Team Administrator, Wfc2 Operations

6 months ago

Vancouver, Canada Vancouver Whitecaps FC Full time

**Position: Team Administrator, WFC2 Operations & Administration**

**Location: National Soccer Development Centre (3065 Wesbrook Mall, Vancouver BC)**

**Terms: Full-time, Permanent**

**Reports to: Manager, Team Operations & Administration**

Vancouver Whitecaps FC is looking for a new team member to join our Whitecaps FC2 team in the position of **Team Administrator, WFC2 Operations & Administration**.**

The Team Administrator, WFC2 Operations & Administration will be responsible for the provision of effective, timely operational and administrative leadership of the daily operations for the WFC2 MLS Next Pro Team, while supporting and upholding the overall club culture and objectives.

**Specific Job Duties include, but are not limited to**:
Team Travel
- Coordinate all team travel and away match requirements including flights, hotel, ground transportation, meals, airport parking, per-diem, MD-1 training and ticket requests
- Provide staff and players with all relevant travel information prior to departure and during travel
- Travel with WFC2 team for all away matches as required and act as primary contact on the ground for airline, hotel, bus company and home team
- Collect and process all invoices from key travel stakeholders including airlines, hotels, ground transportation companies

Match Day Requirements
- Ensure that all match day league standards and requirements are executed
- Coordinate game day logistics with the events team and designated team staff including parking, tickets, etc
- Work with Head Coach to complete and submit match day roster via DMR platform
- Direct contact for all away team requests including MD-1 training, tickets, accreditations, etc.
- Prepare visiting team packages

Player Housing
- Work with Manager, Team Operations & Administration to source and manage the housing inventory for WFC2 players
- Serve as a liaison between the players and property management/landlord
- Work with players and property management/landlord to ensure the following are managed:

- Move in/out coordination
- Lease, deposit and rent is appropriately invoiced and reconciled

Team Communications
- Construct and communicate daily and weekly team schedules and travel itineraries to staff, players and UBC facility staff
- Coordinate and communicate all player movement for training and match days across Academy, WFC2 & 1st Team
- Ensure pre/post training meals are scheduled and organized

Player Onboarding
- Lead the immigration process for obtaining player visas, work permits, eTA’s, ESTA’s, etc and work as primary liaison for correspondences with Lawyers and Player
- Act as primary contact and assist in all player relocation items including flights, accommodation, vehicle, logistics, expenses
- Coordinate and process confidential personnel information with HR department including SIN, banking, etc.
- Assist player in completing mandatory league compliance training and Safe Sport courses

Player Registration
- Assist with the registration process for all players and team staff on an annual ongoing basis via MLSNP registration portal and Canada Connect

Player Care & Services
- Provide support and care for players upon arrival into market and as needed
- Coordinate appropriate arrangements for any trialists
- Flights, accommodation, transportation, per diem, itinerary/welcome package
- Act as a point of contact for all player needs and requests
- Coordinate and process all reimbursements/expense claims on behalf of players
- Coordinate and process all insurance claims on behalf of players
- Act as player liaison for appearances and community initiatives where necessary
- Administrative tasks such as:

- Collecting and organizing player information
- Financial reporting, bookkeeping, record keeping

**Qualifications/Experience**:

- Minimum two (2) years in a similar role, in an fast-paced, dynamic environment
- Post-secondary degree in Business Administration or Sport Management is preferred
- Proven organizational skills, with highly accurate attention to detail
- Strong initiative, with demonstrated problem-solving and sound decision-making skills
- Outstanding communication and people skills, with the ability to interface effectively with all business functions throughout the Club
- Exceptional verbal/written communication and presentation skills
- Effective listener, with the ability to build strong internal and external relationships at all levels
- Demonstrated experience in generating written reports.
- High degree of personal integrity, with the ability to practice a high level of confidentiality and discretion
- Ability to be highly effective working independently as well as collaboratively within a strong team environment
- Ability to manage and appropriately prioritize a large workload effectively and efficiently
- Flexibility to adapt to frequently changing, fast-paced work environments while managing shifting deadlines, and changing initiatives
- Must have a clean and valid drivers l

  • Team Administrator, Wfc2 Operations

    6 months ago

    Vancouver, Canada Vancouver Whitecaps FC Full time

    Salary: $50,000-$65,000 **Position: Team Administrator, WFC2 Operations & Administration** **Location: National Soccer Development Centre (3065 Wesbrook Mall, Vancouver BC)** **Terms: Full-time, Permanent** **Reports to: Manager, Team Operations & Administration** Vancouver Whitecaps FC is looking for a new team member to join our Whitecaps FC2 team in...

  • Wfc2 Team Administrator

    1 month ago

    Vancouver, Canada Vancouver Whitecaps FC Full time

    Vancouver Whitecaps FC is looking for a new team member to join our Whitecaps FC2 team in the position of Team Administrator, WFC2 Operations & Administration. The Team Administrator, WFC2 Operations & Administration will be responsible for the provision of effective, timely operational and administrative leadership of the daily operations for the WFC2 MLS...

  • Canadian Payments Administrator

    6 months ago

    Vancouver, Canada Push Operations Full time

    Find a job that you love. We're a team of fun and driven individuals disrupting the environment of employee management. We help entrepreneurs streamline their operations by automating management tasks, allowing them to do more of what they love. **_*Please note that this position is a Hybrid full time and based at our office in Downtown Vancouver. Office...

