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Administrative Assistant

1 month ago

Nepean, Canada Capital Squared Financial Full time

**Summary**:
Provides comprehensive support to the senior personnel. Ensures their efficiency and effectiveness by managing their schedule, communications, and various administrative and accounting tasks.

**Responsibilities**:

- Manages calendars, scheduling appointments, meetings, and travel arrangements.
- Anticipates various needs and proactively manages their workload.
- Organizes and prepares materials for meetings and executive presentations.
- Coordinates travel arrangements, including booking flights, hotels, and ground transportation.
- Maintains confidential files and documents.
- Organizes and manages office logistics, ensuring a smooth and efficient work environment.
- Researches and prepares briefing materials on relevant industry trends and competitor activity.
- Liaises with internal departments and external partners.
- Maintains a professional and confidential demeanor at all times.
- Enter invoices into Quickbooks and prepare lists for payment
- Assist with Tax Reporting including mailing of slips/ address labels etc.
- Prepare payroll reports

**Qualifications**:

- Minimum 5 years of experience as an Administrative Assistant or a similar role.
- Strong understanding of administration principles and practices.
- Excellent organizational, time management, and prioritization skills.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
- Strong attention to detail and a proactive approach to problem-solving.
- Ability to work independently and take initiative with mínimal supervision.
- Understanding of the lending industry (a plus).
- Experience with Quickbooks or other accounting software is a strong asset.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- French (required)
- English (required)

Work Location: Hybrid remote in Nepean, ON K2E 8A5