Donor Services Coordinator

6 months ago


Etobicoke, Canada Women's Habitat of Etobicoke Full time

**DONOR SERVICES COORDINATOR -FULL-TIME - 3 MONTH CONTRACT WITH POSSIBILITY TO EXTEND**

**AGENCY SUMMARY**

Women’s Habitat is a multi-service feminist organization supporting women-identified individuals and their dependents impacted by intimate partner, familial violence and poverty. Women’s Habitat provides shelter and services to self-identified women and their dependents who are survivors of violence. Both the residential (opened in 1978) and outreach community services and programs (opened in 2006) offer a suite of trauma-informed VAW services to support self-identified women and their dependents.

**JOB SUMMARY**

The Donor Services Coordinator supports the Philanthropy team by managing donor information, assisting with fundraising events, in-kind donations, and proposal/grant research. The Donor Services Coordinator also supports the Director of Philanthropy, Resources and Systems with various administrative responsibilities.

**KEY RESPONSIBILITIES**
- Maintain and update current list of donors in Women’s Habitat database
- Coordinate and ensure accuracy of donor and mailing lists and implement mailings
- Track donor relationships and solicitations through donor database and back up with hard copy filing
- Ensure donor information is managed confidentially
- Prepare thank you letters for in-kind donations
- In collaboration with the Philanthropy team and under the direction of the Director of Philanthropy, Resources and Systems, prepare and update power point presentations for annual donors and report on where their money went
- Accurately tracks and records in-kind donations in donation database and prepares thank you letters
- Acts as first point of contact for in-kind donations and exercises discretion regarding acceptance, drop off and/or distribution of goods. Arrange appointments for in kind donations and coordinate with Stakeholder Engagement Coordinator for volunteer support if required
- Collaborate with volunteers to maintain and report on used donation program
- Manage and update list of silent auction items, corporate donors, individual donors and sponsors for the Annual Gala
- Perform data entry and maintenance of gift card usage
- Support the Philanthropy team with tribute giving programs
- Support the Philanthropy team’s activities related to the development and implementation of the annual stewardship plan for all donors.
- Support the Philanthropy team to develop and execute strategic briefs and digital fundraising campaigns aimed at the acquisition of new donors as well as maintaining the annual fund of monthly and one-time donors.
- Assist the Director of Philanthropy, Resources and Systems to complete proposal and grant information by researching, proofreading and maintaining a pipeline for different impact areas
- Generate an accurate and up to date list of donors for direct mail campaign as required and process donation replies and provide campaign total amount to Director of Philanthropy, Resources and Systems
- Participate in Philanthropy Corner sessions via zoom or in person as required
- Generate and maintain a list of donors both cash and in-kind gifts for different campaigns
- Assist the Philanthropy team in thank you initiatives throughout the year with the participation of the Executive Director, other members of the management team, Board members, staff, students and/or volunteers.
- Under the direction of the Director of Philanthropy, Resources and Systems and in collaboration with the Philanthropy team, upgrade and review monthly giving program including promotion, on boarding, stewardship and upgrading
- Provide occasional supervision to volunteers and students

**ADMINISTRATIVE RESPONSIBILITIES**
- Perform data and donation entry, filing, copying and preparation of meeting materials and meeting minutes when applicable
- Ensure prompt and appropriate receipting and acknowledgment of all gifts according to CRA regulations
- Monitor and handle all incoming mail, philanthropy calls, requests, prioritizing urgent matters and taking appropriate action as needed and in a professional manner
- Ensure accurate tracking of monetary donation information within the established departmental procedures.
- Prepare and present a monthly report to the Director of Philanthropy, Resources and Systems with benchmark metrics and campaigns cost effectiveness.
- Send monthly reports to finance on all donations including external donation platforms report with supporting documentation on what each platform generated as required
- Order office supplies for the Administrative team as required
- Document standard procedures and guidelines as required for donations processing and other development procedures to ensure consistency
- Assist the Director of Philanthropy, Resources and Systems to prepare department budget and Annual Report
- Assist the Director of Philanthropy, Resources and Systems to prepare billing, payment and cost quote requests for invoicing, purchase orders and p



  • Etobicoke, Canada Inter-Varsity Christian Fellowship of Canada Full time

    Position Overview: Key Responsibilities: - Conduct daily donation handling and importing activities to ensure donations are captured accurately in our database (Virtuous) within organizational standards. - Actively review and update database records to confirm accurate donor and donation information. - Maintain donor and donor record information across...

  • Coordinator

    7 months ago


    Etobicoke, Canada Humber Full time

    **Coordinator, Stewardship & Major Gifts - Advancement & Alumni - FT Support** - (28517) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine...


  • Etobicoke, Canada Catch the Fire Full time

    At Catch The Fire Toronto, we exist to continually encounter God’s presence, leading people in transformation so we can bring the Kingdom of God to our city and the world. This role is to personally model and champion the values of: **Presence** I am a pursuer of His presence and I value the anointing of the Holy Spirit. I positively contribute to an...

  • Lead Wedding Planner

    3 months ago


    Etobicoke, Canada Day of Wedding Coordinator Full time

    _Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about weddings and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand. If you are a...


  • Etobicoke, Canada Canadian Baptists of Ontario and Quebec Full time

    **About Canadian Baptists of Ontario and Quebec** Based in Etobicoke, Canadian Baptists of Ontario and Quebec (CBOQ) equips churches and their leaders as they engage in their mission from God in their community. Comprised of over 300 churches, CBOQ is training, equipping and caring for pastors. We recognize that mission is not just evangelism, but also...


