Proposal Manager

2 weeks ago

Toronto, Canada Aecon Full time

What is the Opportunity?

Aecon is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

The Proposal Manager will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other proposal submissions such as Market Sounding submissions and Expressions of Interests (EOIs) for major project pursuits. Major bids to be pursued by Strategic Business Development (SBD) are identified by Aecon’s executive team.

What You’ll Do Here:

• Responsible for the management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals

• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership

• Design Build (DB), Design Build, and Finance (DBF), Design, Build, Finance, and Maintain (DBFM), and Design, Build, Finance, Operate, and Maintain (DBFOM) projects • Schedule and lead proposal/bid meetings

• Manage and coordinate input from other partners

• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead

• Manage proposal/bid submissions through Aecon’s SBD SharePoint portal

• Oversee and manage documents throughout the proposal/bid process whether through Aecon’s portal or a JV partner’s bid document repository

• Update SBD’s key performance indicators (KPIs) dashboard, including proposal/bid pursuit status reports

• Manage Aecon’s project pursuit schedule and ensure adequate resource assignment

• Oversee and manage a team of Major Bids Proposal Coordinators to complete proposal/bid submissions

• Train, mentor, and develop non-management proposal team

• Occasionally prepare executive summaries and reports for Aecon’s Project Risk Committee (PRC) and Board of Directors, if the internal client is not able to

• Package and deliver final proposal/bid submissions on time

• Develop formal presentations of proposals/bid, upon being short-listed and called in to present directly to the client

• Participate in Public Private Partnership (P3) industry forums, conferences, and functions

• Travel as required to work with JV partners to develop and close proposal/bid submissions

• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets)

• Occasional research and analysis of the industry to help identify market opportunities, and prepare formal executives overviews and reports

• Supervise and assign responsibilities to junior staff members as required

• Review and develop a detailed understanding of client proposal/bid requirements

• Develop proposal/bid calendars and responsibility matrices

• Create proposal/bid templates, resume templates, project sheet templates

• Prepare, edit, and format proposal/bid sections, resumes, and project sheets in preparation for proposal/bid close-out • Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters, write-ups from various authors

• Review existing proposal/bid content, project work plans, and other relevant sources of information to extract relevant content

• Perform compliance checks on all submittal documents

• Organize team reviews on behalf of the project team 

• Coordinate with Aecon’s internal graphic design team to develop critical proposal/bid material such as JV logos/identity guidelines and overall graphical imagery of the proposal/bid submissions (tabs, covers, charts, resumes, project sheets)

• If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid

• Print, bind, and deliver final bid submissions, if required

• Manage client’s data and input on SharePoint sites (input from client and all bid partners)

• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned, and report back to the project team

• Operate in a deadline driven environment

• Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities

What You Bring to the Team:

• Experience in major P3 Canadian proposal submissions (minimum 5 Years)

• Demonstrated accuracy and attention to detail

• Advanced written and communication skills

• Experience working in a fast-paced and performance driven setting where meeting deadlines in a timely and accurate manner is essential

• Excellent time management skills

• Knowledge of construction industry considered an asset

• Advanced knowledge of Microsoft package including Word, Excel, Power Point, Microsoft Project

What Makes us Aecon Proud:

Engaging and agile workplace culture, collaborative and inclusive teams Commitment to and to becoming a net-zero company by 2050 Investing in our people through a variety of programs such as Aecon University, BluePrint leadership program, and Project Management Academy Variety of wellness benefits, access to virtual health care, 100% employer-paid health and dental premiums, Employee Assistance Program, Best Doctors Program, and more. Tuition reimbursement opportunities Recognition and rewards through Aecon Accolades, Aecon Achievement Awards and more Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan

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