Administrative Assistant
5 months ago
**Overview**:
Fred Douglas Management Inc. (FDMI) is seeking a detail-oriented and organized **Administrative Assistant **to join our team.
Reporting to the Executive Director of Property Management and Resident Relations and to the building Property Manager, the **Administrative Assistant **will provide crucial administrative support to the Executive Director, Property Manager, Board of Directors, Residents, Building Superintendent and ensure the efficient operation of the daily activities within the project.
**During employment, your responsibilities will include but are not limited to the following**:
**General Administrative Tasks**:
- Organize and maintain physical and digital files.
- Schedule and coordinate meetings, appointments, and events.
- Greet and assist visitors to the facility.
**Data Entry and Record Keeping**:
- Input and maintain accurate data in databases and systems.
- Prepare and update reports, spreadsheets, and documents as needed.
**Communication**:
- Serve as a liaison between residents, staff, and external contacts.
- Ensure timely and effective communication within the organization.
**Office Management**:
- Order and maintain office supplies and equipment.
- Coordinate with vendors and service providers.
**Support to Management**:
- Assist in preparing reports and presentations.
- Handle confidential information with discretion.
**Resident Services**:
- Respond to inquiries and provide information to residents and their families.
- Support in organizing community events and activities.
**Qualifications**:
- Proven experience as an Administrative Assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Publisher, Access) Exchange Online, SharePoint and OneDrive, and basic office management software such as Zoom, Trello, and Dropbox.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Prior experience in a senior living community or healthcare setting is a plus.
**Education and Requirements**:
- College diploma or equivalent.
- Additional certification in office administration or related field is advantageous.
- Experience in property management is preferred.
**Position Type**:Full-time
**Benefits**:
- Competitive Salary
- Dental care
- Health care
- Paid vacation
- On site parking
- Opportunities for growth and development
**Job Types**: Full-time, Permanent
**Salary**: $15.39-$24.00 per hour
Expected hours: 37.5 per week
**Benefits**:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- Monday to Friday
**Experience**:
- Administrative Assistant: 2 years (required)
**Language**:
- English (required)
Ability to Relocate:
- Winnipeg, MB R3B 3J9: Relocate before starting work (required)
Work Location: In person
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