Special Events and Volunteer Coordinator
3 days ago
COMMUNITY ASSOCIATION OPPORTUNITIES
Special Events & Volunteer Coordinator
Job Location
Steveston Community Centre
**Responsibilities**:
- Develop, implement, maintain and evaluate a non-profit volunteer program in line with the City of Richmond’s volunteer strategy
- Create plan, supervise, implement and evaluate special and seasonal community events
- Develop, design and implement a recruitment, orientation and recognition program for volunteers
- Define job positions and compose work descriptions for volunteers
- Recruit, screen, interview, train, manage, supervise and evaluate volunteers for programs and special events
- Liaise with other related organizations, agencies, and community groups
- Design and implement a marketing plan to promote special events using mixed mediums, incorporating web based promotions; responsible for soliciting sponsorship and donations for some special events
- Deal with difficult situations that may arise with volunteers and within special event areas
- Establish and maintain regular communication with volunteers
- Track volunteer hours and maintain database
- Develop and implement a safety/risk assessment for a volunteer program and all special events.
- Establish and control volunteer identification procedures and ensure WCB regulations are followed.
- Assign and schedule volunteers for appropriate positions within programs, and services
- Establish and manage an annual budget in conjunction with City/Association/Society for seasonal events; coordinate the purchase of supplies for events
- Coordinate and work with other operational areas to respond to event demands; responsible for the collection of documented evaluations of special and seasonal events
- Assist with soliciting sponsorships and donations for select special events
- Manages a comprehensive volunteer database; evaluate components of volunteer program (recruitment, training, and recognition) for effectiveness; recommend and implement approved changes; monitor and update admission criteria to the volunteer program.
- Schedule and prepare and present orientation modules to potential volunteers
- Provide reports/updates such as monthly reports to the Program Committee
- Responsible to fill out accident report forms
- Assist with event set up as needed
- Other related duties as assigned
Required Qualifications
- Grade 12 plus two years’ post-secondary education and 2 years’ experience in volunteer management and/or event planning or an equivalent combination of education and experience
- Standard or Emergency First Aid and CPR
- FoodSafe Certification
- Serve it Right
- Previous volunteering experience
- Knowledge of community resources
- Interpersonal and communication skills
- Basic computer skills
- Successful completion of a police information check
- Class 5 B.C. Driver's License
Desired Qualifications
- Experience working with people with disabilities and with people from diverse cultures
- Conflict resolution skills
- Second language
- Intermediate knowledge of Microsoft Word, Excel and Publisher
Hours of Work and Remuneration
- Regular Position
- Benefits available after 3 months
- 35 hours per week (evening and weekend work is a requirement of this position)
- $24.85 - $26.37 per hour (as of September 1, 2021, wage is currently under review)
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