Executive Assistant

6 months ago

Guelph, Canada St. Joseph's Health Centre Guelph Full time

**Executive Assistant**

**Full-Time, Non-Union**

**R/23-163**

**The Organization**:
St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person
- and family-centred care throughout our 240 long-term care beds, 106 hospital beds, and a variety of outpatient and community support services. Our staff complement of approximately 700 employees is committed to contributing to a healthy, safe, and respectful environment. If you are a passionate and highly motivated individual, looking to help us advance in our mission, vision and values, we look forward to you joining our team

**The Job Summary:
The Executive Assistant is a member of the team and has dual reporting to the VP Finance & Information Services & CFO and VP People & Strategy. The Executive Assistant plays an integral role in the effectiveness of the VP offices and assesses, prioritizes, and coordinates the VPs’ activities by reviewing requests and organizing workflow, composing and editing correspondence, minutes, confidential files, and financial data, among other related activities and projects. This role supports the two VPs on various internal and external committees and provides leadership, organization, and project leadership to the VPs’ offices and projects. The Executive Assistant supports the philosophy and mission of St. Joseph's Health Centre Guelph (SJHCG), and St. Joseph’s Housing Corporation Inc. Guelph (SJHC) and the established goals, objectives and policies for each.

**Key Accountabilities & Success Criteria:
Overall Responsibilities
- Take the lead role in the planning and execution of VPs’ commitments, including drafting communications, drafting presentations, completing reporting submissions and supporting project and initiatives.
- Prepare, complete, review and ensure accuracy of documents flowing to and from the VPs’ office, including managing the storage and security of confidential files.
- Coordinate actions following Board Committee meetings at SJHCG and SJHC.
- Carry out specific projects and independently analyze, prioritize and execute commitments on behalf of the VPs.
- Maintain the image of the VPs’ Office by adhering to a professional and consistent standard.
- Create documents utilizing various office automation software programs. (Word, Excel, PowerPoint, etc.)
- Conduct research and analysis to make recommendations, compile briefing notes and coordinate projects as well as support the coordination of portfolio related projects.

Specific Responsibilities
- Actively participate in the development of the capital budget; responsible for the ongoing tracking and reconciliation of the capital budget.
- Track and ensure deadlines are met for funding letters and reporting requirements. - Prepare, respond and provide oversight for reporting requirements to the MOH/MOLTC, Ontario Health and the Guelph and Area Ontario Health Team.
- Coordinate updates and complete reporting for the Facility Condition Assessment Program (FCAP)
- Complete the annual insurance policy renewal for sign-off by the CFO and facilitate the submission of insurance claims, which includes responding to enquiries regarding claims.
- Liaison for the Resource Planning Committee and Mission, Ethics, Healthcare Quality. Committee of the Board of Trustees; prepare meeting packages, take meeting minutes and complete action items following Committee meetings.
- Accurately prepare regular updates to the System Finance & Audit Committee of St. Joseph’s Health System for the CFO.
- Accurately prepare regular Finance and People and Strategy updates to be included in the monthly President’s Report on behalf of the VPs’.
- Prepare Broader Public Sector Reporting requirements for sign-off by the Board of Trustees and President.
- Manage the Health Centre’s Accountabilities and Responsibilities section of the website to ensure complete, transparent and accurate information is available for clients, families, community members and funders.
- Provide support for procurement management, contract management, and building and environmental services.
- Contributes to a transparent culture of client and staff safety by adhering to and abiding by patient and staff safety policies and procedures set by St. Joseph’s
- Promotes an environment that encourages and supports change using change leadership theory

Specific Responsibilities - St. Joseph’s Housing Corporation
- As a member of the Silver Maple Seniors Community project team, execute all administrative tasks on time, and communicate effectively with the project team.
- Prepare regular updates on behalf of the Housing Corporation to be included in the monthly President’s Report.
- Hear, investigate and resolve complaints from tenants.
- Manage and update the Housing Corporation’s website to ensure complete and accurate information is ava

  • Executive Assistant

    4 months ago

    Guelph, Canada University of Guelph Full time

    **Department**: Office of the AVP Advancement This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural Reporting to the Associate Vice-President (Alumni Advancement), the Executive Assistant plays an integral role in supporting the administrative...

  • Executive Assistant

    6 months ago

    Guelph, Canada Baker Tilly Canada Full time

    **Executive Assistant** **Guelph, Ontario, Canada**: Current Opportunities Baker Tilly GWD is a leading midsize accounting firm with offices in Guelph and Elora. Locally owned, we make an impact with value-added accounting, advisory, audit and tax services. We serve clients at all stages of their development from emerging and owner-managed businesses to...

  • Executive Assistant

    6 months ago

    Guelph, Canada Linamar Corp Full time

    **Executive Assistant** **This is an in-office position located in Guelph, ON **Performance Expectations** - Perform extensive administrative and general support duties in a highly responsible and confidential manner. - Manages logistics for internal and external meetings, conferences and teleconferences across multiple time zones. - Be the Gatekeeper on...

  • Executive Assistant

    3 weeks ago

    Guelph, Canada Semex Full time

    Semex is a dynamic global organization that is committed to developing and delivering innovative genetic solutions. We believe that people truly are the cornerstone of our success, and that our employees are our most important asset. We are currently looking for a bilingual (English/French) Executive Assistant to partner with key leaders in providing senior...

