Executive Assistant to The Superintendent of

3 weeks ago

Guelph, Canada Upper Grand District School Board Full time

Job Code: 23OCT65

Office Clerical Technical

EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF EDUCATION

The Upper Grand District School Board(UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.
- First Nations, Inuit, and Métis peoples, and all other Indigenous peoples
- Persons of marginalized sexual orientations, gender identities, and gender expressions
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
- Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting with multiple identities, which can be complex and create unique experiences for applicants. We value the contributions that each person brings, and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential.

The Upper Grand District School Board invites qualified applicants for this **full-time, 1.0 FTE temporary **position. Duties will commence as soon as possible with an end date of May 31, 2024.

**LOCATION**:Guelph Board Office (500 Victoria Rd. N, Guelph, ON)

**SALARY RANGE**:$27.54 to $34.43 per hour

**FTE/HOURS**:1.0 FTE (35 hours per week)

**BOARD INFORMATION**:OCT Union, 12-month position

**RESPONSIBILITIES**:
This position will be responsible for performing administrative support for the Superintendent of Education, including:

- Responding to both internal and external inquiries regarding elementary and secondary schools
- Communicate and coordinate regularly with Principals, Office Co-ordinators and board personnel from various departments
- Problem solving with respect to elementary and secondary school issues that arise
- Respond promptly to inquiries and parental or school concerns by providing support, relevant information, or corresponding with appropriate persons or departments to find a solution.
- Having an awareness and understanding of school operations and the various elements that go into decision making, including relevant policies, processes, or protocols, with initiative to seek information that may be relevant or appropriate to a situation.
- booking venues and scheduling speakers or/and coordinating events with attention to financial and time constraints
- Budget reconciliation and monitoring
- Composing correspondence and reports
- Establishing and maintaining a tracking and monitoring procedure for a variety of reports
- Organizing agendas and backup material, attending meetings and preparing minutes
- Collaborate with and contribute to the Executive Assistant team in a flexible manner that supports priorities or needs as they arise.
- Demonstrate excellent interpersonal skills to meet and respond tactfully and effectively with board employees and the public
- Other duties as assigned

**QUALIFICATIONS**:

- O.S.S.D. or equivalent
- Excellent word processing skills using Microsoft Word, Google Docs, & Share Point
- Knowledge of Acrobat (PDF), Excel, PowerPoint, UGCloud, Edsembli and SDS computer programs would be an asset
- Ability to draft written responses on behalf of the Superintendent to a variety of stakeholders
- Working knowledge of board policies and procedures
- Excellent organizational skills
- Knowledge of the functions and key personnel of all departments and units of the board
- Demonstrated ability to learn new tasks and to work with a minimum of supervision
- Demonstrated ability to work effectively under strict timelines with accuracy
- Demonstrated ability to function well under pressure
- Minimum of 5 successful years of experience as a school Office Co-ordinator
- Proven ability to work as a member of a collaborative team

Accommodations are available during all phases of the recruitment process. Applicants need to make their needs known in advance to the Manager of Wellness and Employee Health.

While we thank all applicants for their interest in working for the Upper Grand District School Board, we wish to advise that only those selected for an interview will be contacted.

**Equal Opportunity Employer**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $27.54-$34.43 per hour

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-05-08

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