Scheduler and HR Administrative Assistant

7 months ago

Burnaby, Canada Cheshire Homes Society of BC Full time

**Cheshire Homes Society of BC is looking for a Casual Scheduler and HR Administrative Assistant to provide coverage for vacation leave and sick calls.**

**Our Mission - **_To support persons with disabilities to achieve their optimal level of independence and enhance their quality of life through innovative services, education and community integration._

**Our Vision - **_Cheshire Homes Society of British Columbia will be a recognized leader and dependable brand in delivering best practices and achieving successful outcomes for individuals with disabilities, throughout the province._

**Our Values - **_Cheshire Homes Society of British Columbia values the clients that they serve, staff, volunteers and stakeholders through relationships that are of quality, meaning and purpose, promoting ability out of disability. _Our values are represented under four key words whereby we recognize that each individual has the right to **Acceptance, Empowerment**, **Independence** and **Opportunity**.

**Job Summary**:

- Under direct guidance from the Manager of Operations and Quality Assurance, develops and coordinates support service schedules by preparing and adjusting schedules in accordance with program operational requirements, service plans and applicable policies and collective agreements. Also, reporting to the Human Resources Generalist the HR admin assistant performs a variety of administrative support functions for the HR department such as word processing, data entry, composing correspondence, compiling departmental reports and documents. Perform other Human Resources support functions such as assisting with recruitment, orientations, and employee onboarding._

**Job Duties**:

- Prepares and adjusts schedules and allocates work assignments in accordance with client referrals, program operational requirements, service plans, and applicable policies and collective agreements.
- Schedules staff into assigned training and staff meetings.
- Receives and documents client referrals and obtains required client information. Operates and maintains a Client Services database.
- Communicates, updates, and informs clients regarding placement, including staff members’ names, times of service, and changes to schedules. Informs staff of placement and client information.
- Receives notification regarding absences such as vacation, sick leave, and leaves of absence, and assigns staff in accordance with applicable policies and collective agreements upon approval.
- Operates and maintains a Human Resources Information System including scheduling and payroll software. Monitors employee training requirements and conditions of employment.
- Monitors staffing levels and advises of shortages in order to maintain adequate staffing levels to meet client needs and operational requirements.
- Informs supervisors regarding difficulties encountered in the placement of staff.
- Receives client feedback, and inquiries and complaints, and responds as required.
- Completes and provides reports and documentation for Client Services and Human Resources.
- Answers the telephone and performs reception duties such as directing calls, receiving and relaying messages, receiving and directing visitors, and referring telephone inquiries to the appropriate person.
- Performs administrative support duties such as filing, photocopying, and data entry.
- Provides information to managers for performance appraisals of staff.
- Reviews and verifies staff timesheets.
- Sorts and distributes mail, completes forms for signature, and prepare items for shipping.
- Prepare job postings, print resumes for the HR Generalist to review, perform telephone interviews, reference checks, submit criminal record checks and gather and verify required document for new hires as assigned.
- Assists with staff intake by performing duties such as obtaining information, completing documentation required for new hires and liaising with information sources to obtain additional staff information. Schedules and confirms applicants and new hires for interviews, orientations and establishes and maintains recruitment records.
- Composes general correspondence such as appointment confirmations, benefits and MPP enrollment reminders and information request. Drafts correspondence for review and signature.
- Gathers and compiles information as required, such as staff, benefits, union, and recruitment information and statistics.
- Arranges interviews as directed, books meeting rooms, and types and circulates schedules.
- Prepares union dues and required documentation for payment. Performs administrative functions in relation to both benefit providers and MPP, enrols new staff members and removes terminated employees, prepares benefits & MPP payments for review and signature.
- Performs general staffing functions such as calling in relief staff from a pre-established list, and answers general inquiries by telephone and in person and redirects to appropriate departments.
- Performs other re

  • Temp HR Assistant

    6 months ago

    Burnaby, Canada DP World Full time

    The Human Resources Assistant is responsible for supporting the HR/People team in the administration of key HR programs at DP World Canada. **Key responsibilities** - Support onboarding of new hires and offboarding of leavers. - Support the recruitment of new hires by posting job ads, editing job descriptions, scheduling and conducting phone screenings,...

  • HR Administrator

    6 months ago

    Burnaby, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team! We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development! We invest our time in helping highly...

  • HR Administrator

    3 months ago

    Burnaby, Canada HUB International Full time

    **HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team!** We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development! We invest our time in helping highly...

  • Administrative Assistant, Human Resources

    6 months ago

    Burnaby, Canada Engineers and Geoscientists BC Full time

    **Engineers and Geoscientists British Columbia** is currently searching for an **Administrative Assistant, Human Resources** to join our team in Burnaby! The Administrative Assistant, Human Resources reports to the Director, Human Resources and Facilities and is responsible for providing general administrative support to the department, coordinating...

