Project Administrator

6 months ago

Winnipeg, Canada BGO Full time

**Project Administrator**

**Winnipeg, MB | One Lombard Place**

BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The Opportunity**:Fully supporting the operations team and reporting to the Property Manager, the Project Administrator provides support in the areas of contract administration, environmental services and daily operations for the Richardson Centre’s portfolio of buildings.

**What you will do**:
**Contract Administration**

Assist the Operations Manager and Operations Supervisor with all aspects of contract administration related to service contracts, capital projects, tenant construction, repair and maintenance projects including, but not limited to the following:

- Specification writing, gathering and assembling of databases and inventories, preparation and distribution of bid/request for proposal (RFP) packages.
- Tendering, bid analysis, and award recommendation.
- Preparation of quote summary packages for approvals per procurement policy.
- Contractor administration through scheduling, coordination of contractor activities in tenant spaces and other areas of the building(s), performing inspections of contractor services and providing feedback for contractor management.
- Maintain electronic and paper based (where applicable) filing systems. Update drawing and operations and maintenance (O&M) libraries as projects are completed.
- Attend meetings as requested.

**Service Contracts**:

- Review existing contract performance, seek opportunities for improvement. Flag issues for improvement in tasking, frequency or scheduling at contract renewal to ensure continuous improvement.
- Maintain contract services databases to ensure renewals are flagged for timely tendering and to minimize over hold situations, automatic renewals or penalties.

**Capital Projects**:

- Assist the Operations Manager in the development and administration of capital projects through the capital projects planning process, including the upcoming Honest Buildings initiative.

**Tenant Construction and Repair and Maintenance Projects**:

- As experience dictates, be able to coordinate bid opportunities for additional tenant service and other minor project activities generated by the Operations Manager and Operations Supervisor.

**Environmental Services**
- Provide data entry support related to environmental matters including ACM assessments, abatements, spill incidents and hazardous waste disposal.

**Awards and Accreditations**

**Miscellaneous**:

- Purchase order (PO) administration:

- Perform PO creation support for the Operations Manager and Operations Supervisor.
- Generate annual standing and contract related POs at the start of each fiscal year for specific services within a given year of any multi-year contract.
- Monitor contractor compliance status in ComplyWorks.
- Assist the Operations Supervisor with performing the annual Workplace Hazard Assessment (WHA) and Workplace Hazard inspections (WHI).
- Assist the Operations Supervisor with the annual chattel inventory process.
- Assist the Operations Supervisor in managing and updating the Angus preventative maintenance program. Add details, maps and photos, modify/improve tasking details. Coordinate the integration of external contractors into the Angus program.
- Attend and document the monthly Engineers Meetings.
- Coordinate the uniform program for the engineering and parkade staff: ordering, fitting, cresting and tailoring activities for 10 employees.
- Assist the Operations Manager and Property Manager with annual Building Standards Manual updates.
- Provide receptionist coverage as required.
- Provide parking administration support as required.
- Other related duties as assigned.

**Who you are**:

- **Experience - **3 - 5 years’ experience in an operations and property management administrative roll. Additional experience in purchasing, procurement and contract management would be an asset.
- **Education - **High school diploma supplemented with any of the following courses: post-secondary administrative, purchasing and procurement, Project Management Institute (PMI), and Building Owners and Managers Institute (BOMI).
- **Relationship Skills - **Ability to communicate effectively and professionally, both oral and written with contractors, tenants, members of the public and team members. Develop and maintain cooperative working relationships. Mature and self-motivated team member with good conflict resolution skills. Commitment to personal growth and integrity aligned with Bentall Kennedy objectives.
- **Organizational Skills/Time Management - **Ability to work to deadlines with mínimal supervision and strategic direction. Results and detail oriented, and accurate. Able to adapt to

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