Administrative Support

3 days ago

Edmonton, Canada Boyle Street Community Services Full time

**HOURS**: Monday-Friday, 8:30AM-5:00PM, 37.5 hours/week
- Temporary, Full Time Position, 2 months with possibility of extension_

**JOB BACKGROUND**:
Connecting children and families through shared humanity.

The Ubuntu CSD (Collaborative Service Delivery) Program is an innovative approach to child and family support which leverages a network of partner agencies and Children’s Services to create customized support for children, youth, and families in Northeast Edmonton. Ubuntu offers a continuum of culturally aligned, community-based, family and child centered services. Collectively, with Boyle Street as the lead agency, Ubuntu is one point of access to a streamlined set of services that leverages the expertise of five networks to meet the needs of our families, children, and youth. Entitled the C5 (Collaborative Five) - Ubuntu works collaboratively with Boyle Street Community Services, Bent Arrow Traditional Healing Society, Edmonton Mennonite Centre for Newcomers, Norwood Child and Family Resource Centre, and Terra Centre for Teen Parents.

**This position is based out of the C5’s North East Hub - 14023 Victoria Trail.**

**JOB PURPOSE**:
The Administrative Support acts as a first point of contact at the Ubuntu Program, greets visitors, and answers basic inquiries about the Centre, services, and/or refer questions to the appropriate staff. The Administrative Support provides timely and accurate contact to visitors to the Ubuntu Children & Families Program, and models the values of the agency through a friendly, compassionate, and professional manner. The Administrative Support works closely with the Ubuntu Senior Administrator and the Administrative Team to ensure that staff and community members work in a safe and organizationally effective environment. The Administrative Support handles many of the front-facing administrative tasks, while supporting the Ubuntu Senior Administrator with back-end tasks related to administration and operations.

**KEY AREAS OF RESPONSIBILITY**:

- Act as a first point of contact at Ubuntu Program - greet families, guests, partners, staff, contractors, and visitors and answers basic inquiries about the Program, services, and/or refer questions to the appropriate staff
- Present a calm, friendly, and professional manner with visitors and callers
- Build positive relationships with children, families, and community partners
- Assist with non-routine or crisis situations through a trauma-informed approach
- Take a leading role in the presentation of the office and taking steps to ensure the consistent cleanliness, functioning, and appropriateness of the space
- Opening and closing of the office daily
- Maintain and order office supplies to ensure efficient operation by the agency
- Answer and direct incoming calls during office hours, taking messages, screen calls and refer inquires to appropriate agency staff
- Complete file disclosures and work closely with the Senior Administrator on case/file management
- Provide internal and external room bookings for Ubuntu/BSCS related activities to staff and partners in order to ensure efficient and orderly utilization
- Ensure that rooms are set up to accommodate bookings (tidy, water available, etc.)
- Assist with building security through the appropriate documentation and maintenance of accurate records of keys and access codes provided to staff and partners
- Process and distribute incoming and outgoing mail
- Support wellness activities for staff and partners
- Partnering with the Senior Administrator for administrative and operational duties and tasks
- Other duties as required

**QUALIFICATIONS**:
**Experience**:

- At least 3 years’ experience working in a professional administrative role
- Experience with and knowledge of Indigenous culture and ceremonies is considered an asset.
- Knowledge of and experience working in the non-profit sector is an asset
- Knowledge of and experience working with community resources in Northeast Edmonton
- Valid driver’s license and reliable vehicle is preferred
- Criminal Record Check (including Vulnerable Sector Scan), Child Intervention Record Check, and Drivers Abstract completed within 6 months are required by start date

**Skills, Abilities, and Attitudes**:

- Advanced knowledge of Microsoft Office Suite, business equipment, and databases
- Great attention to detail, excellent organizational skills, and ability to multi-task
- Able to work in a stressful environment and assist with difficult, sometimes distressed clients, including adults, children, and youth
- Experience and comfort working with people from all walks of life
- Is self-motivated and has the ability to work independently
- High degree of flexibility and leadership skills
- Works with initiative, commitment, and enthusiasm
- Ability to maintain discretion and maintain confidentiality
- Proven ability to work in a respectful and client-centered manner

