Project Administrator
5 months ago
***:
The Project Administrator is responsible for the execution of claims intake and assignment, accounting functions such as the issuing of Purchase Orders (POs) and final invoicing and the administration of compliance tasks. This positon is a critical support role in the company and will be required to collaborate with all departments within the organization, work in a fast paced environment while maintaining a keen eye for detail.
One area of responsibility of the Project Administrator is supporting the Project Managers with the administration of their claims, including but not limited to the issues of POs to sub-trades and follow up on sub-trade invoices/reports, closing and final invoicing of files and maintaining the digital and physical job files.
Another area of responsibility is the management of compliance based actions within our Claims Managements Systems. This includes the entry of claims milestone dates within our 3rd party systems in accordance to Insurance Company Service Level Agreements (SLAs) and reflective of the claims current job status. This may also include the provision of claims documentation to the Insurance provider such as photos, sub-trade invoices or claims reports to support the scope of work & estimate.
The final area of responsibility will be the assignment & entry of all new received claims within our internal Claims Management System. This includes providing the initial courtesy call to the property owner and gathering basic claim information to provide to the assigned Project Manager.
**CLAIMS ADMINISTRATION FUNCTIONS**
- Generation of a digital and physical job folder in accordance with company standards
- Submission and collection of customer Work Authorizations (WA) & deductible payments
- Generation and submission of sub-trade POs and the timely follow up (within 3 business days) on the collection of sub-trade invoices/quotes
- Appropriate filling of job documentation into the physical & digital folders including but not limited to, WAs, POs, Invoices & Reports
- Final invoicing of files, including reconciliation of all jobs costs and POs, completion of the invoicing checklists with the assigned tasks and submission of the invoice request to management for approval
- Completion of monthly Production Reports and adherence to billings forecasted targets
**COMPLIANCE**
- Daily monitoring of job status in DASH and all 3rd party systems, with respect to Job Start & Completion Dates entry
- Acknowledgment of Adjuster XA/Claims connect notes and support the PM with the completion and/or response to Adjusters requests
- Compile Customer Survey Data
**CLAIMS ASSIGNMENT & INTAKE**
- Monitors all in-bound claims assignments (Xactimate, Claims Connect or PM direct) and assignment of a Project Manager
- Execution of the initial customer call for all new claims assignments and the completion of the claims call sheet
- Entry of new claims into our Claims Management Systems and entry of assignment dates for Customer Contacted and Site Inspected
- Part of the after hours On Call Administrator rotation
**RECEPTION**
- Answer all in-bound calls and transfer them to the appropriate staff member for resolution if they are unable to provide assistance to the caller
- Opening & closing of the front office
- Welcome on-site visitors, determines the nature of their business and announcing visitors to the appropriate personnel
- Check & sign for deliveries and arrange courier services
- Take customer payments
- Sort & receives incoming & outgoing mail
- Check fax machine and distribute faxes
- Keep a record of visitors signing in and out of the building
**Job Types**: Full-time, Permanent
**Salary**: $35,000.00-$45,000.00 per year
**Benefits**:
- Dental care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Overtime
Work Location: In person
-
Administrative Coordinator
4 weeks ago
Winnipeg, Canada Winnipeg Boldness Project Full timeThe Winnipeg Boldness Project is a research and development project working alongside the North End community to improve outcomes for young children in Point Douglas. As the Administrative Coordinator, you possess the following core competencies: - Organizational & Administrative Adeptness - Project & Task Management - Financial Record Keeping -...
-
Assistant Project Manager
5 months ago
Winnipeg, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...
-
Project Administrator
7 months ago
Winnipeg, Canada PTC Construction Full time**Project Administrator, PTC Construction - **_Winnipeg, MB_** **Responsibilities**: - Coordinate and maintain information, contracts, documentation and files; - Create and maintain parts database and do related purchasing; - Enter data accurately and in accordance with project timelines; - Act as a liaison between the project manager and project...
-
Shelter Administrative Coordinator
5 months ago
Winnipeg, Canada Main Street Project Full timeReporting to the Program Manager, Shelter, the Shelter Administrative Coordinator provides staffing and management support to all shelter employees while maintaining the core values of MSP regarding harm reduction, choice, equity, and diversity to encourage individuals capacity building. The Coordinator provides both administrative (payroll, timecard...
-
Project Administrator
5 months ago
Winnipeg, Canada BGO Full time**Project Administrator** **Winnipeg, MB | One Lombard Place** BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and...
