Administrative Assistant
6 months ago
**Administrative Assistant**
We are seeking an energetic professional with a strong work ethic to join our team This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice.
**Duties and Responsibilities**
- Financial statement printing and file assembly, mailing cheques, data entry, invoicing, etc;
- Typing, filing, financial statement printing and file assembly, and general administrative duties;
- Daily interaction and communication with clients, assisting them with any requests they may have;
- Maintaining filing system, ensuring office equipment is operational, addressing general building issues as required;
- Establishing and co-ordinating administrative policies and procedures, critically problem solving to determine ways in which administration can allow smoother functionality of the firm as a whole;
- Preparing agendas and making arrangements for client meetings;
- Compiling and sending out memos, letters, financial statements, contracts and other confidential client documents;
- Assisting with event planning, coordinating breakfasts/lunches for meetings as required, occasional purchasing of supplies or gifts, running errands as needed;
- Occasional reception duties, to include answering telephones, receiving visitors, sending, and receiving couriers and mail distribution;
- Any additional administrative duties or special projects, as they may be required from time to time.
**Required Skills and Experience**
- 2-3 years previous experience in an administrative role;
- Previous experience in an accounting or professional services firm desired;
- Flexibility to work additional hours during certain periods of the year;
- Exceptional written skills with the ability to prepare professional documents;
- Strong ability in managing multiple tasks and deadlines;
- An energetic, competent self-starter looking for continuous and varying challenges;
- Ability to work independently;
- Proficient and knowledgeable in computer software programs, specifically MS Office;
- Strong typing skills, 70+ WPM;
- Technological competence and experience working with office equipment including printers, scanner and postage machine;
- Positive and willing attitude;
- Must have a valid driver’s licence and vehicle;
- The ability to pass a Criminal Record Check.
**A career at F.H. Black & Company offers**:
- Competitive starting salary with ongoing salary review;
- 26 hour summer work weeks, week off holiday closure and birthday off with full salary;
- Extended vacation policy;
- Discretionary Bonuses;
- Comprehensive Benefits Package;
- Fitness reimbursement program;
- Professional Development reimbursement program;
- An opportunity to work in an unconventional, forward thinking firm of professionals;
- Opportunity for career development and advancement;
- Corporate Social Events.
**How to Apply**:
We thank all applicants in advance, however, only those individuals who best meet our qualificationswill be contacted. All other resumes will be kept on file for future consideration.
**Benefits**:
- Company events
- Extended health care
- Tuition reimbursement
- Wellness program
Schedule:
- Monday to Friday
Work Location: In person
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