  • Payroll and HR Administrator

    2 months ago

    Burnaby, Canada Chalmers Foundation Full time

    *** Reporting to the CEO, the Payroll and HR Administrator is responsible for all aspects payroll and tax and benefit related questions and components of HR activities by providing information related to labour and employee relations. This role maintains strict confidentiality of all information and works collaboratively with other team members to...

  • Human Resources

    6 months ago

    Burnaby, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Human Resources

    6 months ago

    Burnaby, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • HR Administration

    7 months ago

    Burnaby, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team! We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development! We invest our time in helping highly...

  • HR Assistant

    6 months ago

    Burnaby, Canada Inland Truck & Equipment Full time

    **DRIVE YOUR CAREER WITH INLAND** Inland Truck & Equipment is an industry leader in the heavy-duty truck & sales, service and parts marketplace. As a rapidly growing company with over 1500 employees across 35 branches in North America, Inland offers exciting employment opportunities that can help you drive your future! This position is located at our...

  • HR Assistant

    3 months ago

    Burnaby, Canada Pacific Centre for Reproductive Medicine PCRM Full time

    **ABOUT YOU**: Pacific Fertility is hiring a **Full-time HR and Executive Assistant**. **WHAT YOU BRING TO THE TABLE**: - Bachelor’s degree in human resources, or related business field, or equivalent experience required. - Minimum one (1) year experience in Human Resources, Executive or Administrative role, required. - Experience in healthcare industry,...

  • HR Coordinator

    6 months ago

    Burnaby, Canada Ventana Construction Corporation Full time

    We have a lot to be proud of at Ventana Construction. As a full-service construction partner, our goal is to deliver the best building and the best service possible for our clients. Our tag line, “Relationships to build on” is a philosophy that we truly believe in, and we encourage our team to practice every day. Building and maintaining strong...

  • HR Coordinator

    4 months ago

    Burnaby, Canada HUB International Full time

    **Who We Are** We are **BC’s largest Insurance Broker **and looking for individuals to grow with us! We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong team environment. A career at HUB means your career opportunities are endless. From auto, personal or commercial lines,...

  • HR Coordinator

    6 months ago

    Burnaby, Canada UniUni (Uni Express Inc.) Full time

    **Who Are We?** UniUni is a Canadian courier for e-commerce and logistics companies that is full of energy and determination. Our team and technology elevates and streamlines fulfillment services in Canada to meet customers' demanding expectations. With tens of thousands of parcels fulfilled daily, we have established ourselves as a leader in the last mile...

  • HR Generalist

    6 months ago

    Burnaby, Canada METRO Testing + Engineering Full time

    **Who we are**: Metro Testing + Engineering (Metro) was established in 1987 in Metro Vancouver, BC to provide the materials testing of concrete, asphalt, and soils for the construction industry. Since then, we have grown to include a diverse scope of services that now includes specialty testing, materials engineering, geotechnical engineering, environmental...

  • Administrative Assistant

    2 months ago

    Burnaby, Canada SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...

  • Administrative Assistant

    6 months ago

    Burnaby, Canada SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...

  • HR and Office Coordinator

    7 months ago

    Burnaby, Canada Tantalus Full time

    **About Tantalus Systems (TSX: GRID)** Come join us if you’re interested in being part of an entrepreneurial team, solving complex technical problems and delivering innovative solutions that will directly impact the electrification of everything and the decarbonization of our society. We have operations throughout the United States and Canada with...

  • Part-time Human Resources Administrative Assistant

    4 months ago

    Burnaby, Canada METRO Testing + Engineering Full time

    Metro Testing + Engineering is looking for a Part-time Human Resources Administrative Assistant to join our busy HR department. This is a 12 months contract and the person will be working on site at our Burnaby office during our regular business hours. **The Opportunity** Reporting to the HR Generalist, the HR Assistant will assist with HR administration,...

  • Office Administrator/hr

    7 months ago

    Burnaby, Canada Bluvec Technologies Inc. Full time

    Burnaby-based, Bluvec Technologies Inc. is a dynamic tech company that is leading the C-UAS industry with a fresh approach to the market and exceptional solutions. With core designers from Microsoft, Viavi, and Fortinet, we focus on designing best-in-class Counter-drone technology - both hardware and software - to help our clients in the public and private...

  • HR Generalist

    4 months ago

    Burnaby, Canada Artron Bioresearch Inc. Full time

    Artron Bioresearch Inc. is one of the largest companies in the IVD high-tech industry in Canada, specializing in rapid diagnostics products. During the pandemic, we were a federally and provincially authorized manufacturer and supplier of rapid test products. With our Headquarter located in British Columbia, our operations span globally to meet various needs...