Unit Coordination Assistant

2 weeks ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**Position**:Unit Coordination Assistant

**Dept**:Operating Room

**Posting ID**:2023-35436

**Status**:Permanent Casual

**Role Level**:Admin Clerical AC03 $23.47 to $29.30

**Site**:Mississauga Hospital

**Hours of Work/Shift**: 8 and 10 hour shifts - Days and Weekends

**Posted**:November 14, 2023

**Internal Deadline**:November 21, 2023

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers**:People, Education, Innovation, Research**

**Position Summary**:
The Unit Coordinator Assistant provides clerical support for patient administrative services; information management, unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification.

**JOB DUTIES & RESPONSIBILITIES**:
**Reception**
- Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required.
- Answers the telephone, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person.
- Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required.
- Open, sort and distribute incoming mail and other materials.Patient Administrative Services/Information Management

**Patient Administrative Services/Information Management**
- Retrieve the On-Call Schedule for the “today”
- Completes Critical Care Bed Communication Board ( ICU lean report)
- Updates the Add-On Board with any Roll over cases from the previous day if any. Make sure you change priority code if it applies
- Calls for inpatients
- Ensures the activity report from the follow day, evening and nights and add in any cases not captured. I.e.: Add on cases are updated
- Compiles data and Completes all necessary reports (staffing/patient)
- Ensures all Pick Lists for the Add-on Cases are sent to MDRD
- Problem solves minor IT problems.
- Ensures all X rays and MRIs have arrived for next day patients
- Call for patient beds as necessary
- Book all add-on cases and communicate to appropriate staff

**Ensures efficient clerical administration and operation of the department within scope of authority**
- Prepares OR lists, identifies and communicates changes with appropriate staff
- Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
- Maintains call sheets for the area
- Updates “fan out” list as required
- Contacts environmental services for cleaning of equipment as necessary
manages sick calls by seniority, payroll and OT, prepares nursing schedule master template as necessary

Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.

Performs cross-functional, and/or, other duties consistent with the job classification, as required.

**Education**:

- Completion of high school or recognized equivalent is required.
- Completion of a Medical Terminology course is required.- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
- All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act._
- Trillium Health Partners is identified under the French Language Services Act._

**_

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