Administrative Coordinator

4 weeks ago

Old Toronto, Canada RPMGlobal Full time

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Coordinator your responsibilities will include:

Project Coordination:
• Strong project coordination skills and a proven ability to help develop and execute project plans on time and on budget, including the participation in establishing a work plan, identifying priorities and milestones, and accurately reporting progress
• Understanding stakeholder requirements and expectations while ensuring appropriate timelines are set and met
• Responsible for meeting coordination, draft agenda, minutes, follow up for carry forward items, and related communications
• Preparation and maintenance of documentation, presentations and best practice guidelines
• Developing best practices and process improvements as the team continues to evolve
• Advanced working knowledge of Microsoft Applications Suite, specifically PowerPoint, Excel, Outlook, and Teams

Administration:
• Work alongside the Business Operations team to proactively support their day-to-day needs
• Act as a point of contact for the Business Operations’ Leaders (Real Estate, Administrative Services, Acquisitions & Integrations) to build relationships, trust, and accountability by proactively communicating and creating regular touchpoints
• Monitor the shared email boxes and calendar to ensure timely communications, responses and assignment of tasks
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets, and other correspondence using Microsoft Applications Suite
• Assist the team in a variety of weekly, monthly, and ad hoc tasks

Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Coordinator? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum of five years’ work experience in relevant responsibilities as Executive Assistant, Office Management, Project Administration roles, etc.
• Post-secondary education in Administration, Business, or other relevant field
• Experience with a professional services firm would be an asset
• Exceptional organizational skills, ability to synthesize data and to summarize it in meaningful ways
• Excellent interpersonal and communication skills
• Ability to build relationships with and influence individuals from all areas, role levels and functions in the firm
• Intellectual curiosity that drives you to look further, broader, deeper
• Thinks innovatively, exercises sound judgment, and demonstrates adaptability to interact with a diverse team of people and projects
• Capable of dealing with sensitive information in a confidential and professional manner

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more

Are you ready to Discover Your Purple?

#J-18808-Ljbffr

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