Administrative Support

2 weeks ago


Edmonton, Canada City of Edmonton Full time

**Job Number***:
**48753**

The City of Edmonton, recognized as one of Alberta’s Top Employers and continues to attract and retain employees who are passionate about their community, proud of the work they do and committed to making Edmonton a great place to live, work and play.

Reporting to the Chief of Logistics and Services, this position provides clerical support to the Facilities & Logistics and Health and Wellness areas within Edmonton Fire Rescue Services. This position is primarily responsible for coordinating purchases, repairs and installation of appliances, furniture, and equipment for fire stations and sites occupied by EFRS throughout Edmonton. The ability to read drawings for placement of furniture, office furniture, appliances, etc. is necessary in both new and existing facilities. The role will work with external and internal vendors as necessary.

If this interests you, we would like for you to join our team - please read on for more information.

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated, and Excellent you will:

- Create tracking and process charts/spreadsheets to organize data (requests from stations for repairs/concerns and station/facilities inventory) through EFRS facilities and logistics in order to streamline and create efficiencies in the are
- Create checklists and liaise with on site personnel to confirm work is completed efficiently
- Coordinate and order and/or repair equipment, appliances and furniture including warranty management with vendors
- Facilitate vehicle rentals and any specialized equipment rentals
- Attend committee meetings such as clothing, equipment and take minutes
- Identify and follow surplus processes to dispose of broken and/or unused items
- Track, pay, and process invoices via ARIBA and SAP, including generating purchase orders.
- Work with facilities personnel to support their needs and coordinate documentation and purchasing
- Process ARIBA / SAP billing to external agencies
- Process invoicing from Safety, Health and Wellness programming into Ariba
- Contact vendors for the movement and repair of fitness equipment
- Maintain accurate records of invoices, as well as equipment purchasing, including location, details, and S/N.
- Administrative coordination and documentation related to the peer fitness and recruit training, including both internal and external agency communication
- Participate in the coordination/booking of Training Academy Resources as required to support the Ready to Work program
- Coordinate with other clerks across EFRS to avoid duplication of work and streamline tasks
- Other related duties as required

**Qualifications**:

- Two years experience providing corporate administrative support; including working with enterprise purchasing software and procedures, and coordinating purchases and estimates with external vendors
- Strong verbal and written communication skills including ability to summarize and prepare required material and minutes of meetings
- Ability to maintain and prepare moderately complex records and reports
- Ability to establish and maintain effective working relationships with a focus on balancing competing requirements within the various teams and ensuring service is delivered accordingly
- Ability to make decisions in accordance with established policies and procedures
- Excellent organizational and time management skills, including the ability to work independently and collaboratively
- Problem solving skills, including the ability to resolve conflict in a collaborative, professional manner
- Proven ability to effectively handle confidential information using discretion and following all City requirements
- Ability to build and maintain relationships with a variety of internal and external stakeholders
- Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

**_ Up to 1 temporary full-time position available for up to 11 months_**

**Hours of Work**: 40 hours per week

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in a



  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: Bring your passion, creativity and expertise to this casual position providing relief coverage for the UAH Site Administration Offices. Reporting to the Executive Administrative Coordinator, Office of the Senior Operating Officer UAH/MAZ/KEC, this position contributes to and provides casual relief coverage for both reception and...


  • Edmonton, Canada Boyle Street Community Services Full time

    **HOURS**: Monday-Friday, 8:30AM-5:00PM, 37.5 hours/week - Temporary, Full Time Position, 2 months with possibility of extension_ **JOB BACKGROUND**: Connecting children and families through shared humanity. The Ubuntu CSD (Collaborative Service Delivery) Program is an innovative approach to child and family support which leverages a network of partner...


  • Edmonton, Canada Edmonton Community Foundation Full time

    Are you a person who thrives in an environment where you are providing support to others? Are you skilled administrative professional comfortable working with technology, databases and enjoy data entry? Do you take pride in the accuracy, timeliness and quality of your work? If you answered yes to these questions the Edmonton Community Foundation (ECF) is...


  • Edmonton, Canada Government of Alberta Full time

    **Job Information**: Job Requisition ID: 42783 Ministry: Transportation and Economic Corridors Location: Twin Atria Building, 4999 - 98 Avenue NW, Edmonton, AB Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Regular/Temporary: Regular Scope: Open Competition Closing Date: May 19, 2023 Classification: Subsidiary 01B 3625...


  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: Reporting to the Executive Director (ED), Critical Care Strategic Clinical NetworkTM (CCSCN), the incumbent is responsible for providing detailed and multi-faceted administrative (day-to-day) and secretarial support to the Executive Director, Network Manager and the Network team and is expected to ensure effective and...


  • Edmonton, Alberta, Canada Alberta Health Services Full time

    Your Opportunity:The Administrative Assistant is responsible for providing professional administrative support to the Employee Relations team and handles a full range of complex administrative and project related duties. This position has a high degree of independence, operates with a high degree of confidential information, interacts with various clients,...