Boyle Street Community Services aims to foster a work environmen

  • Administrative Support

    3 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: Bring your passion, creativity and expertise to this casual position providing relief coverage for the UAH Site Administration Offices. Reporting to the Executive Administrative Coordinator, Office of the Senior Operating Officer UAH/MAZ/KEC, this position contributes to and provides casual relief coverage for both reception and...

  • Administrative Support

    3 weeks ago

    Edmonton, Canada Edmonton Community Foundation Full time

    Are you a person who thrives in an environment where you are providing support to others? Are you skilled administrative professional comfortable working with technology, databases and enjoy data entry? Do you take pride in the accuracy, timeliness and quality of your work? If you answered yes to these questions the Edmonton Community Foundation (ECF) is...

  • Administrative Support

    3 weeks ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information**: Job Requisition ID: 42783 Ministry: Transportation and Economic Corridors Location: Twin Atria Building, 4999 - 98 Avenue NW, Edmonton, AB Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Regular/Temporary: Regular Scope: Open Competition Closing Date: May 19, 2023 Classification: Subsidiary 01B 3625...

  • Administrative Support

    4 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: Reporting to the Executive Director (ED), Critical Care Strategic Clinical NetworkTM (CCSCN), the incumbent is responsible for providing detailed and multi-faceted administrative (day-to-day) and secretarial support to the Executive Director, Network Manager and the Network team and is expected to ensure effective and...

  • Administrative Support

    1 week ago

    Edmonton, Alberta, Canada Alberta Health Services Full time

    Your Opportunity:The Administrative Assistant is responsible for providing professional administrative support to the Employee Relations team and handles a full range of complex administrative and project related duties. This position has a high degree of independence, operates with a high degree of confidential information, interacts with various clients,...

  • Administrative Support

    2 months ago

    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: The Administrative Assistant reports directly to the Executive Director of the Critical Care Strategic Clinical Network (CC SCN) and provides comprehensive administrative support to the ED and CC SCN Team. The incumbent is required to provide a high standard of interpersonal communication and must demonstrate confidentiality,...

  • Administrative Support

    1 week ago

    Edmonton, Alberta, Canada GEF Seniors Housing Full time

    GEF Seniors Housing is the largest provider of affordable supportive living residences for low income seniors in Alberta. As a leading provider of safe, affordable, quality accommodations, we offer competitive salaries & excellent working conditions for our team of employees, and the opportunity to positively contribute to our clients' quality of...

  • IT Support Administrator

    4 weeks ago

    Edmonton, Canada DMS Companies Full time

    DMS iTech is seeking an outstanding communicator with attention to detail and a proven track record of delivering exceptional customer service to take the position of IT Support Administrator for our growing DMS iTech office. We offer an incredible company culture, performance pay, comprehensive health and dental benefits, an RRSP matching program, free food...

  • Administrative Support

    2 weeks ago

    Edmonton, Canada Edon Management Full time

    We are looking for a detail-oriented team player to support contract management operations. Work with our dynamic team to provide administrative and accounting support while creating portfolios. Your contributions will be important in driving success under the direction of our Certified Employee. **Who are we?** To put it simply, we’ve been around for...

  • Administrative Support

    3 weeks ago

    Edmonton, Canada Language Instruction for Newcomers to Canada (LINC) Full time

    **PRIMARY FOCUS/OVERALL ACCOUNTABILITY**: Provide administrative support for the LINC Program site, instructors, and LINC Administrative Team. **JOB RESPONSIBILITIES AND ACTIVITIES** - Program Administration _ - Adhere to all ECSD LINC policies and procedures; - Practice cultural awareness, sensitivity and respect in the workplace; - Adhere to Freedom of...

