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Executive Assistant

2 months ago

Whitby, Canada Home and Community Care Support Services Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Vice Presidents in the Patient Services department. As an integral member of our team, you will coordinate various processes and interact with internal and external stakeholders to ensure the smooth operation of our team.

Key Responsibilities
  • Provide administrative support to the Vice Presidents, including coordinating meetings, taking minutes, and preparing documents.
  • Coordinate and track internal approval processes and external requests to ensure timely delivery.
  • Manage multiple calendars, track projects, and arrange meetings.
  • Prepare and maintain reports, including visual additions such as charts, graphs, and tables.
  • Coordinate and review expenses and prepare for approval.
  • Provide coverage to the Executive Coordinator as needed.
  • Perform other administrative duties as assigned.
Requirements
  • Post-secondary education in business administration or equivalent experience.
  • Minimum 5 years of experience in supporting senior leaders.
  • Proven ability to perform complex office administrative work requiring independent judgment.
  • Experience in managing multiple calendars, tracking projects, and arranging meetings.
  • Excellent verbal and written communication skills and effective interpersonal skills.
  • Ability to facilitate effective working relations with internal and external customers/stakeholders.
Preferred Qualifications
  • Working knowledge of Microsoft Office programs.
  • Knowledge and ability to navigate internal and external SharePoint sites and portals.
  • Good knowledge of project tracking tools.
  • Experience working in a healthcare or relevant environment.
About Us

We are Home and Community Care Support Services, a leading provider of patient-centered care. We are committed to a culture of equity, inclusion, diversity, and anti-racism. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.