Proposal Coordinator

3 weeks ago

Toronto, Canada IBI Group Full time

Company Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

**Job Description**:
We’re looking for a passionate Proposal Coordinator who can help navigate the choppy waters in the world of bids and business pursuits

Your role represents the lifeblood of our business at Arcadis. As a member of our Marketing team, you’ll help spearhead the proposal process in this role with a glass half-full type of attitude and the innate ability to work your way tactfully through challenging problems. Talk about impactful.

Your natural drive to succeed and sense of urgency will help navigate the business and leaders alike in our mission critical proposal response cycle by juggling competing priorities and projects under tight deadlines all while leading us to victory on project pursuits.

Your naturally high EQ allows you to work flawlessly with a variety of different hierarchy professionals. You will have accountability and take ownership of a project from start to finish and flex your abilities to drive a project.

You’ll leverage your skills in MS Office and MS Project to deliver flawless proposals with a jeweller's eye for detail and quality.

The role sits within our global business area Intelligence.

**Role Responsibilities**:
As a Proposal Coordinator your role accountabilities will include:

- Ensure a high level of professionalism and quality is communicated through content, layout and the use of visuals that is consistent with the corporate brand and vision
- Contribute to the generation, collection, dissemination, and storage of proposal related information
- Review and analyze in-bound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses
- Develop opportunity-specific content as necessary, including organizational charts and schedules
- Coordinate with the proposal director and technical staff to prepare proposals which includes collecting and analyzing business related information, writing, designing, editing and producing proposal documents
- Function as the primary point of contact for the proposal team in regard to communications and reminders on proposal deliverables and deadlines
- Assist with non-technical writing for proposal efforts and provide editorial oversight, including copy writing and editing
- Coordinate team members and implement internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc. to meet the proposal due date
- Assist with final close-out processes and file management
- Assist with distribution of opportunities to subscriber groups (Merx, Biddingo, SEAO, Gov., etc) when required

**Qualifications**:
**Qualifications and Experience**:

- 1+ years of related experience in the A/E/C or equivalent industry or within a proposal setting
- Experience with P3 Proposals would be considered an asset
- Diploma or Undergraduate Degree in English, Marketing, Communications, Business, or another related field preferred
- Experience managing multiple tight production deadlines in a fast-paced environment
- Comfortable coordinating with individuals at different levels of the organizational hierarchy
- Proficiency in 2013 Microsoft Word/Excel/PowerPoint /Adobe Acrobat X Pro and Adobe Creative Suites (CC)
- Excellent writing, editing and grammar skills
- Excellent communication, organization, attention to detail and problem-solving skills
- Enthusiastic attitude and strong work ethic
- Flexibility to work with a variety of personalities
- Must be prepared to work outside of normal business hours to meet delivery schedules
- Must be able to work efficiently and well under pressure
- Strong multi-tasking and time management skills

Additional Information

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

**Our Commitment to Equality, Diversity, Inclusion & Belonging**:
**We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review.**
**We thank all applicants for their interest. However, only those selected for an

  • Proposals Coordinator

    2 weeks ago

    Toronto, Canada Aecon Full time

    What is the Opportunity? Faster.Smarter.Safer. This is how Aecon is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Proposals Coordinator to help us get there! Under the supervision of the Proposal Manager, this role is responsible for the coordination of...

  • Proposal Coordinator

    5 days ago

    Toronto, Canada AtkinsRéalis Full time

    **Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!** **Come join us in reshaping the future with AtkinsRéalis....

  • Proposal Coordinator

    5 days ago

    Toronto, Canada SNC-Lavalin Full time

    Job Description Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place! Come join us in reshaping the future...

  • Proposal Coordinator

    7 days ago

    Toronto, Canada Entuitive Full time

    **What is the Opportunity?** **What will you do?** - Monitor, on a daily basis, bid sites for relevant opportunities (MERX, etc.) and disseminate to relevant Principals and Associates within the firm. - Handling the credentials and proposal development process from start to submission. Includes reviewing and interpreting client RFP/RFI/RFQ requirements,...

