Reception/admin Assistant

2 weeks ago


Mississauga, Canada Media6 IMG Full time

Media 6 IMG (IMG) is a well-established manufacturing company with over 20 years of experience specializing in custom cabinetry and millwork, located in south Mississauga. We manufacture store fixtures for clients throughout North America, working with wood, melamine, plastic laminates, acrylics and metal. We believe in surpassing expectations and providing unparalleled customer service, which has allowed us the privilege to be aligned with the best.

Position: Reception/Admin Assistant

Type: Full-Time Position

Location: 974 Lakeshore Road East, Mississauga

**Essential Duties & Responsibilities**:

- Handle incoming phone calls and direct accordingly.
- Handle all daily incoming mail and ensure outgoing mail is posted daily.
- Greet any visitors/contractors coming into our facility.
- Data entry input of all packing slips for product received into QuickBooks - Handles the input of all vendor bills for payment once approved.
- Follow up on any missing packing slips/bills etc. to ensure we meet payment due dates.
- Liaise with purchasing department in following up on invoicing discrepancies.
- Maintains filing system of packing slips/invoices for bill payment.
- Matches all invoices to bill payment when paid - Responsible for mailing out all bill payments.
- Receive all timecards weekly for payroll processing - Will ensure timecards and paystubs are available for distribution each week.
- Enter and run reports on weekly job hours for CFO.
- Assist with year-end audit requests.
- Manage Accounts Payable and Receivables so that payments are made to maximize terms available, ensure early payment discounts flagged, analyze Accounts Receivables to ensure customers collections stay on track and communicate with CFO any outstanding issues.
- Provide Accounts Payable & Accounts Receivable support when required.
- Data entry input of all packing slips for product received into QuickBooks - Handles the input of all vendor bills for payment once approved.
- Update Labour Hours for the Health and Safety database.
- Back up support for the Payroll & Benefits Administrator for vacation.
- Other work assigned by Manager.

**Qualifications**:

- Minimum of two-years work experience in an office environment.
- Must have strong keyboarding skills - speed and accuracy.
- Strong computer skills including proficiency in Microsoft Office, particularly in Excel and QuickBooks.
- Knowledge of Microsoft Teams and Google Meet.
- Must be a team player, detail oriented and have excellent organizational and time management skills.
- Must have excellent interpersonal and communication skills.
- Must be able to work independently and meet strict deadlines.
- Able to thrive in a fast-paced environment with mínimal supervision.
- A strong work ethic and one who takes pride in the quality of their work.
- High attention to detail and memory retention.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- DCS / DEC (preferred)

**Experience**:

- QuickBooks: 1 year (preferred)
- office administration: 2 years (required)
- Microsoft Excel: 2 years (required)

**Language**:

- English (required)

Ability to Commute:

- Mississauga, ON L5E 1E4 (required)

Ability to Relocate:

- Mississauga, ON L5E 1E4: Relocate before starting work (required)

Work Location: In person



  • Mississauga, Canada Mississauga IT Firm Full time

    Mississauga IT Firm looking for permanent full time Reception Admin Dispatcher, responsibilities include: - Administrative support for all team members - Scheduling and dispatching - Answering and routing phone calls - Organizing, filing - Data entry Must haves: - Minimum 1 year office customer service experience - Good knowledge of MS Office Suite -...


  • Mississauga, Canada Indusite Realty Corporation Full time

    Job description Real Estate Reception / Marketing & Administrative Assistant needed for an established and well respected commercial real estate brokerage in the Airport area. Job Requirements/ Primary Responsibilities: - Full-time position Monday to Friday - 8:30am-4:30pm _**at our Mississauga Office**_ - Answer inbound calls as part of a team and direct...

  • Admin Assistant

    7 days ago


    Mississauga, Canada Baig Secured Security Full time

    **Admin Assistant** Baig Security Mississauga Ontario Full Time Add our snapchat: Baigservices No calls! Baig Security Looking to hire a Full-time Admin Assiatant for our Mississasuga Office. Baig Secured is a Canadian security company based out of Burlington, Ontario, hiring for Hamilton Ontario providing a complete spectrum of private security,...

  • Admin Assistant

    3 days ago


    Mississauga, Canada CPC Pallet Recyclers Full time

    Do you like working with people? Learning new skills? Growing manufacturing company is in need for a office admin assistant. We have a great place for you to learn and grow. Contact us today! - Data Entry to various google docs & spreadsheets including but not limited to; daily employee production summary, company and customer google docs, Employee...

  • Warehouse Admin

    4 days ago


    Mississauga, Canada CJ Logistics Canada Corporation Full time

    CJ Logistics provides integrated supply chain services for customers around the world, maximizing customer value through continuous improvement and innovation. Aspiring to be The Global SCM Innovator, we deliver integrated and multimodal logistics services, connecting every corner of the world via air, sea and land. **SUMMARY OF RESPONSIBILITY**: Logistics...


