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Executive Assistant

2 months ago

Whitby, Canada Home and Community Care Support Services Full time
Executive Assistant to the Vice Presidents

Are you a highly organized and detail-oriented individual with excellent communication skills? Do you thrive in a fast-paced environment with frequent interruptions? We're looking for a talented Executive Assistant to join our team and support the Vice Presidents in their daily operations.

Key Responsibilities:
  • Provide administrative support to the Vice Presidents, including coordinating meetings, taking minutes, and preparing reports.
  • Coordinate and track internal approval processes and external requests to ensure timely delivery.
  • Manage and maintain information on the intranet, SharePoint, and MS Teams Channels as it relates to the VP portfolios.
  • Coordinate vacation tracking for the department and identify trends that might lead to conflict.
  • Perform other administrative duties as assigned, including supporting other members of the VPs' team.
Requirements:
  • Post-secondary education in business administration or equivalent experience.
  • Minimum 5 years of experience in supporting senior leaders, with previous work experience in supporting multiple leaders highly desirable.
  • Proven ability to perform complex office administrative work requiring independent judgment.
  • Experience in managing multiple calendars, tracking projects, arranging meetings, and preparing internal and external documents.
Preferred Qualifications:
  • Working knowledge of Microsoft Office programs, including the ability to produce reports with visual additions.
  • Knowledge and ability to navigate internal and external SharePoint sites and portals.
  • Good knowledge of project tracking tools, such as MS Planner or MS Project.
About Ontario Health atHome:

We are a leading healthcare organization dedicated to delivering responsive, accessible, integrated, and patient-centered care. Our team is passionate about making a difference in the lives of our patients and communities.

What We Offer:
  • Attractive comprehensive compensation packages and benefits.
  • Valuable development opportunities.
  • Membership in a world-class defined benefit pension plan.
  • Flexible work location.
How to Apply: