Administrative Assistant

7 days ago

Fredericton, Canada Day & Ross Full time

**At Day & Ross, you’ll go far.**
Day & Ross is one of Canada’s largest transportation companies, serving top brands across North America. We got our start hauling potatoes in 1950, and now we have a team of more than 8,000 employees, drivers and owner operators.

We believe our people are our greatest strength - and we treat them like family. For over a decade, we’ve been recognized as one of Canada’s Best Managed Companies, and we have been named a Top Company for Women to Work for in Transportation every year since 2018. Our industry recognition is a testament to the family values we share with our parent company, McCain Foods Limited.

**About the Role**

Administrative Assistant
Part-time, 12 Months Contract
Fredericton, NB

The Administrative Assistant provides high level and often confidential administrative support and assistance to the Associate Vice-President, Technology Delivery and CIO. Interacts professionally and helpfully with all members of the Senior Leadership Team, customers and employees.

**How You’ll Help**
- Preparing and/or polishing up presentations on behalf of the Associate Vice-President as required
- Distributing mail, ordering office supplies and posting notices for the location
- Receives visitors, answers telephone and supplies information for routine requests. Refers urgent matters to responsible personnel
- Manages building requirements such as coordinating cleaning, coffee and supplies
- Ensures a safe working environment by managing any issues with leadership and landlords as required
- Maintains calendar of functions for the Associate Vice-President. Prepares agendas, makes arrangements for various meetings and events, and makes necessary travel arrangements and reservations
- Coordinate, support and contribute to a variety of special projects assigned by the Associate Vice-President
- Prepares invoices for processing
- Track office assets including incoming and outgoing shipments/equipment
- Maintains databases and spreadsheets and tracking of complex activities
- Preparing expense claims as required by the Associate Vice-President.
- Absence and vacation reporting and reconciliation
- Organize departmental social events and activities
- Maintain an organized filing system of paper and electronic documents
- Analyzing reports, data, information, processes, etc. and contributing to improvements, as required.
- Performing other related duties, as required

**Education/Training**
- Post-secondary education, preferably in office or business administration; An equivalent combination of education and experience may also be considered.

**Experience**
- Minimum of 3-5 years’ experience in a senior administration role or equivalent.
- Experience in the transportation industry is an asset.

**Languages**
- English language skills required; Bilingualism - English and French is an asset

**Skills & Attributes**
- Advanced communication skills, both verbal and written
- Excellent computer skills - accuracy, MS products (Excel, Powerpoint, Word, MS teams), web based programs
- Experience in a project environment would be a strong asset
- Strong analytical skills with ability to present clear information to the the PM to aid in decision making and improvement initiatives.
- Superior interpersonal skills, with the ability to work with individuals of all levels in the organization, as well as customers and other external people of influence.
- Exceptional organizational and time management skills - understanding the needs of the Program Director and able to respond in a timely manner to meet requirements
- High degree of professionalism, tact and diplomacy; ability to interact and work with people from all levels within the organization as well as externally
- Results focused, with ability to work under pressure and to tight deadlines
- Ability to champion business needs in a collaborative manner with other members of the SLT and colleagues throughout Day & Ross
- Ability to maintain a high degree of confidentiality and use good judgement and discretion in order to provide the support required.
- Ability to prepare detailed and accurate presentations both numerical and text driven.
- Attention to detail

**Work Schedule**
- Normally 20 hours per week, Monday to Friday; may be required to work different or additional hours from time to time
- As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply._

**Job Type**: Part-time
Part-time hours: 20 per week

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Fredericton, NB E3B 3P7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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