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Program Assistant, Family and Youth Justice Justice
3 months ago
Date:
August 3, 2023
Competition:
# 23-66A
**APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME REGULAR POSITION
Position:
Program Assistant, Family and Youth Justice (Position #
Division:
Corrections & Court Services
Reporting To:
Program Manager, Corrections & Court Services Division
Justice Institute of British Columbia:
The Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training
to those who'll be there to support British Columbians and others around the world, when a life is at stake or when
health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture - supporting justice and public
safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security
and emergency management.
As a JIBC employee you'll play a role in our educational programming, which also includes complementary and related
areas of study - from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence,
and tactical criminal analysis - as well as applied research in the justice and public safety fields. Join our team and help
us prepare JIBC graduates to contribute to safer communities and a more just society.
Position Summary:
The primary role of the Program Assistant is to provide a variety of office administrative, clerical and financial
support services for the delivery of courses within CCSD. The role primarily supports CCSD's external contracts
and tuition-based courses through co-ordination with the Program Manager and other internal and external
stakeholders.
Primary Responsibilities:
- Liaising with internal and external contacts, including JIBC staff, contractors, faculty and Ministry staff with respect
- Setting up courses in Colleague and maintaining student records;
- Preparing course set up, including preparing and maintaining course materials for face to face and online delivery;
- Organizing the packing and shipping of materials to offsite locations;
- Drafting routine correspondence and reports;
- Performing a variety of duties related to scheduling of courses, including: course scheduling; course enrollment,
- Maintaining a variety of records, databases and files;
- Providing financial support such as coding of invoices;
- Providing backup & support for other divisional program assistants.
- Performing other related duties, as required.
Qualifications & Requirements:
- Secondary school graduation plus three (3) years related office experience, or an acceptable equivalent
- Proficiency in the operation of word processing, spreadsheet and database software (Microsoft Office) and
- Knowledge of a student information system (i.e., Colleague), survey tools (i.e., Qualtrics), learning management
- Excellent interpersonal skills;
- Demonstrated ability to manage workflow and work well in a team environment;
- Proven ability to work effectively and independently;
- Welldeveloped verbal communication and writing skills;
- Ability to prioritize work meeting prescribed deadlines;
- Ability to process work with a high degree of accuracy and comprehend instructions;
- Strong attention to detail;
- Ability to liaise effectively with a wide variety of internal and external contacts;
- Ability to lift boxed course materials and equipment (up to 25lbs).
We offer a total compensation package that includes Extended Health and Dental Benefits, and enrollment
in the Municipal Pension Plan after six months. In addition, we offer 15 vacation days annually (pro-rated
**in first year), as well as generous other leave entitlements.
Salary Range:
$1,879.50 to $2,006.90 bi-weekly (BCGEU Position - Grid 9)
Position is currently eligible for Service Improvement Allocation of $41.65
Posting Date:
August 3, 2023
Closing Date:
August 11, 2023
Please submit a resume/CV, cover letter and copies of academic credentials, quoting Competition #23-66A
Justice Institute of British Columbia believes in creating accessible programming, workplaces and spaces that reflect
the community we serve. Our desire is to continue to build an inclusive culture that encourages, supports, and
celebrates the diverse voices of our employees and students and where everyone feels empowered to share their
experiences and ideas.
B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability,
**political belief, religion, marital or family status, age, and/or a person of Indigenous ancestry.
**Please submit a resume/CV, cover letter and copies of academi
