Executive Assistant

2 months ago


Guelph, Canada A Friendlier Company Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 5 years or more
- or equivalent experience
**Work setting**:

- General office
- Industrial facility or establishment
- Manufacture
- High-tech company
- Startup company
**Tasks**:

- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Liaise with departmental and corporate officials and with other organizations and associations
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Prepare payroll
- Office management
- Manage business or office
- Establish and maintain contact with suppliers
- Ensure accuracy and compliance to accounting standards, procedures and internal control
- Perform data entry
- Oversee payroll administration
- Clean and maintain office, supply area or warehouse
- Technical writing
**Computer and technology knowledge**:

- Accounting software
- Human resources software
- MS Excel
- Quick Books
- Spreadsheet
- Database management
- Google Docs
**Bookkeeping and accounting**:

- Manual
**Area of work experience**:

- Human resources
- Correspondence
- Business administration/management
- Finance
**Specialization or experience**:

- Green economy sector
**Area of specialization**:

- Accounting
- Accounting and financial services
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Fast-paced environment
- Tight deadlines
- Attention to detail
- Large workload
**Personal suitability**:

- Accurate
- Dependability
- Excellent oral communication
- Excellent written communication
- Initiative
- Organized
- Reliability
- Proactive
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
**Green job**:

- Involves duties and responsibilities that lead to positive environmental outcomes
**Workplace information**:

- Remote work available
**Health benefits**:

- Dental plan
- Health care plan
- Vision care benefits
**Financial benefits**:

- Life insurance
- Stocks/shares
**Other benefits**:

- On-site amenities
- Team building opportunities
- Wellness program


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