Executive Assistant

5 months ago

Waterloo, Canada The Paragon Group Full time

**About us**

The Paragon brand is founded on integrity, high quality design, and partnership with our clients. This combination has resonated with the industry such that we are growing quickly, and need top quality people to join our team and help continue the growth.

We are looking to grow our team with passionate people. People who believe in our mission, and want to be part of our growth as we execute more exciting projects like helping businesses achieve energy independent with solar photovoltaic facilities.

What you Bring
- Years of experience
- Organizational skills
- Attention to detail
- The ability to take initiative and multi-task
- Good time management
- Comfortable managing external-facing relationships
- A proactive approach to problem solving and decision making
- Wide range of administrative and operational duties including client relationships, project coordination, and office management

What you’ll Do
- Calendar Management: Manage and maintain the executives’ calendars, including scheduling appointments, meetings, and travel arrangements.
- Report: Prepare reports, presentations, and other documents for executive review.
- Special Projects: Coordinate and oversee special projects and events as assigned by the executive.
- Maintain Confidentiality: Maintain strict confidentiality and discretion in all matters.

What You’ve Got
- Post-secondary degree in Business Administration, Communications, or related field preferred.
- Minimum of 5 years of experience as an Executive Assistant, Operations Assistant/Associate/Manager, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency with Microsoft Office Suite and other relevant software.
- Experience with managing office operations, including office supplies and vendor management.
- Ability to work independently and as part of a team.
- Positive attitude and willingness to take on new challenges.

Valid driver’s licence and reliable transportation required

**Benefits**:

- Casual dress
- Health Spending Account (after 6 months)
- Flexible schedule

Schedule: Part-time, Monday to Friday (minimum 20 hours, schedule is negotiable)

**Salary**: Negotiable

Work Location: Hybrid, 1-2 days per week will be in the Waterloo office

Next Steps

Please submit a resume and a cover letter describing why you are the right person for this position.

**Job Type**: Part-time

Expected hours: No less than 20 per week

**Benefits**:

- Casual dress
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Waterloo, ON N2J 2A2

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