  • Executive Assistant

    3 weeks ago

    Guelph, Canada Ontario One Call Full time

    Build your future at Ontario One Call! **Company Overview**: Ontario One Call acts as the communications link between buried infrastructure owners (our members) and individuals who are planning to dig in the province of Ontario. In 2012, the Ontario Underground Infrastructure Notification System Act was passed, which stipulates that by law, anyone in the...

  • Executive Assistant to Senior Vice-President

    2 weeks ago

    Guelph, Canada Co-operators Full time

    Close Date: Nov 29th, 2024Company: CGLDepartment: LegalEmployment Type: Temporary Full-Time (6 months)Work Model: HybridLanguage: This role operates in English.Job Grade: 3Hiring Manager: Kathleen HowieReferral Award: NoThe OpportunityWe are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient...

  • Executive Assistant

    6 months ago

    Guelph, Canada ShareWord Global Canada Full time

    WHO WE ARE Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015,...

  • Executive Assistant

    6 months ago

    Guelph, Canada A Friendlier Company Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 5 years or more - or equivalent experience **Work setting**: - Manufacture - High-tech company - General office - Industrial facility or establishment - Startup company **Tasks**: - Establish and co-ordinate administrative policies and...

  • Executive Assistant

    3 days ago

    Guelph, Canada Schema App Full time

    Schema App is a fast-paced, profitable SaaS company headquartered in Guelph, Ontario, and proud of our Canada-wide team. We are a smart, collaborative team on a mission to own the Enterprise Content Knowledge Graph market globally. Schema App is proud to call SAP, Gusto, and Henry Ford Health our customers. We are the leaders in a niche area of search...

  • Executive Assistant

    6 months ago

    Guelph, Canada A Friendlier Company Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 5 years or more - or equivalent experience **Work setting**: - General office - Industrial facility or establishment - Manufacture - High-tech company - Startup company **Tasks**: - Establish and co-ordinate administrative policies and...

  • Project Execution Leader

    6 months ago

    Guelph, Canada Veolia Full time

    Company Description Veolia Water Technologies & Solutions (VWTS) is a worldwide leader in water recovery, treatment, and reuse. We design and supply a range of water systems, from food and beverage applications, to municipal water, to microelectronics ultrapure water and heavy industrial wastewater treatment. We serve more than 50,000 customers...

  • Account Executive

    7 months ago

    Guelph, Canada Blue North Strategies Full time

    **WHO WE ARE** Blue North works exclusively in the social sector as a full-service fundraising agency to help nonprofits connect with donors and grow their fundraising revenue. We work with a wide variety of clients including international development, hospitals and healthcare, and missions and human services organizations across North America. We are...

  • Executive Office Coordinator

    3 weeks ago

    Guelph, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Company OverviewbeBee Professionals in Guelph is a dynamic and supportive environment that fosters growth and collaboration. Our team is dedicated to delivering exceptional services to our clients, and we're looking for a reliable and organized Executive Office Coordinator to join our team.SalaryThe estimated annual salary for this position is $45,000 -...

  • Sales Executive

    7 months ago

    Guelph, Canada Marriott International Full time

    **Additional Information** Social and Large Group Catering Sales **Job Number** 23216575 **Job Category** Sales & Marketing **Location** Delta Hotels Guelph Conference Centre, 50 Stone Road West, Guelph, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Handles...

  • Executive Office Coordinator

    23 hours ago

    Guelph, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Guelph is seeking a highly skilled and organized Executive Office Coordinator to provide support for our office operations. As an integral member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Job Summary:We are looking for an experienced Executive Office Coordinator to join our team...

  • Accounting Assistant

    2 months ago

    Guelph, Canada Hampton Inn & Suites Guelph Full time

    Perform monthly balance sheet and general ledger reconciliations for the companies in the group. - Check Invoices and make Payments to Vendors. - Reconcile Vendors - Check and prepare payroll summary of hours - Process payroll - Prepare and execute journal entries - Prepare monthly bank reconciliations in Quickbooks - Post Receipts and Payments in...

  • Part-time Bookkeeper/ Executive Secretary

    6 months ago

    Guelph, Canada Guelph Manufacturing Group Inc. Full time

    Looking for your next opportunity in the fast-paced and exciting field of automotive manufacturing? Look no further! Guelph Manufacturing Group Inc. is currently hiring a Part-Time Bookkeeper/ Expectative Secretaryfor our corporate office. **Responsibilities**: Bookkeeping: Maintain financial statements Reconcile accounts Account payable & account...

  • Assistant Store Manager

    7 months ago

    Guelph, Canada Showcase Full time

    **Assistant Store Manager**: As a Showcase Assistant Manager you will support your Store Manager in contributing to your store’s success by leading with an unwavering focus on delivering a fun and unique guest experience. Accountable for maximizing sales potential by coaching associates' behaviours on the sales floor, setting expectations and ensuring...

  • Marketing Assistant

    8 months ago

    Guelph, Canada Nutrasource Full time

    **Primary Responsibilities**: **Marketing Assistant** - Working closely with the Manager, Marketing to develop integrated marketing campaigns - Providing input on marketing plans - Conducting market research - Creating and publishing marketing content, including blog posts, graphics, articles, videos, and other formats - Updating and maintaining website,...

  • Executive Medical Administrator

    6 months ago

    Guelph, Canada ArtMed Full time

    Job Overview: The Executive Medical Administrator is a key role within our administrative team and at ArtMed. Often as the first point of contact for patients, he, she or they must provide superior customer service with a welcoming and positive attitude. Exceptional communication skills, particularly in written form, and attention to detail are critical and...