Executive Assistant

3 weeks ago

Calgary, Canada De Havilland Aircraft of Canada Limited Full time

The Organization

De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing and flight training. DHC currently has approximately 1,200 employees based in BC, AB and ON as well as in markets and distribution hubs world-wide. Our strong entrepreneurial spirit, together with a culture of empowerment, quality and innovation create opportunities to grow and succeed in an organization with a proud heritage and bright future.

Position Summary

The Executive Assistant is responsible for providing comprehensive administrative and operational support to the senior executive group of DHC. This position requires the ability to anticipate executive level needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

This position is on-site in Calgary, AB.

KEY RESPONSIBILITIES

Provide sophisticated calendar management for the DHC executive; prioritizing inquiries and requests while troubleshooting conflicts and making schedule recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the senior executive, arranging and handling logistics for executive and senior level meetings and events, including scheduling meetings; arranging catering; drafting agendas; developing, compiling, and distributing presentation materials; and recording meeting minutes.
Complete a broad variety of administrative tasks that facilitate the executive team’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with employees and 3rd parties; composing and preparing correspondence; maintaining contact lists; and coordinating travel arrangements.
Serve as point of contact for internal and external stakeholders on all matters pertaining to the senior executive, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response on various matters, exercising appropriate judgement.
Work closely with the executive to keep them informed of upcoming commitments and responsibilities, following up appropriately.
Act as a "barometer," having a sense for the issues taking place among varying stakeholders and keeping the executive updated.
Maintain open communications with the DHC executive team, including meeting regularly with their operations and technology leads; providing information and documents as needed.
Coordinate executive level meetings and retreats and assist with staff meetings and events as needed.
Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executives and employees, demonstrating the ability for leadership to maintain credibility, trust, and support.
Complete projects by assigning work to appropriate staff, including the senior management, on behalf of the executive.
Work with the senior executive to coordinate outreach activities; follow up on contacts made by the executive to cultivate ongoing relationships.
In coordination with human resources, evaluate and assist in developing office policies and procedures for improved workflow and anticipation of future growth.
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for efficient and effective operation of the organization.
Work with the IT department to manage information systems operations including hardware, software, desktop support, internal communications, and strategic systems development and planning for the executive.
Support any/all other projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS

Bachelor's degree or Diploma in Business Administration or the equivalent coursework and experience in a related specialized field is required.
10+ years as an executive assistant or related combination of experience and education.
Manufacturing, transportation, logistics or related industry experience coupled with solid business/operations acumen is a significant asset.
Self-starter with a bias towards action and a proven track record of successful execution.
Ability to assess the importance of tasks and decisions and set priorities, focusing time/energy on the most important issues/opportunities.
Strong ability to troubleshoot technical issues with computer, audio/visual equipment.
Knowledge of video conferencing tools (including Zoom, MS Teams).
Ability to build effective relationships with stakeholders.
Strong interpersonal, written, and verbal communications skills required with demonstrated ability to communicate and present at an executive lev

  • Executive Assistant

    2 days ago

    Calgary, Canada De Havilland Full time

    De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing,...

  • Executive Assistant

    3 days ago

    Calgary, Canada De Havilland Aircraft of Canada Limited Full time

    Executive Assistant Calgary, AB, Canada Req #762 Friday, May 17, 2024 De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering,...

  • Executive Assistant

    1 month ago

    Calgary, Canada Justin Havre & Associates Full time

    This is your lucky day if you’ve been thinking about joining the high-octane world of Calgary real estate. We’re opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at Justin Havre & Associates, the #1 RE/MAX team in Canada since 2018. If you want to work with top-performers in real estate, here’s...

  • Executive Assistant

    3 days ago

    Calgary, Canada Tornado Global Hydrovacs Ltd. Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    1 day ago

    Calgary, Alberta, Canada EightSix Network Inc Full time

    Executive Assistant to the President, Chairman & CEO Part Time / Full Time Executive Assistant to the President, Chairman & CEO Executive Assistant to the President, Chairman & CEO Confidential Company (name will be disclosed to selected candidates) Downtown Calgary Reporting to the General Manager, CEO Office, this strategic and senior-level Executive...

  • Executive Assistant

    1 day ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs) H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives! Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our...

  • Executive Assistant

    2 days ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs)H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives!Currently, we are in search of an experiencedExecutive Assistantto provide outstanding support to our President, our...

  • Executive Assistant

    18 hours ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs) H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives! Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our...

  • Executive Assistant

    2 days ago

    Calgary, Canada H&R Block Full time

    Position: Executive Assistant Location: Calgary, AB (hybrid work schedule – 3 days in the Calgary office – (Tuesday-Thursday). H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives! Currently, we are in search of an...

  • Executive Assistant

    1 day ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs)H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives!Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our President,...

  • Executive Assistant

    2 days ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs) H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives! Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our...

  • Executive Assistant

    1 day ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs)H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives!Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our President,...

  • Assistant- Executive

    5 days ago

    Calgary, Canada Western Coast Insurance Services Full time

    Truthfulness | Fairness | Value | Loyalty As one of Canada's largest insurance providers, Western has more than 220 locations across Canada. With over 2,100 team members, our actions are anchored in our Guiding Principles, Truthfulness, Fairness, Value, and Loyalty. We take care to deliver the right insurance solution every time so our customers can...

  • Executive Assistant

    6 days ago

    Calgary, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs) H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives! Currently, we are in search of an experienced Executiv

  • Executive Assistant to Cfo

    4 weeks ago

    Calgary, Canada Fueling Brains & FB Academies Full time

    **Overview**: The EA is responsible for providing comprehensive support to the CFO’s Office, and Leadership team and managing the organization’s office operations, including working in-person with the CFO, Strategic Advisors and Cabinet members across the geographies. This dynamic position requires the ability to anticipate needs, think critically, and...

  • Executive Assistant

    2 weeks ago

    Calgary, AB, Canada 10 Percent Recruiting Ltd Full time

    Position Title: Executive Assistant Location: On-Site - Calgary Type: Permanent All applicants must be legally entitled to work in Canada. Our client is seeking a strategic and forward thinking Executive Assistant to support the CEO of a publicly traded company. If you are can predict executive needs, have strong organizational skills, and are...

  • Executive Assistant

    1 day ago

    Calgary, AB, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs)H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives!Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our President,...

  • Executive Assistant

    2 days ago

    Calgary, AB, Canada H&R Block Canada Full time

    Executive Assistant Calgary, AB (Hybrid in-office, Tues, Wed, Thurs) H&R Block, the trailblazer in tax preparation, has been an unwavering support to millions of Canadians for over half a century. We truly make a difference in people’s lives! Currently, we are in search of an experienced Executive Assistant to provide outstanding support to our...

  • Executive Admin/Assistant

    4 weeks ago

    Calgary, Canada Eny Consulting Inc Full time

    Job Overview:We are seeking a highly organized and proactive Executive Admin/Assistant to support Eno Eka, the CEO of Eny Consulting Inc. and Founder of the Business Analysis School. This role will provide comprehensive administrative support, manage social media channels, and oversee email management, ensuring effective communication and smooth operations...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Foundations for the Future Charter Academy Full time

    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from...