  • Mississauga, Canada Lenworth Dock & Door Full time

    The Admin Assistant/Receptionist role is to organize, administrate and facilitate the daily business within the company - by performing a variety of general administrative and clerical services. This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve...


  • Mississauga, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...


  • Mississauga, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...

  • Accounting Admin

    Found in: Talent CA C2 - 1 week ago


    Mississauga, Canada EllisDon Full time

    You as a  Accounting Admin  will: Assure timely and accurate processing of trade payables Successfully manage accounts payable functions including problem solving, vendor follow-ups and ensuring all documentation such as statutory declarations and WCB clearance certificates are present where appropriate Support and reinforce EllisDon’s purchase...


  • Mississauga, Canada Raymond James Financial Full time

    **Admin & Marketing Specialist** - 2302869 Raymond James Ltd. is seeking an Admin & Marketing Specialist to work in our Mississauga Office. Raymond James Ltd. is one of Canada’s leading independent investment dealers, offering high-quality investment products and services to Canadians seeking customized solutions to their wealth management needs. -...


  • Mississauga, Canada R3 Physiotherapy and Wellness Full time

    R3 Physiotherapy and Wellness is a multidisciplinary clinic that is currently seeking a highly reliable Receptionist/Administrative Assistant that is knowledgeable and confident in dealing with day-to-day operations at a front desk. Our clinic treats a diverse demographic of patient populations from athletes, post-surgical patients, desk workers, to avid...

  • Office Admin

    4 days ago


    Mississauga, Canada Rx Connect Specialty Pharmacy Full time

    Founded in 2019, Rx Connect Specialty Pharmacy is a proud Canadian company, comprised of healthcare professionals with extensive specialty medication experience with a location in Mississauga, Ontario and another opening soon in Calgary, Alberta. We are a distinctive healthcare company, with patient relationship skills that set us apart. We mainly deal with...

  • Service Sales Admin

    7 days ago


    Mississauga, Canada Bio-Rad Laboratories Full time

    Overview: As the Service Sales Admin for Bio-Rad Canada, you will offer service options and support to our Life Science Group customers nation-wide. You will collaborate with our service admin team and service reps to develop and direct initiatives that will be made available to our customers. You will track service sales and drive solutions to sustain...


  • Mississauga, Canada S+C Partners LLP Full time

    S+C Partners is a mid-sized public accounting firm located in the heart of Streetsville, ON. We are currently looking for an experienced **Administrative Assistant **to work with our team of accountants, auditors and tax advisors in support of client financial commitments and profitability. With your high attention to detail, and the ability to handle...


  • Mississauga, Canada Newcomer Centre of Peel Full time

    **Applications are invited for the following position**: **Job Title: LINC Administrative Assistant** **Hours**:40 Hours/Week** **Report to: Manager, LINC Program** **Projected Start Date**:ASAP** **About Newcomer Centre of Peel**: Newcomer Centre of Peel (NCP) is a nonprofit, charitable, multi-service agency that assists the entire newcomer family in...


  • Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: _____________________________________________________________________ **Position: Unit Coordination Assistant** **Dept: Operating Room** **Posting ID: 2023-33662** **Status: Full Time (x1)** **Role Level: Admin Clerical - AC03 ($21.86-$27.29)** **Site: Queensway Health Centre** **Hours of Work/Shift: 8 hour shifts (Available to...


  • Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Dept**:Operating Room **Posting ID**:2023-35436 **Status**:Permanent Casual **Role Level**:Admin Clerical AC03 $23.47 to $29.30 **Site**:Mississauga Hospital **Hours of Work/Shift**: 8 and 10 hour shifts - Days and Weekends **Posted**:November 14, 2023 **Internal Deadline**:November 21,...


  • Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Clinical Clerical Assistant **Department**: Diagnostic Imaging **Posting ID**:2023-31050 **Status**:Temporary Part Time (X1) Approx. 12 months **Role Level**:Admin Clerical (AC03) $21.86-$27.29 **Hours of Work/Shifts**:8 hour shifts - Days, Evenings, nights, Weekends and Stat ** (**Available to work all...


  • Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Dept**:Surgical Clinics **File#**:2024-36703 **Status**:Permanent Part Time **Role Level**:Admin Clerical - AC03 ($21.86-$27.29) **Site**:Queensway Health Centre **Hours of Work/Shift**: Monday - Friday plus Weekends, days, evenings (availability for all shifts required) **Posted**:...


  • Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **Dept**:Surgical Check In, Surgical Day Care **Posting ID**:2023-33969 **Status**:Temporary Part Time, Approx. 6 months **Role Level**:Admin Clerical (AC03) $21.86-$27.29 **Site**:Credit Valley Hospital **Posted**:July 25, 2023 **Internal Deadline**: August 1, 2023 Trillium Health...