  • Administration Support

    3 weeks ago

    Edmonton, Canada Careers For Community Full time

    **Mission: Empowering Teen Parents to Succeed** **Vision: Teen Parent Families Thrive and Enrich our Community** **Job ID: 24-008TERRA** **Job Overview**: The Administration Support is a part-time (14-20 hours per week) position that provides efficient and effective support to the general operations of the agency. **Job Conditions**: The position will be...

  • Administrative Support

    4 weeks ago

    Edmonton, Canada City of Edmonton Full time

    **Administrative Support** **Job Number***: **47416** Overall, this position requires both team work and independent decision making regarding the diverse and varied duties and assignments. The core functions include: staff/section administrative support and data/process management. The time devoted in each area may vary depending on the priorities of the...

  • Administrative Support

    2 months ago

    Edmonton, Canada DSL Ltd. Full time

    **About DSL** At DSL, our purpose is creating moments of joy, one serving at a time. Representing world-class brand partners Taylor, Henny Penny & Franke Coffee Systems, DSL is the largest Canadian supplier of premium food service equipment, and the exclusive factory-authorized service provider for the equipment we sell. At our core, we believe in doing...

  • Administrative Support

    4 weeks ago

    Edmonton, Canada Language Instruction for Newcomers to Canada (LINC) Full time

    **Job Title**:Administrative Support **Reports To**:Site Coordinator **Start Date**:Tuesday, April 2, 2024 **End Date**:Monday, March 31, 2025 **Location**:LINC - St. Basil **Salary**:$25.86 per hour **Schedule**:Monday - Friday from 8:00am - 5:00pm **Hours**:40 hours/per week *In accordance with Immigration, Refugee, and Citizenship Canada’s...

  • Administrative Support

    3 days ago

    Edmonton, Canada Language Instruction for Newcomers to Canada (LINC) Full time

    **Job Title**:Administrative Support **Reports To**:Site Coordinator **Start Date**:Tuesday, April 2, 2024 **End Date**:Monday, March 31, 2025 **Location**:LINC - St. Basil **Salary**:$25.86 per hour **Schedule**:Monday - Friday from 8:00am - 5:00pm **Hours**:40 hours/per week *In accordance with Immigration, Refugee, and Citizenship Canada’s...

  • Administrative Support

    1 week ago

    Edmonton, Alberta, Canada City of Edmonton Full time

    Administrative SupportJob Number:47416Overall, this position requires both team work and independent decision making regarding the diverse and varied duties and assignmentsThe core functions include:staff/section administrative support and data/process management. The time devoted in each area may vary depending on the priorities of the Professional...

  • Administration Support

    1 week ago

    Edmonton, Alberta, Canada City of Edmonton Full time

    Administration Support 11 monthsJob Number:47231As a Communal Collection Support Clerk, you will be responsible for supporting the Notification Order process, entering payroll information and providing administrative support for the section as required to support business operations.Your success will be measured by your ability to complete orders on time and...

  • Administrative Support

    1 week ago

    Edmonton, Alberta, Canada City of Edmonton Full time

    Job Number:49446**The Civic Events & Festivals section has an opportunity for a highly organised and competent individual to provide administrative assistance with the Civic Events and Festivals and the Partnership and Event Attraction sections. This position requires an individual with excellent interpersonal, organizational, time-management and...

  • Administrative Support V

    4 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: AHS is dedicated to Enhancing Care in the Community, helping people be healthy & independent in their homes & communities. Continuing Care Edmonton Zone (CCEZ) provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services, & Specialty Programs. If you are interested in working...

  • Administrative Support V

    3 weeks ago

    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: AHS is dedicated to Enhancing Care in the Community, helping people be healthy & independent in their homes & communities. Continuing Care Edmonton Zone (CCEZ) provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services, & Specialty Programs. If you are interested in working...