Executive Assistant
3 weeks ago
We’re Sienci Labs, a small but passionate and fast moving team of +30 people. We’ve made it our business to bring previously industrial manufacturing technologies to the masses. Our company’s focus is on CNC routers. Just as 3D printing acts as an additive manufacturing technology to build up unique parts, CNC routers act as a subtractive manufacturing technology to remove material from a blank to create a finished part.
**Job Summary**: We are seeking a highly organized and proactive Office and Executive Assistant to support our CEO and maintain a well-functioning office environment. This role combines personal assistant responsibilities with office maintenance duties, ensuring that both personal and professional tasks are handled efficiently.
- **Key Responsibilities**:_
**Executive Support**:
Assist the CEO with personal and professional errands/tasks such as but not limited to:
- Scheduling
- Meeting minutes
- Carrying out specific projects and research
- Managing correspondence
**Office Maintenance and Organization**:
- Ensure the office is tidy and organized, including taking out garbage, stocking bathrooms, and maintaining the kitchen.
- Stock office snacks and coffee, and manage inventory to ensure supplies are always available.
- Coordinate with external cleaning services and perform additional light cleaning duties as needed.
**Employee Engagement**:
- Coordinate and purchase birthday cakes for employee celebrations.
- Handle shopping for items needed for in-house catered lunches and other office events.
- Schedule and organize company-wide events and meetings.
**General Administrative Support**:
- Submit payments for invoices and basic bookkeeping and recordkeeping.
- Handle incoming shipments and packages.
**Assets**
Knowledge and understanding of these skills and items may be valuable to this role.
- GSuite, such as Gmail, Google Calendar, Google Docs, and Google Meets
- Business communication platforms, such as Discord, Zoom, Zendesk, and Google Meet
- Reading, research, and analysis skills
**Qualifications**:
- Proven experience in an administrative or personal assistant role.
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Excellent communication and interpersonal skills.
- Access to a vehicle.
**Company**
We are a rapidly growing hardware company that cares about our employees and customers. We aim to provide a relaxed work environment with space to learn, grow and adapt. Health benefits and insurance are provided for full-time employees after a 3-month probationary period.
This is an in-person job at our office in Waterloo Ontario.
Only applicants of interest will be contacted.
**Job Types**: Full-time, Permanent
Pay: $40,000.00-$65,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Application question(s):
- Why do you feel you are best suited for this role? How do you demonstrate excellence in your field?
- Why are you interested in working for our company?
- What sort of work experience do you have that is relevant to this role?
- Please provide a range of dates and times that you are available for an interview.
Work Location: In person
Application deadline: 2025-01-03
Expected start date: 2025-01-06
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