Executive Assistant

2 weeks ago

Calgary, Canada Suncor Energy Full time

Joining Suncor means you will work for one of the best companies in Canada, providing tremendous future potential where talented people thrive and lead. As our business evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a diversity of skills and expertise.

Are you an experienced Executive Assistant seeking a new opportunity? Do you have great energy, perform well in stressful situations, and keep a positive attitude at work? If your answers is yes to both of these questions, we have an exciting position waiting for you In this role, you'll be reporting directly to the Chief Information Officer (CIO), where you'll be responsible for offering administrative, coordination, organizational, and information management support.

Minimum Requirements:

- 8 years of senior administrative or executive assistant experience, with familiarity handling schedules, large amounts of information and multiple, competing priorities in a fast-paced environment
- A High School Diploma or General Education Diploma (GED)
- Business Administration Certification or relevant higher-level education
- High proficiency in Microsoft Office; with emphasis on Teams, Excel, Outlook, Word and PowerPoint
- A high regard for collaboration, internal and external relationship building and strong communication skills, to work cross-functionally to carry out accountabilities, recommend solutions and implement continuous improvement opportunities
- Proactive and excellent time management skills, with the ability to retrieve information and make decisions quickly
- Ability to carefully handle sensitive matters or other information in a confidential nature; manage conflict and anticipate challenges
- A good understanding of administrative policies and procedures and general business operations
- Flexibility, given the dynamic nature of our work environment
- Excellent communication skills - both written and verbal

**Responsibilities**:

- Manage and monitor all correspondence coming into the VP’s office and act as the key liaison for the department with both internal and external stakeholders
- Using good judgement, provide information and direction on sensitive matters or other information in a confidential nature; manage conflict and anticipate challenges
- Oversee schedule including oversight of travel and logístical support
- Full coordination of all meetings, off-sites, town halls and other events as required (room booking, technical set-up, catering, confirming participants, pre-reads, etc...)
- Coordinate the preparation of agendas for leadership meetings, timely review, production and distribution of supporting documents/presentation materials and complete accurate record of proceedings and meeting minutes
- Prepares executive's expense reports ensuring accuracy and completeness per policies and guidelines

Location and other Key Details:

- You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 - 6th Ave S.W.
- Hours of work are a regular 40-hour work week, Monday to Friday
- Our business professional roles follow internal compensation guidelines, and the pay band will generally be based years of experience and scope of work

Why Suncor?

Suncor's operations include oil sands development, production and upgrading; offshore oil and gas; petroleum refining in Canada and the U.S.; and the company's Petro-Canada retail and wholesale distribution networks (including Canada's Electric Highway, a coast-to-coast network of fast-charging electric vehicle stations). Suncor is developing petroleum resources while advancing the transition to a low-emissions future through investment in power, renewable fuels and hydrogen.- With a strong strategy for growth and our long-standing approach to sustainability, operational excellence, capital discipline and technology and innovation, Suncor offers a solid foundation for you to continue building your career. We offer rewarding opportunities for you to learn, contribute and grow in a variety of career-building positions - all of which means tremendous potential for your future. We are focused on deepening our commitment to inclusion and diversity and creating a respectful workplace.

  • Assistant Management Trainee

    19 hours ago

    Calgary, Canada Executive Acquisitions Full time

    Executive Acquisitions has become a premier marketing and sales firm in the Calgary area, creating a culture predicated on success and being the best at what we do. With these high expectations comes a need for strong leadership and management, so we’re actively searching for an Assistant Management Trainee to assist our marketing and sales team. Our...

  • Assistant Management Trainee

    17 hours ago

    Calgary, Canada Executive Acquisitions Full time

    Executive Acquisitions has become a premier marketing and sales firm in the Calgary area, creating a culture predicated on success and being the best at what we do. With these high expectations comes a need for strong leadership and management, so we’re actively searching for an Assistant Management Trainee to assist our marketing and sales team. Our...

  • Assistant Management Trainee

    17 hours ago

    Calgary, Canada Executive Acquisitions Full time

    Executive Acquisitions has become a premier marketing and sales firm in the Calgary area, creating a culture predicated on success and being the best at what we do. With these high expectations comes a need for strong leadership and management, so we’re actively searching for an Assistant Management Trainee to assist our marketing and sales team. Our...