  • Proposal Coordinator

    2 weeks ago

    Toronto, Canada DesignAgency Full time

    DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of excellence and our ability to create special environments through narratives developed with the client....

  • Proposal Coordinator

    1 day ago

    Toronto, ON, Canada AtkinsRéalis Full time

    Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place! Come join us in reshaping the future with AtkinsRéalis....

  • Proposal Coordinator

    2 weeks ago

    Toronto, ON, Canada DesignAgency Full time

    DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of excellence and our ability to create special environments through narratives developed with the...

  • Proposal/marketing Coordinator

    5 days ago

    Toronto, Canada RJC Engineers Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...

  • Proposal Coordinator

    2 weeks ago

    Toronto, Canada Black & McDonald Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Southern Ontario Business Development team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. Duties and responsibilities include but are not limited to: Leading the proposal production process (with...

  • Communications / Proposal Coordinator

    6 days ago

    Toronto, Canada Adamson Associates Architects Full time

    Adamson’s Communications team is growing! We want to hear from applicants with: - Experience with writing and/or editing - Working knowledge (at minimum) of the Adobe Creative Suite - particularly InDesign - Superior skills with the Microsoft Office suite - Word, Excel and Power Point - An eye for detail and a knack for multi-tasking and organization -...

  • Communications / Proposal Coordinator

    2 weeks ago

    Toronto, Canada Adamson and AAI Full time

    Adamson’s Communications team is growing!Adamson is seeking a multi-talented Junior or Intermediate Proposal Coordinator to join our Communications team in the Toronto office. The successful candidate will join a collaborative team that drives the coordination, development and design of an international architecture firm’s marketing materials, with a key...

  • Proposal Manager

    6 days ago

    Toronto, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Proposal Manager

    6 hours ago

    Toronto, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Proposal Manager

    13 hours ago

    Toronto, Canada Aecon Full time

    What is the Opportunity? Aecon is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. The Proposal Manager will be responsible for the...

  • Proposal Writer

    5 days ago

    Toronto, Canada LifeWorks Full time

    TELUS Health and LifeWorks have recently come together to leverage the power of technology and our caring cultures to further progress our shared goal of building a healthier and friendlier future for all. As a global-leading health and well-being provider - encompassing physical, mental and financial health - TELUS Health is improving health outcomes for...

  • Proposal Writer

    5 days ago

    Toronto, Canada LifeWorks Full time

    Build a meaningful career At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting...

  • Proposal Manager

    2 weeks ago

    Toronto, Canada SNC-Lavalin Full time

    Job Description Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place! Come join us in reshaping the future...

  • Proposal Specialist

    3 days ago

    Toronto, Canada Alimentiv Full time

    **POSITION LOCATION**: Toronto, ON (Home-based) **JOB SALARY**: $44,000 - $74,000 + Bonus **POSITION TITLE**: Proposal Specialist (FT/Perm) **POSITION REPORTS TO**: Team Lead, Proposal Development **DEPARTMENT/UNIT NAME**: Business Development **JOB SUMMARY**: **AREAS OF RESPONSIBILITY**: **Proposal Development** - Understand and share proposal...

  • Proposal Manager

    2 weeks ago

    Toronto, ON, Canada AtkinsRéalis Full time

    Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place! Come join us in reshaping the future with AtkinsRéalis....

  • Proposal Lead

    7 days ago

    Toronto, Canada Turner Fleischer Architects Inc. Full time

    **About us** Turner Fleischer is an adaptive and agile Toronto-based Architectural studio of approximately 240. Our studio celebrates our staff and gives back; we are open, honest and continuous learners, proud of our work and clients. Our projects stand as a testament to our commitment to technology, design, creativity and progress. **What are we looking...