Administrative Supervisor 1

7 months ago

Vancouver, Canada PHSA Full time

**Administrative Supervisor 1**

Children's & Women's Health Center

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the designated leader, the Administrative Supervisor is responsible for a variety of administrative and operational functions, related to the daily operations of Child Health programs. The position supervises up to and including 20 designated staff, including scheduling, authorizing requests, providing functional/resource direction and guidance, and overall performance management. As a member of the Child Health Administrative team, and in collaboration with the leadership team, the position completes special projects related to business process redesign and overall continuous quality improvements across programs.

**What you’ll do**
- Provides daily supervision and functional guidance to delegated staff using effective management techniques (e.g., monitoring performance, coaching, and skill development) to support the achievement of required outcomes and ensure adherence to accreditation, regulatory, and safety standards. Investigates work and staff issues, conducts first-level performance management, escalating complex discipline issues as may be required.
- Acts as a resource across Programs by providing functional guidance regarding staffing, policies and procedures, business processes, and system navigation.
- Responsible for probationary and annual performance review process for designated staff by soliciting/ compiling feedback, and reviewing it with the employee. Appropriate and timely follow-up is conducted.
- Ensures that rotations for delegated areas are correct and appropriately coded. Authorizes and schedules relief staff as required to maintain staffing levels and minimize disruption.
- Participates in LEAN, business process re-design and other quality initiatives for the designated programs and facilitates implementation of approved modifications to ensure optimal use of organizational resources and safe delivery of patient care.
- Collaboratively supports planning for and integration of new medical staff into the programmatic structure. Performs timekeeping function, inclusive of hours submission and vacation bank management, for all physicians within designated portfolio(s).
- Assists in the compilation of annual and ad hoc capital budget requests. Orders any minor equipment as directed.
- Completes and submits e-forms related to postings, new hires, transfers, leaves and resignations.

**What you bring**

**Qualifications**:

- A level of education, training, and experience equivalent to grade 12 education or higher, and secretarial or business training, plus a minimum of five years related experience as an administrator, co-ordinator or supervisor.
- Proven leadership experience in a management role including successful management of staff in a unionized environment. Demonstrated capability of maintaining high level of effectiveness and performance under pressure.
- Excellent oral and written communication skills with the ability to communicate effectively and tactfully with individuals at all levels, both internal and external to PHSA, C&W and UBC. Ability to work independently, plan, organize, coordinate, prioritize and meet deadlines.
- Physical ability to perform the duties of the job.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support ou

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