  • Administrative Assistant

    6 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...

  • People & Culture Coordinator

    1 month ago

    Vancouver, Canada Push Operations Full time

    *Please note that this position is a Hybrid full time and based at our office in Downtown Vancouver. Office hours will be Monday to Friday from 9:00am to 5:30pm*_ **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by simplifying HR, payroll, time tracking, and scheduling. Our purpose is to help our customers...

  • Sales Development Representative

    6 months ago

    Vancouver, Canada Push Operations Full time

    Find a job that you love. We're a team of fun and driven individuals disrupting the environment of employee management. We help entrepreneurs streamline their operations by automating management tasks, allowing them to do more of what they love. **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by...

  • Us Tax Filing Administrator

    7 months ago

    Vancouver, Canada Push Operations Full time

    **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by simplifying HR, payroll, time tracking, and scheduling. Our purpose is to help our customers free up their time by making people management ridiculously easy, so they can focus on their passion. Our customer base includes some of the biggest brands, such...

  • Administrative Team Leader

    4 weeks ago

    Vancouver, British Columbia, Canada Tio Renovations and Landscaping Ltd. Full time

    About the RoleWe are seeking a highly skilled Administrative Officer to join our team at Tio Renovations and Landscaping Ltd. As an Administrative Officer, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office staff, including data...

  • Administrative Team Leader for Office Operations

    4 days ago

    Vancouver, British Columbia, Canada Pacific Aerobarrier Systems Inc Full time

    Overview">Pacific Aerobarrier Systems Inc is seeking a highly organized and detail-oriented Administrative Team Leader to oversee the daily operations of our office.">About the Role">The successful candidate will be responsible for ensuring that all administrative procedures are followed, deadlines are met, and work priorities are established. This includes...

  • IT Support Specialist

    6 months ago

    Vancouver, Canada Push Operations Full time

    **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by simplifying HR, payroll, time tracking, and scheduling. Our purpose is to help our customers free up their time by making people management ridiculously easy, so they can focus on their passion. Our customer base includes some of the biggest brands, such...

  • IT Support Specialist

    6 months ago

    Vancouver, Canada Push Operations Full time

    *Please note that this position is a Hybrid full time and based at our office in Downtown Vancouver. Office hours will be Monday to Friday from 9:00am to 5:30pm*_ **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by simplifying HR, payroll, time tracking, and scheduling. Our purpose is to help our customers...

  • Administrative Team Lead

    4 weeks ago

    Vancouver, British Columbia, Canada Aras HVAC Full time

    Job Title: Administrative Team LeadWe are seeking an experienced and skilled Administrative Team Lead to join our team at Aras HVAC.About the JobThis role is responsible for providing administrative support to our office, ensuring smooth day-to-day operations, and implementing new procedures as needed.Key ResponsibilitiesImplementing new administrative...

  • Operations Administrator

    6 months ago

    Vancouver, Canada Growing City Full time

    **Full-time Operations Administrator** - Are you passionate about making an impact on our local community and environment? - Are you a team-oriented, customer-service focused, solutions-minded person? - Can you help us deliver service-excellence to our fantastic client base and support our driver team? - Are you the most organized person you know? - If that...

  • Administrative Team Lead

    4 weeks ago

    Vancouver, British Columbia, Canada Revere Physiotherapy Full time

    Job OverviewWe are seeking an experienced Administrative Team Lead to join our team at Revere Physiotherapy. In this role, you will be responsible for overseeing the day-to-day administrative operations of our office, ensuring seamless support to our staff and patients.About the RoleThis is a permanent position with an estimated salary range of $50,000 -...

  • Operations Administrator

    6 months ago

    Vancouver, Canada Van-Whole Produce Full time

    **Job description** Since opening in 1984, Van-Whole Produce has remained the leading experts in produce trading by providing high-quality and fresh produce to its clients. With our continuous expansion of client networks, we now provide fresh produce to more than 1,300 produce markets across Canada. To this day, we are still committed to provide...

  • Administrative Operations Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada The Artona Group Inc. Full time

    The Artona Group Inc. is seeking an experienced Administrative Operations Specialist to join our team.Job DescriptionWe are looking for a highly organized and detail-oriented individual to provide administrative support to our operations team.As an Administrative Operations Specialist, you will be responsible for implementing new administrative procedures,...

  • Operations and Administrative Assistant

    3 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 2 (Gr3) Job Title Operations and Administrative Assistant Department Administration | Faculty of Pharmaceutical Sciences Compensation Range $4,208.00 - $4,316.00 CAD Monthly Posting End Date September 20, 2024 Note: Applications will be accepted until...

  • Operations Administrator

    6 months ago

    Vancouver, Canada Clearway Full time

    At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s...

  • Administrative Operations Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada The Artona Group Inc. Full time

    Job Title:Administrative Operations SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team at The Artona Group Inc. This role will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and ensuring that all tasks are completed...

  • Security Operations Administrator

    6 months ago

    Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security Inc. is hiring a **Security Operations Administrator** to join our **Vancouver, BC** headquarters team. We’re all young professionals and are looking for an energetic, motivated, forward-thinking, and driven Security Operations Administrator who will be very involved in making our company processes and procedures more streamlined and...