-
Project Administrator
1 month ago
Winnipeg, Canada Pinchin Ltd. Full time**Project Administrator** **Calgary/Edmonton/Saskatoon/Winnipeg, AB** Today is the day to boost your career! Pinchin is seeking a Project Administrator to join our team in Calgary, Edmonton, Saskatoon, or Winnipeg! The Project Administrator will contribute to the smooth and effective operation of our office, as well as provide project management system...
-
Project Administrator
6 months ago
Winnipeg, Canada Pinchin Ltd. Full time**Project Administrator** **Winnipeg, MB** Today is the day to boost your career! Pinchin is seeking a Project Administrator to join our team in Winnipeg! The Project Administrator will contribute to the smooth and effective operation of our Winnipeg office, as well as provide project management system support to a team of environmental...
-
Project Administrator
6 months ago
Winnipeg, Canada Aecon Group Full time**Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...
-
Project Administrator
5 months ago
Winnipeg, Canada Priority Restoration Full time***: The Project Administrator is responsible for the execution of claims intake and assignment, accounting functions such as the issuing of Purchase Orders (POs) and final invoicing and the administration of compliance tasks. This positon is a critical support role in the company and will be required to collaborate with all departments within the...
-
Project Administrator, Lead
5 months ago
Winnipeg, Canada BGIS Full time**Who We Are** **SUMMARY** The Project Administration Lead is responsible for providing effective leadership to a project administration team. The individual performs project administration activities including but not limited to maintaining project documentation, completing project set up, financial and administrative close out requirements. **KEY DUTIES...
-
Project Administrator
6 months ago
Winnipeg, Canada Westburne Full time**Westburne** is much more than electrical products. We are Canada’s market leader in energy solutions, renewables, lighting, wire & cable, automation and connected network solutions. We have access to the best partners in the industry and we go above and beyond to help our customers and partners grow. To learn more about Westburne, please visit us at...
-
Project Administrator
2 months ago
Winnipeg, Canada SNR Construction Full timeSNR Construction is a division of Shindico Realty, one of the largest active private real estate firms in Manitoba. We have a robust pipeline of approved projects ranging from $1M to $100M and are excited to grow our team. Future projects include commercial renovations, state of the art industrial, and non-combustible multi-family. Your responsibilities...
-
Project Administrator
4 weeks ago
Winnipeg, Canada ADR Properties Full time**Job Summary** **Responsibilities** - Manage project tracking logs for contacts, material orders, selections and appointments - Approve material purchases with suppliers - Schedule appointments, walk-throughs and meetings with clients - Complete work orders, change orders and respond to requests for information - Complete project close out documentations -...
-
Administrative Project Officer
1 week ago
Winnipeg, Manitoba, Canada OptiCare Training Centre Full timeThe OptiCare Training Centre is seeking a highly skilled Administrative Project Officer to join our team. As an Administrative Project Officer, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.Key ResponsibilitiesImplement new...
-
Administrative Project Officer
4 weeks ago
Winnipeg, Manitoba, Canada OptiCare Training Centre Full timeWe are seeking a highly organized and detail-oriented Administrative Project Officer to join our team at OptiCare Training Centre. As an Administrative Project Officer, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.Key...
-
Administrative Project Officer
1 month ago
Winnipeg, Manitoba, Canada OptiCare Training Centre Full timeJob Title:Administrative Project OfficerJob Summary:We are seeking an experienced Administrative Project Officer to join our team at OptiCare Training Centre. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.Key...
-
Administrative Project Officer
4 weeks ago
Winnipeg, Manitoba, Canada OptiCare Training Centre Full timeJob Title: Administrative Project OfficerJob Summary:We are seeking a highly organized and detail-oriented Administrative Project Officer to join our team at OptiCare Training Centre. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities...
-
Administrative Project Officer
1 month ago
Winnipeg, Manitoba, Canada OptiCare Training Centre Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Project Officer to join our team at OptiCare Training Centre. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.Key...
-
Projects Administrator
2 weeks ago
Winnipeg, Canada SouthWest Fire Protection Ltd. Full timeSouthWest Fire Protection Ltd. is a growing (25+ employees) company specializing in large scale fire suppression systems. Our company prides itself on maintaining our customers with a positive and proactive attitude. This is a full-time, in-office Term position Covering for a Maternity Leave. Flexible start and end times, 8 hour/day, Mon to Fri between...
-
Project Administrator
6 months ago
Winnipeg, Canada Aecon Group Full time**Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...