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Executive Assistant

2 months ago

Whitby, Canada Home and Community Care Support Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Vice Presidents. As an integral member of our team, you will coordinate various processes and interact with internal and external stakeholders to ensure the success of our organization.

Key Responsibilities
  • Provide administrative support to the Vice Presidents, including coordinating meetings, taking minutes, and preparing documents.
  • Manage multiple calendars, track projects, and arrange meetings and events.
  • Coordinate the tracking of internal approval processes and external requests to ensure timely delivery.
  • Coordinate vacation tracking for the department and identify trends that may lead to conflict.
  • Perform other administrative duties as required, including maintaining and updating information on the intranet and SharePoint sites.
Requirements
  • Post-secondary education in business administration or equivalent experience.
  • Minimum of 5 years of experience in supporting senior leaders, with previous work experience in supporting multiple leaders highly desirable.
  • Proven ability to perform complex office administrative work requiring the use of independent judgment.
  • Excellent verbal and written communication skills and effective interpersonal skills.
  • Ability to facilitate effective working relations with internal and external customers/stakeholders.
What We Offer
  • Attractive comprehensive compensation packages and benefits.
  • Valuable development opportunities.
  • Membership in a world-class defined benefit pension plan.
  • Flexible work location with the option to work from home.
How to Apply

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information].