Proposal/marketing Coordinator

2 weeks ago

Toronto, Canada RJC Engineers Full time

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

The Marketing Coordinator supports the engineering staff as an integral member of the Toronto Building Science and Restoration Team, and reports to the Regional Marketing Specialist and the Office Services Manager.

**Key Responsibilities**:
Duties include, but are not limited to:
Market Research:

- Monitor websites: Ontario government, Merx, Biddingo, Buy and Sell, City of Toronto, GTA cities, Southern Ontario Cities, Maritimes, etc. for potential opportunities and update RJC information in various government databases
- Send out potential leads to management group.
- Lead tracking - long-term leads, upcoming proposals, deadlines, follow-ups.

General Administration Assistance
- Administrative support
- Update prospects list.
- Develop high quality graphics for proposals.

Project Proposals
- Prepare and manage proposals with most effective use of senior engineers’ time.
- Comb through all requirements set out in RFP and ensure all components are included in proposal submission.
- Liaise with other Proposal Coordinators to ensure proper format of information is submitted.
- Assist with packaging, binding and submittal of proposals as per RFP outline.
- Writing, editing, proofreading of proposals
- Prepare relevant project descriptions (coordinate with Project Engineers).
- Proposal status table / project forecasting - track successful and unsuccessful proposals in attempt to improve chances in future of securing jobs.
- Assist with packaging, building and submittal of proposals
- Assist with inputting pursuits into the CRM system.

Prequalification Registration
- Update RJC information in various government databases (via the web): City of Toronto, SELECT (Federal Government), Buy and Sell, Ontario government, larger cities and municipalities east of Manitoba border etc.

General Promo
- Organize and prepare marketing resources (work with engineers to do project write-ups, project descriptions, photos, resumes etc.) so that material is up-to-date, organized and user-friendly for preparation of proposals.
- Maintain project database - write descriptions, compile data, update photos, update project information as it changes/evolves.
- Coordinate the creation and update of resumes (Principals, Associates and Project Engineers).
- Coordinate Desktop publishing and graphic layout (InDesign, Illustrator, PowerPoint, etc.).
- Coordinate/edit/proofread brochure pages and liaise with Project Engineers for write-ups.
- Forward approved brochure pages to Corporate Services Group for upload to website.
- Provide input on promotional material needs.
- Compile/layout award submissions according to requirements (schedule and coordinate, track down photos, assist with wording, coordinate graphics).
- Ensure all brand guidelines are followed graphically for all promotional material.
- Assist in coordinating the client party invitations and boards.
- Send award updates to Corporate Services Group to update website.
- Random promotional materials for conferences, (e)mailers, surveys etc.
- Tailor promotional packages.

Advertising/BD Events/Fundraisers/Company Newsletter
- Coordinate and organize participation in industry tradeshows and conferences.
- Coordinate advertising including; creating ads, media liaison, booking space, proofing ad layout.
- Coordinate donations/gifts to various client events/fundraisers (i.e. golf tournaments).
- Assist Toronto office with articles and information for the newsletter.

**Professional Qualifications**:
EDUCATION
- Degree or Diploma in Marketing, Communications, or related field.

EXPERIENCE
- Minimum 1-2 years of related experience
- Familiarity with the consulting engineering and architectural industry would be an asset
- Experience with Microsoft Dynamics CRM a definite asset.

SKILLS
- Working proficiency in MS Office Suite (all

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