Billing Coordinator

6 months ago

Mississauga, Canada Chubb Fire & Security Canada Corporation Full time

**The Chubb Fire & Security Difference...**

Service Excellence

Technology Leadership

Focus on Quality

National Coverage

Single Point of Contact

A Name You Can Trust

Chubb Fire & Security provides an unparalleled portfolio of security and life safety solutions to Canadian institutions, businesses and residences. We deliver advanced solutions to many of the most demanding security and life safety requirements across the country. Our coast-to-coast coverage is provided through a team of experts sharing a common focus on service excellence. Our proven capabilities yield the ultimate in peace of mind to those that we serve.

**Role Summary**

Our Mississauga branch is looking for a Billing Coordinator. This position will be responsible for all coordination activities in the accounts payable/receivable function. Ensures timely invoicing for services to our customers as well as prompt payments of vendor invoices and maintains accurate records, control reports and coordinates collection activities such as sending follow-up inquiries, negotiating with past due accounts, and referring accounts to collection agencies.

**Key Job Responsibilities**
- Responsible for processing invoices for payment through the ERP system in accordance with company payment policies. Verifies that the payment is charged to the correct vendor and for the proper amount. Ensures that the quantity ordered/received is accurately recorded to the actual figures received.
- Possesses a sound knowledge of ERP systems to input and access information in handling incoming customer/vendor telephone inquiries to the A/P department. Provides helpful vendor service regarding A/P questions, issues and problems (e.g. payment dates, incorrect charges, etc.). Seeks advice and assistance from supervisor when needed. Responsible for ensuring that issues are properly resolved in a timely manner.
- Assists in maintaining an orderly filing system and contributes to maintaining the archives at period end.
- Review and process all invoice disputes & credit requests - Determine requirement & course of action.
- Complete the invoice reversals and re-submissions where applicable.
- Review all vendor/supplier invoices against the PO log and obtain clarification on discrepancies. Communicate with vendors/suppliers clearly and accurately where invoice corrections or cancellations are required.
- Process all vendor invoices as required using the proper GL Code from the database (following company policies and guidelines) & obtaining proper approval based on approval matrix.
- Log and file all invoices sent for processing for backup reasons.
- Revenue recognition testing and reporting support where required - Investigate contracts & files for accurate recording of revenue and cost accruals (Per company financial policies & procedures guidelines).
- Processing incoming cancellation requests.
- Adheres to all company rules and procedures regarding health and safety. Acts in a responsible and safe manner.

**Qualifications**
- Post Secondary Education in Accounting would be a definite asset.
- Minimum 3-5 years of experience either in an AP/AR or a related position in a computerized environment
- Experience working with JD Edwards or other ERP systems would be an asset

**More about the position**
- High proficiency in Excel
- Project Management experience would be a strong asset
- Bilingualism is an Asset
- Keen attention to detail and proven numerical accuracy and speed.
- Capability of detecting discrepancies in charges on vendors, suppliers, and /or customer invoices.
- Knowledge of Accounts Payable & Receivables principles and practices.
- Must be highly organized and efficient in order to meet strict deadlines.
- Strong communication and interpersonal skills, both written and verbal. Capable of providing customers with explanations to their concerns or needs that can be well understood and appreciated.
- Excellent customer service skills. Proven ability to be patient, listen well, assess situations, relate to customers, and respond knowledgeably under high-pressure telephone conversations. Retains professionalism at all times.

**Our offerings include**
- Competitive compensation and benefit package
- RRSP matching
- Employee Discounts
- Learning and Development opportunities
- Reward and Recognition Program
- A culture of performance & accountability
- A supportive and positive team environment

**Background Check Requirements**:

- Criminal Background Check
- Reference Check

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Accounts receivable/payable: 3 years (preferred)

Work Location: In person

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