  • Executive Assistant

    5 days ago

    Calgary, Canada ROSC Solutions Group Full time

    **Executive Assistant** Bowline Health We are a fast-growing startup in the behavioural health industry, dedicated to providing innovative and accessible mental health solutions. Our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices. We are seeking a dynamic and proactive Executive...

  • Executive Assistant

    7 days ago

    Calgary, Canada De Havilland Aircraft of Canada Limited Full time

    The Organization De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications,...

  • Assistant Management Trainee

    Found in: Jooble CA O C2 - 21 hours ago

    Calgary, AB, Canada Executive Acquisitions Full time

    Executive Acquisitions has become a premier marketing and sales firm in the Calgary area, creating a culture predicated on success and being the best at what we do. With these high expectations comes a need for strong leadership and management, so we’re actively searching for an Assistant Management Trainee to assist our marketing and sales team. Our...

  • Executive Assistant

    1 day ago

    Calgary, Canada Foundations for the Future Charter Academy Full time

    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from...

  • Executive Admin/Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Calgary, Canada Eny Consulting Inc Full time

    Job Overview:We are seeking a highly organized and proactive Executive Admin/Assistant to support Eno Eka, the CEO of Eny Consulting Inc. and Founder of the Business Analysis School. This role will provide comprehensive administrative support, manage social media channels, and oversee email management, ensuring effective communication and smooth operations...

  • Executive Assistant

    17 hours ago

    Calgary, Canada Foundations for the Future Charter Academy Full time

    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from...

  • Executive Assistant

    Found in: Whatjobs CA C2 - 2 days ago

    Calgary, Canada Foundations for the Future Charter Academy Full time

    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from...

  • Executive Assistant

    Found in: Jobillico Premium CA C2 - 1 week ago

    Calgary, Canada ApplytoEducation Full time

    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from...

  • Executive Assistant

    6 days ago

    Calgary, Canada Versatile Rope Services Full time

    Must be local to Calgary. Versatile Rope Services is a company I founded in August 2023. I am currently a one man operation. It will specialize in two things, rope access and photography. Rope access is construction style maintenance on buildings (amongst other things) while hanging on a rope; I have been working full time in rope access for 10 years. the...

  • Executive Assistant

    Found in: beBee S CA - 3 weeks ago

    Calgary, Canada Golderado Contracting Corp Full time

    Executive AssistantAt Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously...

  • Executive Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Calgary, Canada Golderado Contracting Corp Full time

    Executive AssistantAt Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously...

  • Sales Associate

    Found in: beBee S CA - 1 week ago

    Calgary, Canada Executive Acquisitions Full time

    Executive Acquisitions is a Business Consulting firm in the Calgary area. The success of Executive Acquisitions comes from the client network we have. The client gives us perspective as we educate people about core community matters and empower them to prioritize these values. We have an aggressive development plan and are looking to find someone who would...

  • Sales Associate

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Executive Acquisitions Full time

    Executive Acquisitions is a Business Consulting firm in the Calgary area. The success of Executive Acquisitions comes from the client network we have. The client gives us perspective as we educate people about core community matters and empower them to prioritize these values. We have an aggressive development plan and are looking to find someone who would...

  • Executive Assistant Ii

    2 days ago

    Calgary, Canada TD Bank Full time

    413017BR Administrative / Clerical / Support Calgary, AB June 29, 2023 Company Overview Department Overview The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive assistants provide...

  • Executive Assistant

    3 days ago

    Calgary, Canada United Farmers of Alberta Co-operative Ltd. Full time

    **Position Summary**: Reporting to the department **_VP, _**the **Executive Assistant **is responsible for providing executive assistance to the VP or department head, and to provide confidential administrative support to all facets of the department. In addition, may provide administrative services to other members of the senior management team as...

  • Executive Assistant

    5 days ago

    Calgary, Canada Sole to soul footwear Full time

    **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of summary briefs and reports - Prepare agendas and make arrangements for committee, board and other meetings - Conduct research - Compile data and prepare...

  • Executive Assistant to VP, People and Culture

    Found in: beBee jobs CA - 2 weeks ago

    Calgary, Alberta, Canada SAIT Polytechnic Full time

    SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table....