Program Assistant, Family and Youth Justice Justice
4 weeks ago
**Date**: August 3, 2023
**Competition**:# 23-66A
**APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME REGULAR POSITION
**Position: Program Assistant, Family and Youth Justice (Position #1000211)**
**Division: Corrections & Court Services**
**Reporting To: Program Manager, Corrections & Court Services Division**
**Justice Institute of British Columbia**:
The Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training
to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when
health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture - supporting justice and public
safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security
and emergency management.
As a JIBC employee you’ll play a role in our educational programming, which also includes complementary and related
areas of study - from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence,
and tactical criminal analysis - as well as applied research in the justice and public safety fields. Join our team and help
us prepare JIBC graduates to contribute to safer communities and a more just society.
**Position Summary**:
The primary role of the Program Assistant is to provide a variety of office administrative, clerical and financial
support services for the delivery of courses within CCSD. The role primarily supports CCSD’s external contracts
and tuition-based courses through co-ordination with the Program Manager and other internal and external
stakeholders.
**Primary Responsibilities**:
- Liaising with internal and external contacts, including JIBC staff, contractors, faculty and Ministry staff with respect
to registering of students and the development and delivery of programs and courses;
- Setting up courses in Colleague and maintaining student records;
- Preparing course set up, including preparing and maintaining course materials for face to face and online delivery;
- Organizing the packing and shipping of materials to off-site locations;
- Drafting routine correspondence and reports;
- Performing a variety of duties related to scheduling of courses, including: course scheduling; course enrollment,
course evaluation, room booking and travel arrangements;
- Maintaining a variety of records, databases and files;
- Providing financial support such as coding of invoices;
- Providing back-up & support for other divisional program assistants.
- Performing other related duties, as required.
**Qualifications & Requirements**:
- Secondary school graduation plus three (3) years related office experience, or an acceptable equivalent
combination of education, training and experience;
- Proficiency in the operation of word processing, spreadsheet and database software (Microsoft Office) and
Internet Explorer;
- Knowledge of a student information system (i.e., Colleague), survey tools (i.e., Qualtrics), learning management
systems (i.e., Blackboard) and Adobe Software are an asset;
- Excellent interpersonal skills;
- Demonstrated ability to manage workflow and work well in a team environment;
- Proven ability to work effectively and independently;
- Well-developed verbal communication and writing skills;
- Ability to prioritize work meeting prescribed deadlines;
- Ability to process work with a high degree of accuracy and comprehend instructions;
- Strong attention to detail;
- Ability to liaise effectively with a wide variety of internal and external contacts;
- Ability to lift boxed course materials and equipment (up to 25lbs).
**We offer a total compensation package that includes Extended Health and Dental Benefits, and enrollment**
**in the Municipal Pension Plan after six months. In addition, we offer 15 vacation days annually (pro-rated**
**in first year), as well as generous other leave entitlements.
**Salary Range: $1,879.50 to $2,006.90 bi-weekly (BCGEU Position - Grid 9)**
**Position is currently eligible for Service Improvement Allocation of $41.65**
**Posting Date: August 3, 2023**
**Closing Date: August 11, 2023**
**Please submit a resume/CV, cover letter and copies of academic credentials, quoting Competition #23-66A**
**Justice Institute of British Columbia believes in creating accessible programming, workplaces and spaces that reflect**
**the community we serve. Our desire is to continue to build an inclusive culture that encourages, supports, and**
**celebrates the diverse voices of our employees and students and where everyone feels empowered to share their**
**experiences and ideas.**
**B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability,**
**political belief, religion, marital or family status, age, and/or a person of Indigenous ancestry.
**Please submit a resume/CV, cover letter and copies of academi
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