  • Administrative Support

    2 months ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: The Administrative Assistant reports directly to the Executive Director of the Critical Care Strategic Clinical Network (CC SCN) and provides comprehensive administrative support to the ED and CC SCN Team. The incumbent is required to provide a high standard of interpersonal communication and must demonstrate confidentiality,...


  • Edmonton, Alberta, Canada GEF Seniors Housing Full time

    GEF Seniors Housing is the largest provider of affordable supportive living residences for low income seniors in Alberta. As a leading provider of safe, affordable, quality accommodations, we offer competitive salaries & excellent working conditions for our team of employees, and the opportunity to positively contribute to our clients' quality of...


  • Edmonton, Canada DMS Companies Full time

    DMS iTech is seeking an outstanding communicator with attention to detail and a proven track record of delivering exceptional customer service to take the position of IT Support Administrator for our growing DMS iTech office. We offer an incredible company culture, performance pay, comprehensive health and dental benefits, an RRSP matching program, free food...

  • Administrative Support

    2 months ago


    Edmonton, Canada Edon Management Full time

    We are looking for a detail-oriented team player to support contract management operations. Work with our dynamic team to provide administrative and accounting support while creating portfolios. Your contributions will be important in driving success under the direction of our Certified Employee. **Who are we?** To put it simply, we’ve been around for...


  • Edmonton, Canada Edon Management Full time

    We are looking for a detail-oriented team player to support contract management operations. Work with our dynamic team to provide administrative and accounting support while creating portfolios. Your contributions will be important in driving success under the direction of our Certified Employee. **Who are we?** To put it simply, we’ve been around for...


  • Edmonton, Canada Language Instruction for Newcomers to Canada (LINC) Full time

    **PRIMARY FOCUS/OVERALL ACCOUNTABILITY**: Provide administrative support for the LINC Program site, instructors, and LINC Administrative Team. **JOB RESPONSIBILITIES AND ACTIVITIES** - Program Administration _ - Adhere to all ECSD LINC policies and procedures; - Practice cultural awareness, sensitivity and respect in the workplace; - Adhere to Freedom of...


  • Edmonton, Canada Careers For Community Full time

    **Mission: Empowering Teen Parents to Succeed** **Vision: Teen Parent Families Thrive and Enrich our Community** **Job ID: 24-008TERRA** **Job Overview**: The Administration Support is a part-time (14-20 hours per week) position that provides efficient and effective support to the general operations of the agency. **Job Conditions**: The position will be...


  • Edmonton, Canada City of Edmonton Full time

    **Administrative Support** **Job Number***: **47416** Overall, this position requires both team work and independent decision making regarding the diverse and varied duties and assignments. The core functions include: staff/section administrative support and data/process management. The time devoted in each area may vary depending on the priorities of the...

  • Administrative Support

    2 months ago


    Edmonton, Canada DSL Ltd. Full time

    **About DSL** At DSL, our purpose is creating moments of joy, one serving at a time. Representing world-class brand partners Taylor, Henny Penny & Franke Coffee Systems, DSL is the largest Canadian supplier of premium food service equipment, and the exclusive factory-authorized service provider for the equipment we sell. At our core, we believe in doing...

  • Administrative Support

    2 months ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: You will require advanced administrative or specialized skills and knowledge to support complex workflows, practices and initiatives within these networks. Support a variety of tasks associated with the Executive Director’s (ED) area of accountability. Responsible for personnel processes such as recruitment,...


  • Edmonton, Canada Language Instruction for Newcomers to Canada (LINC) Full time

    **Job Title**:Administrative Support **Reports To**:Site Coordinator **Start Date**:Tuesday, April 2, 2024 **End Date**:Monday, March 31, 2025 **Location**:LINC - St. Basil **Salary**:$25.86 per hour **Schedule**:Monday - Friday from 8:00am - 5:00pm **Hours**:40 hours/per week *In accordance with Immigration, Refugee, and Citizenship Canada’s...


  • Edmonton, Alberta, Canada City of Edmonton Full time

    Administrative SupportJob Number:47416Overall, this position requires both team work and independent decision making regarding the diverse and varied duties and assignmentsThe core functions include:staff/section administrative support and data/process management. The time devoted in each area may vary depending on the priorities of the Professional...


  • Edmonton, Alberta, Canada City of Edmonton Full time

    Job Number:49446**The Civic Events & Festivals section has an opportunity for a highly organised and competent individual to provide administrative assistance with the Civic Events and Festivals and the Partnership and Event Attraction sections. This position requires an individual with excellent interpersonal, organizational, time-management and...


  • Edmonton, Alberta, Canada City of Edmonton Full time

    Administration Support 11 monthsJob Number:47231As a Communal Collection Support Clerk, you will be responsible for supporting the Notification Order process, entering payroll information and providing administrative support for the section as required to support business operations.Your success will be measured by your ability to complete orders on time and...