Invoicing Coordinator

5 months ago

Mississauga, Canada Collette Full time

Collette is seeking an **Invoicing Coordinator** to join our Accounting Team in Mississauga. This is a hybrid role requiring 3 days in office.

**About Collette: Let Us Show You the World**

There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette’s passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company’s future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another - Collette is all about the people. So, what are you waiting for? _Your journey starts here._

**Job Summary**:

- The primary responsibility of the Invoicing Coordinator is group accounts, point of sale Australia.
- Timely verification of all tour and associated components, pricing and commission that match the Confirmation Letter (group agreement).
- Ensure all bookings comply with the terms of the Confirmation Letter; importantly the seat reduction date and allotment.
- Review that any bookings and individual travellers are eligible for any discounts applied.
- Review deposits and insurance amounts paid.
- Evaluate payments to confirm if payments coincide with products booked. E.g., insurance paid for but not added to bookings, etc.
- Perform specific NEO corrections to splits/shell, e.g., altering passenger assignments, removing EBB bars, etc.
- Perform corrections to Group quote to alter commission amounts, if applicable.
- Add notations for AE, AC, or the air department if changes are required in order to invoice.

**Job Functions**:
**Perform First Split audits on all Australia bookings. Task includes**:

- Review all notes in the group shell and Pivotal for anything that you may need to know: special instructions, is anything pending? etc.
- All transfers are correct (pre/post/extension/HTPU) - dates/cities/etc.; is a transfer charge is appearing for pre/post nights with less than10 passengers doing the pre or post?
- Make sure air schedules are correct (pre/post/extension) - dates/cities/etc.; any passengers flying from/to the same gateway on same dates are on the same air schedule if possible
- Air rates/commission correct as booked (especially for deviations/pre post nights/extensions
- check notes in the applicable splits)
- Make sure all passengers have either air bar or OWN air bar
- Make sure all items booked pull in on the invoice as they should and are assigned to each passenger correctly.
- Make sure payments are assigned correctly.
- If any presold option, extension, etc. are included in the group’s flyer rate, make sure that item is booked for all passenger & that it appears ‘above the line’ & is checked off as an included item in the group quote.
- Discounts/offers are booked for the correct passenger (e.g.: passengers have met the book by date for the EBB; no EBB booked on own air passenger)

**Perform 90 day audit on all Australia bookings. Tasks include**:

- Review booking is offering hometown. Review distance from airport if applicable. If not is HTPU credit given
- Confirm if agent is using as commission or offering to guests.
- Verify if booking is SPL and/or group exclusive, thresholds, minimum amount of passengers and if any changes or adjustments need to be made.
- Verify that airfare reflects all the components of the tour and the traveller’s intended duration and accounts for any flight restrictions.
- Enter notation to invoice for Final payment two weeks prior to due date. Notation added for AE if comps are to be added inquiring who is to receive.
- Verify commission amounts are correct
- Review booking for any waitlists. Enter notation to AE, if applicable.
- Confirm all passengers receiving ABBs qualify.
- Verify all deposits and insurance (if applicable) have been paid.
- Review itinerary for any discrepancies.
- Review all transfers (arrival, departure, sedan /hometown) and verify if booked for correct dates. Verify that transfers reflect any air deviations.
- Review insurance to determine if insurance is booked correctly.

**Knowledge and Skills**:

- Ability to plan, organize and prioritize work in a fast paced environment; must be able to multi-task efficiently and accurately; strong attention to detail.
- Bachelor’s Degree preferred
- One to three years’ experience
- Possess a proactive, positive, and professional approach and demeanor to their work with the ability to work well under pressure; Collaborates well with others and fosters a cooperative work environment.
- Demonstrates skill in custom

  • Invoice Coordinator

    5 months ago

    Mississauga, Canada Day & Ross Full time

    **You belong at Day & Ross.** Invoice Coordinator Full-time Mississauga, ON The Invoice Resolution Specialist receives, prioritizes, investigates and processes customer invoice disputes within established company guidelines. **How You'll Help**: - Assist Invoice Administrators with their functions when required - Analyze processes to improve...

  • Invoice Analyst

    1 month ago

    Mississauga, Ontario, Canada Bombarbier Full time

    About the RoleBombardier is seeking a highly skilled Invoice Analyst to join our team at the Opa Locka Service Center. As an Invoice Analyst, you will play a critical role in ensuring accurate and timely invoicing for our customers.Key ResponsibilitiesReview and analyze sales proposals to ensure accurate invoicingProcess complex work packages involving...

  • Invoice Analyst

    1 month ago

    Mississauga, Ontario, Canada Bombarbier Full time

    About the RoleBombardier is seeking a highly skilled Invoice Analyst to join our team at the Opa Locka Service Center. As an Invoice Analyst, you will play a critical role in ensuring accurate and timely invoicing for our customers.Key ResponsibilitiesReview and analyze sales proposals to ensure accurate invoicingProcess complex work packages involving...

  • Invoice Analyst

    3 weeks ago

    Mississauga, Ontario, Canada Bombarbier Full time

    About the RoleBombardier is seeking an experienced Invoice Analyst to join our team at the Opa Locka Service Center. As an Invoice Analyst, you will be responsible for reviewing and analyzing sales proposals, service orders, and invoices to ensure accurate billing to customers.Key ResponsibilitiesReview and analyze sales proposals to ensure commitments are...

  • Invoice Analyst

    4 months ago

    Mississauga, Canada Bombarbier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies.  Why join us? Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric...

