HR and Office Coordinator

7 months ago

Burnaby, Canada Tantalus Full time

**About Tantalus Systems (TSX: GRID)**

Come join us if you’re interested in being part of an entrepreneurial team, solving complex technical problems and delivering innovative solutions that will directly impact the electrification of everything and the decarbonization of our society.

We have operations throughout the United States and Canada with offices in Burnaby (British Columbia, Canada), Raleigh (North Carolina, USA), Kanata (Ontario, Canada) and Norwalk (Connecticut, USA).

This position offers a competitive salary plus variable compensation based on performance targets and business objectives. Tantalus also offers generous benefits, including medical, dental and vision plans, healthcare and dependent care flexible spending accounts and paid time off.

**Location of Position**:
This position will be based in our Burnaby, BC office.

**The Opportunity**:
We are seeking a highly motivated and self-starting individual to join our team as an HR Coordinator & Office Manager. Reporting to the Vice President, People & Culture, this role is key within the HR team and will contribute significantly to the overall operational efficiency and employee experience..

**Responsibilities**:
Recruitment
- Assisting with recruitment, including posting job openings, resume first screening, and scheduling interviews.
- Maintaining the recruitment tracker for all positions.
- Assist with the co-op program, including posting jobs with universities and scheduling interviews.
- Maintain accurate and up-to-date records of recruitment activities.
- Assist with Udemy/License distribution, as needed

HR Coordination
- Coordinate Payroll changes/reports managed by HR
- Oversee Burnaby office event planning and coordination, including the logístical aspects of events, such as venue selection, catering, and coordinating with vendors
- Coordinate and plan Tantalus Inclusivity, Diversity and Equity (TIDE) Committee internal/external communications and events
- Provide administrative support to the HR team, including managing calendars, and scheduling meetings
- Assist with other HR-related tasks and projects as needed
- Assist with Udemy/License distribution, as needed
- Liase with benefit providers to assist with employee questions and adjustments
- Coordinate with hiring managers and IT to ensure all necessary equipment and supplies are ready for new hires on day one
- Ensure new hires have a clean and tidy workstation and include a name tag
- Proactively undertake ad hoc tasks from the VP of People & Culture, ensuring seamless integration with ongoing HR coordination responsibilities.

Office Manager
- Manage Burnaby office maintenance, including repairs, cleaning, and supplies, to ensure a clutter-free and hazard-free environment
- Ensure office facilities are well-maintained and comply with health and safety regulations
- Act as primary Health and Safety contact for Burnaby, BC, Canada office.
- Oversee office budget and expenses related to events, maintenance, and selection of healthy snacks
- Liaise with vendors and service providers for office-related needs
- Implement and maintain office policies and procedures
- Address employee queries and concerns regarding office facilities, events, and snack options.

Payroll
- Overseeing and managing the payroll process.
- Ensuring timely and accurate payroll processing.
- Handling payroll-related queries and issues.
- Developing and implementing payroll policies and procedures.
- Calculating wages, deductions, and overtime.
- Processing payroll taxes and statutory deductions.
- Generating payroll reports for management.
- Ensuring compliance with relevant laws and regulations.
- Managing payroll software and systems.

**Requirements**:

- Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent related experience is preferred
- Proven experience in HR, office management, or a related role.
- Good written, verbal and interpersonal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational and time management skills.
- Proficiency in MS Office and preference to proven experience working with HRIS/HCM software
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Ability to multitask and prioritize workload effectively.
- Experience with event planning and coordination is a plus**.

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