  • Etobicoke, Canada Humber Full time

    **Student Scholarships Officer - Advancement & Alumni - Appendix D** - (29630) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means...


  • Etobicoke, Canada Humber Full time

    **Student Scholarships Officer, Advancement & Alumni - FT Support** - (27078) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means...

  • Program Coordinator

    7 months ago


    Etobicoke, Canada ESS Support Services Full time

    Position: Program Coordinator - Adult Day Services **Status**:Permanent Full Time **Working Hours**: 37.5 hrs/wk, Mon-Fri, 8:30 a.m. 4:30 p.m. may include evenings and weekends **Reporting to**:Adult Day Services Manager **Job Summary**:Participates in the development and delivery of individualized, Gentle Care based activities and support services for...


  • Etobicoke, Canada Youth Without Shelter Full time

    **Job Summary** Start date: September 2024 **Title**:Volunteer and Event Specialist **Reports To**:Director of Philanthropy **Contract Length and Job Type**:4-month contract with possibility of extension. 40 hours per week hybrid work model. Etobicoke, ON **Compensation**: Prorated for 4-month contract from $50,000 annual salary **Company...

  • Service Coordinator

    7 months ago


    Etobicoke, Canada Convenience Group Inc Full time

    **Scheduling Manager** The Service Coordinator (scheduling and warehouse) is responsible for coordinating and assisting in managing the schedules of our technicians, and other activities to ensure efficient and productive operations. In this role you will collaborate with various departments, communicate with clients, and create schedules that balance the...


  • Etobicoke, Canada Daily Bread Food Bank Full time

    Daily Bread Food Bank works towards long-term solutions to end hunger and poverty and runs innovative programs to support individuals living on low incomes and experiencing food insecurity. Daily Bread distributes fresh and shelf-stable food, and fresh-cooked meals to 132 member agencies and 209 food programs across Toronto. Daily Bread also publishes the...

  • HR Coordinator

    7 months ago


    Etobicoke, Canada Diamond Property Services Full time

    Diamond Property Services Inc. provides Concierge, Security, Maintenance and Janitorial services to condominiums in the Greater Toronto Area. Leveraging our years of experience in the industry, we have come up with an all-inclusive property maintenance solution that works for all communities. **HR Coordinator** As the HR Coordinator, you will play a...

  • Service Coordinator

    3 months ago


    Etobicoke, Canada Atlas-Apex Roofing Inc. Full time

    **Service Coordinator** **Atlas-Apex Roofing Inc. - Etobicoke, ON** **Job description** Atlas-Apex Roofing Inc.’s Toronto Service Department is seeking a highly motivated and driven individual to join its team. If you are looking for a career in an environment where opportunities for growth exist this is the job for you. **Service Coordinator Job...


  • Etobicoke, Canada CARGO CABBIE Inc. Full time

    This part-time position, spanning six months with up to 40 hours per week, demands a strong sense of responsibility, professionalism, and a proactive problem-solving approach. **Responsibilities**: - Handling incoming calls and inquiries from clients, providing information about services, addressing any concerns or questions. - Maintaining accurate records...


  • Etobicoke, Canada CARGO CABBIE Inc. Full time

    This part-time position, spanning six months with up to 40 hours per week, demands a strong sense of responsibility, professionalism, and a proactive problem-solving approach. **Responsibilities**: - Handling incoming calls and inquiries from clients, providing information about services, addressing any concerns or questions. - Maintaining accurate records...


  • Etobicoke, Canada CARGO CABBIE Inc. Full time

    This part-time position, spanning six months with up to 40 hours per week, demands a strong sense of responsibility, professionalism, and a proactive problem-solving approach. **Responsibilities**: - Handling incoming calls and inquiries from clients, providing information about services, addressing any concerns or questions. - Maintaining accurate records...


  • Etobicoke, Canada CARGO CABBIE Inc. Full time

    This part-time position, spanning six months with up to 40 hours per week, demands a strong sense of responsibility, professionalism, and a proactive problem-solving approach. **Responsibilities**: - Handling incoming calls and inquiries from clients, providing information about services, addressing any concerns or questions. - Maintaining accurate records...


  • Etobicoke, Canada Giancola Aluminum Contractors Full time

    **Rental/Service Equipment Coordinator** Permanent, Full Time Toronto, ON, CA **Position Summary** The Rental/Service Equipment Coordinator will effectively plan and manage the equipment operations to meet customer expectations. The Rental/Service Equipment Coordinator is accountable for many different aspects of the service operation including providing...

  • Repair Coordinator

    3 months ago


    Etobicoke, Canada Sulzer Rotating Equipment Services (Canada) Ltd. Full time

    Sulzer Rotating Equipment Services (Canada) Ltd., a division of Sulzer Ltd., is a global leader in pumping solutions for key markets like oil and gas, power, and water. Headquartered in Winterthur, Switzerland since 1834, Sulzer operates worldwide with over 180 production and service sites, including a strong presence in emerging markets. Sulzer provides...


  • Etobicoke, Canada Sai Dham Canada- an institution of love Full time

    **Quiénes somos** Sai Dham Canada - an institution of love es una empresa pequeña de Etobicoke, ON M9W 6N3. Nuestra empresa es profesional, ágil, servicial y nuestro objetivo es Sai Dham Food Bank was founded in 2012. It is an independent food bank in Ontario with a singular mission that no one goes to bed hungry. Key Points Non - profit organization....