  • Invoice Administrator

    5 months ago

    Mississauga, Canada Day & Ross Full time

    **You belong at Day & Ross.** Invoice Administrator Full-time Mississauga, ON The Invoice Administrator coordinates the distribution of different types of customer invoices in a timely and accurate fashion and within established guidelines. **How You’ll Help** - Release invoices from system within established guidelines - Perform mailroom duties - Track...

  • Aviation Invoicing Specialist

    3 weeks ago

    Mississauga, Ontario, Canada Bombarbier Full time

    About the RoleBombardier is seeking an experienced Invoice Analyst to join our team at the Opa Locka Service Center. As an Invoice Analyst, you will be responsible for reviewing and analyzing sales proposals, ensuring accurate billing to customers, and preparing fiscal summaries and reports.Key ResponsibilitiesReview and analyze sales proposals to ensure...

  • Invoicing/billing Clerk

    5 months ago

    Mississauga, Canada Applewood Air-Conditioning Limited Full time

    Applewood Air Conditioning is a family operated business since 1970. We are looking for an experienced Invoicing/Billing Clerk to join our team. Invoicing/Billing Clerk **Responsibilities**: - Perform accurate and timely billing of client accounts - Creating and sending Invoices - Communicating with other departments to ensure accuracy of Invoices and...

  • Invoice Processing Specialist

    5 months ago

    Mississauga, Canada Electronic Products Recycling Association (EPRA) Full time

    _**INVOICE PROCESSING SPECIALIST**_ - **Electronic Products Recycling Association (EPRA) - 5 minutes from Toronto Pearson Airport, Mississauga (Toronto, Ontario, Canada Area)**_ - **EPRA is the national, non-profit entity chartered with improving the efficiency and effectiveness of Canada’s industry-led and regulated electronics stewardship...

  • Group Invoicing

    5 months ago

    Mississauga, Canada COLLETTE TRAVEL SERVICE INC Full time

    Collette is seeking a **Group Invoicing and Quality Control Coordinator** to join our Accounting Team in Mississauga. This is a hybrid role requiring 3 days in office. **About Collette: Let Us Show You the World** There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of...

  • Group Invoicing

    5 months ago

    Mississauga, Canada Collette Full time

    Collette is seeking a **Group Invoicing and Quality Control Coordinator** to join our Accounting Team in Mississauga. This is a hybrid role requiring 3 days in office. **About Collette: Let Us Show You the World** There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of...

  • Purchasing and Invoicing Specialist

    5 months ago

    Mississauga, Canada Cielo IntExt Full time

    McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a...

  • Office Coordinator

    17 hours ago

    Mississauga, Ontario, Canada WHITE PEARL IMMIGRATION INC. Full time

    Job DescriptionWe are seeking an experienced Office Coordinator to join our team at WHITE PEARL IMMIGRATION INC. As an Office Coordinator, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.About the RoleThis is a permanent full-time position with 35 hours per week. The ideal...

  • Billing Coordinator

    2 weeks ago

    Mississauga, Canada Day & Ross Full time

    **You belong at Day & Ross.** Billing Coordinator 12-Month Contract Mississauga, ON The Billing Coordinator is an expert in all job functions of the Billing Department. The Coordinator will facilitate the work amongst Billing Administrators and provide specialized support to the team. The Billing Coordinator will be focused on increasing invoice quality by...

  • Billing Coordinator

    5 months ago

    Mississauga, Canada DB Schenker Full time

    At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual back-grounds, perspectives and skills. Together as one team, we are Here to...

  • Billing Coordinator

    5 months ago

    Mississauga, Canada DB SCHENKER Full time

    At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual back-grounds, perspectives and skills. Together as one team, we are Here to...

  • Billing Coordinator

    5 months ago

    Mississauga, Canada Chubb Fire & Security Canada Corporation Full time

    **The Chubb Fire & Security Difference...** Service Excellence Technology Leadership Focus on Quality National Coverage Single Point of Contact A Name You Can Trust Chubb Fire & Security provides an unparalleled portfolio of security and life safety solutions to Canadian institutions, businesses and residences. We deliver advanced solutions to many of...

  • Billing Coordinator

    5 months ago

    Mississauga, Canada Chubb Fire & Security Canada Corporation Full time

    **_The Chubb Fire & Security Difference..._** - Service Excellence_ - Technology Leadership_ - Focus on Quality_ - National Coverage_ - Single Point of Contact_ - A Name You Can Trust_ Chubb Fire & Security provides an unparalleled portfolio of security and life safety solutions to Canadian institutions, businesses and residences. We deliver advanced...

  • Accounts Payable Coordinator

    5 months ago

    Mississauga, Canada Wellnx Life Sciences Inc. No Sugar Company Full time

    Job Title: Accounts Payable Coordinator Department: Finance Manager: Director Finance **Responsibilities**: - Coordinate vendor invoice data entry process to ensure timely input of invoices into the General Ledger - Coordinate follow up on all vendor invoices out for approval - Working with Production, co-ordinate appropriate approvals for all vendor...

  • Sales Coordinator

    3 weeks ago

    Mississauga, Ontario, Canada Johnston Equipment Full time

    Sales Coordination RoleAt Johnston Equipment, we are seeking a highly organized and detail-oriented Sales Coordinator to join our team. As a Sales Coordinator, you will be responsible for managing sales orders, coordinating with sales representatives, and ensuring timely delivery of products to customers.Key Responsibilities:Enter, revise, and manage sales...