Administrative Assistant

7 months ago

Winnipeg, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About The Role**

This Administrative Assistant reports to the General Manager and will be responsible for assisting management with confidential document control within a corporate system. Duties will include preparation of presentation materials, scheduling of meetings, arranging travel and other general administrative support for the broader executive leadership team.

**As an Administrative Assistant at Graham, you will**:

- Provide administrative and marketing support to the Business Development and Operations teams, including preparing and distributing reports, documents and correspondence
- Coordinate meetings and corporate events as requested
- Provide general assistance for presentations, and tender closings, as required (pre-tendering phone/fax, distributing incoming faxes etc.) and coordinating qualifications documents
- Maintain key working relationships with external and internal stakeholders to facilitate smooth flow of information
- Maintain and order corporate SWAG
- Complete and balance expense reports adhering to corporate policies and procedures; manages purchase orders and travel arrangements within the department
- Assist with other administrative projects, as well as overflow work from various departments, including word processing, data entry and spreadsheets
- Support project teams with document control as required
- Assist with special projects or assignments, and reception relief as required

**Qualifications / Experience**:

- A diploma or equivalency in Office Administration, Marketing, or Business Administration, or equivalent experience
- Minimum two years of professional marketing coordinator or administrative work experience
- Experience in a construction or construction related industry would be an asset
- Requires a high level of discretion, tact and diplomacy in dealing with senior level internal and external contacts, and highly confidential or sensitive information
- Strong written, verbal and interpersonal communication skills, and able to excel in a team environment
- Strong time management and prioritization skills
- Strong work ethic and able to work with limited supervision
- Strong problem-solving skills with a keen eye for detail
- Excellent word processing skills using Microsoft Office including Word, Excel, Outlook, PowerPoint and Visio. Experience with Share Point and SAP is considered an asset

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

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