Administrative Assistant

5 months ago


Winnipeg, Canada Fred Douglas Management Inc. Full time

**Overview**:
Fred Douglas Management Inc. (FDMI) is seeking a detail-oriented and organized **Administrative Assistant **to join our team.

Reporting to the Executive Director of Property Management and Resident Relations and to the building Property Manager, the **Administrative Assistant **will provide crucial administrative support to the Executive Director, Property Manager, Board of Directors, Residents, Building Superintendent and ensure the efficient operation of the daily activities within the project.

**During employment, your responsibilities will include but are not limited to the following**:
**General Administrative Tasks**:

- Organize and maintain physical and digital files.
- Schedule and coordinate meetings, appointments, and events.
- Greet and assist visitors to the facility.

**Data Entry and Record Keeping**:

- Input and maintain accurate data in databases and systems.
- Prepare and update reports, spreadsheets, and documents as needed.

**Communication**:

- Serve as a liaison between residents, staff, and external contacts.
- Ensure timely and effective communication within the organization.

**Office Management**:

- Order and maintain office supplies and equipment.
- Coordinate with vendors and service providers.

**Support to Management**:

- Assist in preparing reports and presentations.
- Handle confidential information with discretion.

**Resident Services**:

- Respond to inquiries and provide information to residents and their families.
- Support in organizing community events and activities.

**Qualifications**:

- Proven experience as an Administrative Assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Publisher, Access) Exchange Online, SharePoint and OneDrive, and basic office management software such as Zoom, Trello, and Dropbox.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Prior experience in a senior living community or healthcare setting is a plus.

**Education and Requirements**:

- College diploma or equivalent.
- Additional certification in office administration or related field is advantageous.
- Experience in property management is preferred.

**Position Type**:Full-time

**Benefits**:

- Competitive Salary
- Dental care
- Health care
- Paid vacation
- On site parking
- Opportunities for growth and development

**Job Types**: Full-time, Permanent

**Salary**: $15.39-$24.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Administrative Assistant: 2 years (required)

**Language**:

- English (required)

Ability to Relocate:

- Winnipeg, MB R3B 3J9: Relocate before starting work (required)

Work Location: In person



  • Winnipeg, Canada (CAHRD) Centre for Aboriginal Human Resource Development Inc. Full time

    **POSITION**:ADMINISTRATIVE ASSISTANT** **DEPARTMENT: CAHRD EXECUTIVE OFFICE** **APPLICATION DEADLINE: 4:00 p.m., Friday, September 27th, 2024** **SALARY/WAGE: $50,000.00 annually** **POSITION TYPE: Full-time, 37.5 Hours/Week.** **JOB SUMMARY** The Administrative Assistant has a key role in delivering administrative and project support to ensure the...


  • Winnipeg, Canada Private Pension Partners Inc. Full time

    **Purpose of Position** We are seeking a dedicated, organized, and efficient Administrative Assistant to join our team. The role of the Administrative Assistant will be to provide personalized and direct day-to-day support to our COO in a well organized and timely manner on a wide variety of administrative tasks relating to P3 developments or re-development...


  • Winnipeg, Canada Simaril Inc Full time

    **Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...


  • Winnipeg, Canada (CAHRD) Centre for Aboriginal Human Resource Development Inc. Full time

    **POSITION: Administrative Assistant** **DEPARTMENT: Executive Offices** **APPLICATION DEADLINE**:Ongoing - Open until Filled **SALARY/WAGE**:$50,000 Annually **POSITION TYPE: Full-Time Position** **ANTICIPATED START DATE**:As soon as possible **LOCATION**:WINNIPEG, MANITOBA **JOB SUMMARY** The Administrative Assistant will provide administrative and...


  • Winnipeg, Canada (CAHRD) Centre for Aboriginal Human Resource Development Inc. Full time

    **POSITION: Administrative Assistant** **DEPARTMENT: Executive Offices** **APPLICATION DEADLINE**:Ongoing - Open until Filled **SALARY/WAGE**:$50,000 Annually **POSITION TYPE: Full-Time Position** **ANTICIPATED START DATE**:As soon as possible **LOCATION**:WINNIPEG, MANITOBA **JOB SUMMARY** The Administrative Assistant will provide administrative and...


  • Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Community Safety Team Lead, the Administrative Assistant is responsible to provide a broad range of coordination and administrative support services for the Lead, Community Safety Team. The Administrative Assistant is required to provide support to the department through receiving and triaging daily media inquiries....


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Fort Group Chartered Professional Accountants Full time

    **Administrative Assistant - Join Our Vibrant and Growing Team!** **About Us**: Fort Group Chartered Professional Accountants is a dynamic and mid-sized accounting firm located at 865 Henderson Highway. With a vibrant and fun-loving work culture, we take pride in providing exceptional accounting, assurance, taxation, and business advisory services to our...


  • Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 230004I0 ) **Description** Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a...


  • Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 240000FR ) **Description** Join our team for a lasting and fulfilling engineering career and be a part of a group that is making a difference in our own community by helping us keep communities connected. We create great places and the connections that get people and goods moving — whether by car, bus, train, plane, or their...


  • Winnipeg, Manitoba, Canada Dale M. Ammeter Law Corporation Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dale M. Ammeter Law Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as data entry, filing, and correspondence.Key...


  • Winnipeg, Canada Golden Empire Food Distributions Inc Full time

    **Overview**: We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is crucial for ensuring the smooth operation of our office and supporting our growth in the South Asian grocery wholesale sector. **Duties**: - Perform general administrative tasks such as data entry, filing, and proofreading documents. -...


  • Winnipeg, Canada Shelter Canadian Properties Limited Full time

    Shelter Canadian Properties Limited is a real estate development and property and asset management firm, which manages a diverse portfolio of privately and publicly owned residential rental, condominium, commercial and hotel properties. The company employs approximately 300 administrative, accounting and operational personnel who work at the Winnipeg Head...


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Leo's Sales & Service Ltd. Full time

    Leo’s Sales & Service Ltd. is seeking an Administrative Assistant for our Winnipeg, Sturgeon Road location. As an independently owned Case IH dealer, we have proudly served Manitoba’s farming and agriculture community since 1940. We offer our team: - Full-time employment - Competitive wages/Overtime Opportunity - Opportunities for career growth and...


  • Winnipeg, Manitoba, Canada WRHA Community Health Services Full time

    Job Title: Administrative AssistantJob Summary:We are seeking an experienced Administrative Assistant to join our team at WRHA Community Health Services. The successful candidate will provide administrative support to senior Directors/Managers, ensuring the smooth operation of our administrative activities.Key Responsibilities:Administrative SupportOrganize...


  • Winnipeg, Manitoba, Canada Dale M. Ammeter Law Corporation Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dale M. Ammeter Law Corporation. As an Administrative Assistant, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide...


  • Winnipeg, Manitoba, Canada CB Canada Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at CB Canada. The successful candidate will be responsible for providing administrative support to our team, including word processing, filing, and faxing. This is a contract opportunity for the right fit.Responsibilities• Complete various office support and administrative...


  • Winnipeg, Canada F. H. Black & Company CPA Inc. Full time

    **Administrative Assistant** We are seeking an energetic professional with a strong work ethic to join our team! This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice. **Duties and Responsibilities** - Financial statement printing and file...