Administrative Assistant
1 week ago
Work Term: Temporary
- Work Language: English
- Hours: 20 hours per week
- Education: College/CEGEP
- Experience: Experience an asset
- Business administration and management, general
- Office management and supervision
- Project management
- General office occupations and clerical services
- or equivalent experience
**Work setting**:
- Associations and non profit organizations
- Religious organization
- Newsletter
- Office
**Tasks**:
- Record and prepare minutes of meetings, seminars and conferences
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
**Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- SharePoint
- Social Media
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
**Area of specialization**:
- Correspondence
- Media relations
**Security and safety**:
- Criminal record check
- Vulnerable sector check
**Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with mínimal supervision
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Dependability
- Quick learner
**Screening questions**:
- Do you have previous experience in this field of employment?
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