Executive Assistant

2 weeks ago


Calgary, Canada United Farmers of Alberta Co-operative Ltd. Full time

**Position Summary**:
Reporting to the department **_VP, _**the **Executive Assistant **is responsible for providing executive assistance to the VP or department head, and to provide confidential administrative support to all facets of the department. In addition, may provide administrative services to other members of the senior management team as necessary. This position is a key role in representing the organization to external and internal business partners and embodies the core values of UFA Co-operative.

**Key Accountabilities**:

- Perform diversified and confidential administrative support in a well-organized and timely manner.
- Manage calendar for the VP, and for the management team (as requested), setting priorities, schedule appointments/meetings, travel arrangements, coordinating meetings and special events, anticipating issues and proactively initiating appropriate actions to ensure the most effective use of their time and also ensure deadlines are met.
- Perform general administrative duties such as day-to-day operations of the department, organizing and maintaining files and records, administering PO, invoices and expenses, monitoring office supplies, taking minutes and ensuring follow-up action items, etc.
- Assist in the preparation of reports, presentations, and materials pertaining to the department or cross functions
- Manage corporate credit card spending and generate/process monthly expense reports for VP and Directors
- Coordinate annual processes or special projects or events, i.e.: mange annual performance management program for the department, coordinate recruitments, update department policies and procedures, maintain historical records, database, and other information, etc.
- Recommend continuous improvements to streamline and simplify procedures in the department.

**Required Qualifications**:

- 2-year college diploma in Business with more than 5 years generalist experience in a business environment. Prior experience as EA preferred.
- Proven recognition of confidentiality essential.
- Professionalism in people engagement. Excellent customer relation skills.
- Excellent communication skills.
- Advanced experience in Microsoft Office Suite of products.
- Excellent administrative, time management and organizational skills.
- Basic accounting and corporate finance, budgeting knowledge.
- Ability to work independently, self-motivated.
- Demonstrated ability on problem analysis and problem solving.
- A positive attitude

**Salary range**: $65,000-$70,000

IND3

**Application Instructions**:


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