Special Events Assistant

4 days ago

Richmond, Canada Boston Pizza International, Inc. Full time

**BOSTON PIZZA INTERNATIONAL INC.**:
**Position Title**: Special Events Assistant

**Department**: Operations

**Location**:Richmond, BC

We are currently searching for a Special Events Assistant. Reporting to the Special Events & Conference Manager, this position provides administrative support relating to event and meeting planning, various projects, as well as occasional administrative duties for the Training & Development team.

**What we offer**:

- A unique and fun culture with an opportunity to make a difference on a large scale.
- Support for professional development by funding continuing education courses, seminars, conferences and professional association memberships.
- A competitive base salary, performance-based bonus program, and RRSP matching.
- Excellent healthcare benefits.
- A proven track record for promoting internal talent - ask us about it
- A tight-knit team that will support you every step of the way in your new role.
- Boston Pizza is focused on giving back to the communities we work in; there are several opportunities to volunteer with our Future Prospects Foundation including a Humanitarian Build in the Dominican Republic each year.

**Scope of Responsibilities**:
Coordination
- Assist with coordination of various internal and external meetings and conferences.
- Assist with scheduling, coordinating and attending meetings as required, including venue selection and set up, food & beverage coordination and reservations.
(Some travel may be required)
- Coordination of the summer charity golf program.
- Coordinate event and charitable sponsorships alongside the Marketing Department.
- Coordinate and arrange business travel.

Communications
- Liaise with internal and external contacts on behalf of the team; Franchisees, Suppliers, Vendors, and Business Contacts.
- Provide calendar management and communication about upcoming events.
- Prepare and handle internal event announcements, tracking and communication

Administration
- Responsible for administrative functions relating to the Special Events & Conference Manager.
- Prepare minutes from various meetings.
- Work with other departments to coordinate various meetings and functions.
- Complete and submit expense reports for Managers.
- Assist with reception coverage as required.
- Other administrative duties as required.

**Who you are**:

- Minimum of 2 years of administrative assistant experience.
- Meeting and/or event planning experience an asset.
- Ability to maintain a high degree of professionalism while working under strict deadlines and
- Able to handle highly confidential material and correspondence.
- Superior communication skills (both oral and written).
- Highly organized with the ability to multitask.
- Proactive team player but able to perform well independently.
- High degree of accuracy and attention to detail required.
- Minimum typing speed 70 wpm.
- Must be proficient with MS Word, Excel, Outlook and PowerPoint.

We would like to thank you in advance for sharing your interest in Boston Pizza International and would like to note that only those selected for an interview will be contacted. We encourage you to follow our careers page and/or LinkedIn company profile for updates. Boston Pizza International is an equal opportunity employer.

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