Wfc2 Team Administrator

1 month ago

Vancouver, Canada Vancouver Whitecaps FC Full time

Vancouver Whitecaps FC is looking for a new team member to join our Whitecaps FC2 team in the position of Team Administrator, WFC2 Operations & Administration.

The Team Administrator, WFC2 Operations & Administration will be responsible for the provision of effective, timely operational and administrative leadership of the daily operations for the WFC2 MLS Next Pro Team, while supporting and upholding the overall club culture and objectives.

Specific Job Duties include, but are not limited to:
**Team Travel**
- Coordinate all team travel and away match requirements including flights, hotel, ground transportation, meals, airport parking, per-diem, MD-1 training and ticket requests
- Provide staff and players with all relevant travel information prior to departure and during travel
- Twith WFC2 team for all away matches as required and act as primary contact on the ground for airline, hotel, bus company and home team
- Collect and process all invoices from key travel stakeholders including airlines, hotels, ground transportation companies

**Match Day Requirements**
- Ensure that all match day league standards and requirements are executed
- Coordinate game day logistics with the events team and designated team staff including parking, tickets, etc
- Work with Head Coach to complete and submit match day roster via DMR platform
- Direct contact for all away team requests including MD-1 training, tickets, accreditations, etc.
- Prepare visiting team packages

**Player Housing**
- Work with Manager, Team Operations & Administration to source and manage the housing inventory for WFC2 players
- Serve as a liaison between the players and property management/landlord
- Work with players and property management/landlord to ensure the following are managed:

- Move in/out coordination
- Lease, deposit and rent is appropriately invoiced and reconciled

**Team Communications**
- Construct and communicate daily and weekly team schedules and travel itineraries to staff, players and UBC facility staff
- Coordinate and communicate all player movement for training and match days across Academy, WFC2 & 1st Team
- Ensure pre/post training meals are scheduled and organized

**Player Onboarding**
- Lead the immigration process for obtaining player visas, work permits, eTA’s, ESTA’s, etc and work as primary liaison for correspondences with Lawyers and Player
- Act as primary contact and assist in all player relocation items including flights, accommodation, vehicle, logistics, expenses
- Coordinate and process confidential personnel information with HR department including SIN, banking, etc.
- Assist player in completing mandatory league compliance training and Safe Sport courses

**Player Registration**
- Lead the registration process for all players and team staff on an annual ongoing basis via MLSNP registration portal and Canada Connect

**Player Care & Services**
- Provide support and care for players upon arrival into market and as needed
- Coordinate appropriate arrangements for any trialists
- Flights, accommodation, transportation, per diem, itinerary/welcome package
- Act as a point of contact for all player needs and requests
- Coordinate and process all reimbursements/expense claims on behalf of players
- Coordinate and process all insurance claims on behalf of players
- Act as player liaison for appearances and community initiatives where necessary
- Administrative tasks such as:

- Collecting and organizing player information
- Financial reporting, bookkeeping, record keeping

**Qualifications/Experience**:

- Minimum two (2) years in a similar role, in an fast-paced, dynamic environment
- Post-secondary degree in Business Administration or Sport Management is preferred
- Proven organizational skills, with highly accurate attention to detail
- Strong initiative, with demonstrated problem-solving and sound decision-making skills
- Outstanding communication and people skills, with the ability to interface effectively with all business functions throughout the Club
- Exceptional verbal/written communication and presentation skills
- Effective listener, with the ability to build strong internal and external relationships at all levels
- Demonstrated experience in generating written reports.
- High degree of personal integrity, with the ability to practice a high level of confidentiality and discretion
- Ability to be highly effective working independently as well as collaboratively within a strong team environment
- Ability to manage and appropriately prioritize a large workload effectively and efficiently
- Flexibility to adapt to frequently changing, fast-paced work environments while managing shifting deadlines, and changing initiatives
- Must have a clean and valid drivers license
- Must successfully complete MLS Safe Sport training
- Must possess a passport and be able to freely travel internationally
- Availability to work match days and other special events

The Club

Vancouver Whitecaps FC is the longest-r

  • Team Administrator, Wfc2 Operations

    6 months ago

    Vancouver, Canada Vancouver Whitecaps FC Full time

    **Position: Team Administrator, WFC2 Operations & Administration** **Location: National Soccer Development Centre (3065 Wesbrook Mall, Vancouver BC)** **Terms: Full-time, Permanent** **Reports to: Manager, Team Operations & Administration** Vancouver Whitecaps FC is looking for a new team member to join our Whitecaps FC2 team in the position of **Team...

  • Team Administrator, Wfc2 Operations

    6 months ago

    Vancouver, Canada Vancouver Whitecaps FC Full time

    Salary: $50,000-$65,000 **Position: Team Administrator, WFC2 Operations & Administration** **Location: National Soccer Development Centre (3065 Wesbrook Mall, Vancouver BC)** **Terms: Full-time, Permanent** **Reports to: Manager, Team Operations & Administration** Vancouver Whitecaps FC is looking for a new team member to join our Whitecaps FC2 team in...

  • Administrative Assistant

    6 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...

  • Administrative Team Leader

    4 weeks ago

    Vancouver, British Columbia, Canada Tio Renovations and Landscaping Ltd. Full time

    About the RoleWe are seeking a highly skilled Administrative Officer to join our team at Tio Renovations and Landscaping Ltd. As an Administrative Officer, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our office staff, including data...

