Scheduler and HR Administrative Assistant

3 months ago

Burnaby, Canada Cheshire Homes Society of BC Full time

**Cheshire Homes Society of BC is looking for a Casual Scheduler and HR Administrative Assistant to provide coverage for vacation leave and sick calls.**

**Our Mission - **_To support persons with disabilities to achieve their optimal level of independence and enhance their quality of life through innovative services, education and community integration._

**Our Vision - **_Cheshire Homes Society of British Columbia will be a recognized leader and dependable brand in delivering best practices and achieving successful outcomes for individuals with disabilities, throughout the province._

**Our Values - **_Cheshire Homes Society of British Columbia values the clients that they serve, staff, volunteers and stakeholders through relationships that are of quality, meaning and purpose, promoting ability out of disability. _Our values are represented under four key words whereby we recognize that each individual has the right to **Acceptance, Empowerment**, **Independence** and **Opportunity**.

**Job Summary**:

- Under direct guidance from the Manager of Operations and Quality Assurance, develops and coordinates support service schedules by preparing and adjusting schedules in accordance with program operational requirements, service plans and applicable policies and collective agreements. Also, reporting to the Human Resources Generalist the HR admin assistant performs a variety of administrative support functions for the HR department such as word processing, data entry, composing correspondence, compiling departmental reports and documents. Perform other Human Resources support functions such as assisting with recruitment, orientations, and employee onboarding._

**Job Duties**:

- Prepares and adjusts schedules and allocates work assignments in accordance with client referrals, program operational requirements, service plans, and applicable policies and collective agreements.
- Schedules staff into assigned training and staff meetings.
- Receives and documents client referrals and obtains required client information. Operates and maintains a Client Services database.
- Communicates, updates, and informs clients regarding placement, including staff members’ names, times of service, and changes to schedules. Informs staff of placement and client information.
- Receives notification regarding absences such as vacation, sick leave, and leaves of absence, and assigns staff in accordance with applicable policies and collective agreements upon approval.
- Operates and maintains a Human Resources Information System including scheduling and payroll software. Monitors employee training requirements and conditions of employment.
- Monitors staffing levels and advises of shortages in order to maintain adequate staffing levels to meet client needs and operational requirements.
- Informs supervisors regarding difficulties encountered in the placement of staff.
- Receives client feedback, and inquiries and complaints, and responds as required.
- Completes and provides reports and documentation for Client Services and Human Resources.
- Answers the telephone and performs reception duties such as directing calls, receiving and relaying messages, receiving and directing visitors, and referring telephone inquiries to the appropriate person.
- Performs administrative support duties such as filing, photocopying, and data entry.
- Provides information to managers for performance appraisals of staff.
- Reviews and verifies staff timesheets.
- Sorts and distributes mail, completes forms for signature, and prepare items for shipping.
- Prepare job postings, print resumes for the HR Generalist to review, perform telephone interviews, reference checks, submit criminal record checks and gather and verify required document for new hires as assigned.
- Assists with staff intake by performing duties such as obtaining information, completing documentation required for new hires and liaising with information sources to obtain additional staff information. Schedules and confirms applicants and new hires for interviews, orientations and establishes and maintains recruitment records.
- Composes general correspondence such as appointment confirmations, benefits and MPP enrollment reminders and information request. Drafts correspondence for review and signature.
- Gathers and compiles information as required, such as staff, benefits, union, and recruitment information and statistics.
- Arranges interviews as directed, books meeting rooms, and types and circulates schedules.
- Prepares union dues and required documentation for payment. Performs administrative functions in relation to both benefit providers and MPP, enrols new staff members and removes terminated employees, prepares benefits & MPP payments for review and signature.
- Performs general staffing functions such as calling in relief staff from a pre-established list, and answers general inquiries by telephone and in person and redirects to appropriate departments.
- Performs other re

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