Office Coordinator

7 days ago


Oshawa, Canada Tax Partners Full time

**Job Title**:
Office Coordinator

**Pay**:
$18.50-$21 per hour

**Expected hours**:
44 hours per week from January, May to December (5 days per week)

60 hours per week from February to April (6 days per week)

**Office Location**:
Tax Partners Oshawa - 419 King St W Entrance 7, Unit 215, Oshawa, ON L1J 2K5

**Company Information**:
**Position Overview**:
Reporting to the Partners, the Administrative Assistant operates the reception area, greets visitors, answers incoming calls, and directs calls and visitors to the appropriate persons. This position also handles various administrative duties such as taking drop offs of tax returns, working closely with accountants to complete tax returns, business development, digital marketing (YouTube, Social Media platforms, blogs for website), assisting the Partners and other related duties as required.

**Key Responsibilities**:

- Greet all visitors to the office
- Process all incoming cheques and daily sales reports
- Process and distribute all incoming mail daily
- Ensure all postal mail and courier is processed daily
- Ensure front reception area is tidy and organized
- Assist in setting up and maintenance of meeting rooms
- Stationery and office supplies - inventory management
- Maintain file system (digital and/or filing)
- Assist in any mass mailing projects
- Distribute incoming faxes and photocopies
- Special projects for Office Services
- Other duties as required (i.e. bookkeeping, etc.)

**Qualifications**:

- Experience in an accounting firm.
- Must possess strong customer service skills including the ability to maintain composure and a polite manner under all circumstances.
- YouTube and Social Media marketing.
- Must have computer proficiency in MS Office including Outlook and the Internet.
- Exhibits a high level of professionalism, energy and initiative.
- Ability to complete tasks under time sensitive deadlines.
- Ability to work in a fast-paced environment with mínimal supervision/instructions provided.
- Demonstrated professional and courteous interpersonal skills (telephone and in-person).
- Is discreet; understands when confidentiality is required.
- Strong organizational skills and highly effective at managing multiple tasks throughout the work day.
- A quick study - is able to learn about the company (people and departments) quickly and accurately.
- Works well independently as well as part of a team and is able to work with mínimal supervision.

**Company Requirement**:

- Police Background Check

No Phone Calls please

**Job Types**: Full-time, Permanent

Pay: $18.75-$21.00 per hour

Expected hours: 44 per week

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Overtime
- Weekends as needed

Ability to commute/relocate:

- Oshawa, ON L1J 2K5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 3 years (required)
- Accounting: 1 year (required)

Work Location: In person

Expected start date: 2025-01-06



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