  • Administrative Team Lead

    4 weeks ago

    Vancouver, British Columbia, Canada Revere Physiotherapy Full time

    Job OverviewWe are seeking an experienced Administrative Team Lead to join our team at Revere Physiotherapy. In this role, you will be responsible for overseeing the day-to-day administrative operations of our office, ensuring seamless support to our staff and patients.About the RoleThis is a permanent position with an estimated salary range of $50,000 -...

  • Administrative Team Lead

    4 weeks ago

    Vancouver, British Columbia, Canada Aras HVAC Full time

    Job Title: Administrative Team LeadWe are seeking an experienced and skilled Administrative Team Lead to join our team at Aras HVAC.About the JobThis role is responsible for providing administrative support to our office, ensuring smooth day-to-day operations, and implementing new procedures as needed.Key ResponsibilitiesImplementing new administrative...

  • Gift & Estate Planning Assistant

    6 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire a **Gift & Estate Planning Assistant** to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** Gift & Estate Planning helps shape the future of health care in British Columbia by...

  • Administrative Team Lead

    3 weeks ago

    Vancouver, British Columbia, Canada Tio Renovations and Landscaping Ltd. Full time

    Tio Renovations and Landscaping Ltd. is seeking an Administrative Team Lead to join our team.Salary: $60,000 - $80,000 per yearJob Description:We are looking for a highly organized and detail-oriented individual to oversee the day-to-day operations of our office. The successful candidate will be responsible for reviewing and evaluating new administrative...

  • Administrative Team Lead Position

    4 weeks ago

    Vancouver, British Columbia, Canada Amex Fraseridge Realty Ltd Full time

    We are seeking a highly organized and experienced Administrative Team Lead to join our team at Amex Fraseridge Realty Ltd. This is a permanent position with a competitive salary of $55,000 - $65,000 per year, depending on experience.Job DescriptionThe Administrative Team Lead will be responsible for reviewing and evaluating new administrative procedures,...

  • Administrative Management Team Lead

    1 month ago

    Vancouver, Canada Kílala Lelum Full time

    p>We are seeking a committed, compassionate, trauma-informed professional to join our team as HR & Administrative Lead. The ability to work collaboratively, multi-task, and be proactive and adaptable is a must as leader of our HR/Administrative team. You will have excellent interpersonal skills, the ability to listen actively and support problem-solving, and...

  • Administrative Supervisor

    4 weeks ago

    Vancouver, British Columbia, Canada Trumps Fine Food Merchants & Wholesalers Full time

    We are seeking an experienced Administrative Supervisor to join our team at Trumps Fine Food Merchants & Wholesalers. This is a full-time position that offers a competitive salary and benefits package.About the RoleIn this role, you will be responsible for leading a team of administrative clerks, ensuring the smooth operation of equipment, and preparing...

  • Team Lead, Administration

    7 months ago

    Vancouver, Canada Global Relay Full time

    **Who we are**: For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their...

  • Systems Administration Team Lead

    4 weeks ago

    Vancouver, British Columbia, Canada PHSA Full time

    OverviewThe Provincial Health Services Authority (PHSA) is seeking a highly skilled Systems Administration Team Lead to join our team. Salary: $115,000 - $140,000 per year Job Description:As a Systems Administration Team Lead at PHSA, you will be responsible for providing leadership and direction to a team in a distributed and centralized computing...

  • Manager, Strategic Partnerships

    6 months ago

    Vancouver, Canada The Tandem Team Full time

    **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research...

  • Administrative Team Lead

    2 weeks ago

    Vancouver, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a detail-oriented and proactive Administrative Team Lead to join our team in Vancouver, Canada. This role will involve overseeing the daily operations of our office, ensuring efficiency and productivity.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and...

  • Videographer

    6 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire a **Videographer** to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** The Marketing & Brand Engagement (MBE) department positions VGH & UBC Hospital Foundation as the leading charity...

  • Manager, Strategic Partnerships

    2 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire a Strategic Partnerships Manager. Please view the job description from VGH & UBC Hospital Foundation below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult...

  • Administrative Team Leader for Office Operations

    5 days ago

    Vancouver, British Columbia, Canada Pacific Aerobarrier Systems Inc Full time

    Overview">Pacific Aerobarrier Systems Inc is seeking a highly organized and detail-oriented Administrative Team Leader to oversee the daily operations of our office.">About the Role">The successful candidate will be responsible for ensuring that all administrative procedures are followed, deadlines are met, and work priorities are established. This includes...

  • Administrative Team Lead Position

    4 weeks ago

    Vancouver, British Columbia, Canada IGG Canada Inc. Full time

    Job DescriptionWe are seeking an experienced Administrative Coordinator to join our team at IGG Canada Inc.Responsibilities:Implement new administrative procedures and evaluate their effectiveness in a dynamic office environment.Delegate work to office support staff, ensuring tasks are completed efficiently and deadlines are met.Establish work priorities,...

  • Events Manager

    6 months ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an **Events Manager** to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** Community Giving & Engagement (CG&E) identify, inspire, cultivate, solicit, and steward a core of donors to...