HR Manager_ via this website.
- **In accordance with the provisions of the KCFN Gov't Personnel Act, the Canadian Human Rights Act and/or the Employment Equity Act, preference may be given to Indigenous applicants.**_
- We thank all those who apply, however only those shortlisted will be contacted for interviews._

**Job Types**: Full-time, Permanent

Pay: $28.00 per hour

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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