Bilingual Executive Assistant

2 weeks ago

Guelph, Canada Semex Full time

**Bilingual Executive Assistant**
**Guelph, ON**
**Full Time, permanent**

Semex is a dynamic global organization that is committed to developing and delivering innovative genetic products and solutions for farmers around the world. We believe that people truly are the cornerstone of our success, and that our employees are our most important asset.

We are currently looking for a Bilingual Executive Assistant to provide administrative support to assigned executive leaders, and related senior leaders/teams within the organization. As part of an administrative team, you will collaborate and support other Executive Assistants within the organization through back-up resourcing and project support, while also working independently.

**What you will do**:

- Act as the primary point of contact for assigned executives, managers and employees; communicate with clients and other external partners in support of the executives
- Provide comprehensive administrative support for the assigned executives and managers inclusive of daily schedule and calendar management and communication
- Organize meetings (onsite / offsite / virtual) including meeting room booking and set-up, food, audio/visual, distribution of documents
- Prepare reports and presentations through compilation of information, proofreading, editing, and translation coordination
- Prepare internal and external corporate documents for team members and external stakeholders
- Organize and gather expense documentation and manage expense reports in accordance with corporate policies.
- Participate in departmental budget preparation, inclusive of expense planning and reporting
- Attend meetings and records notes / action items / follow-ups
- Assist with special projects, either directly or in support of other EAs

**What you need to be successful**:

- College diploma in Executive Administration or equivalent
- 3-4 years’ experience as an Executive Assistant providing direct support to senior leaders
- Strong organizational skills with multi-tasking abilities
- A proactive approach to problem-solving with strong decision-making skills
- Strong Microsoft Office skills (advanced in Word, PowerPoint, Outlook; intermediate Excel), with an ability to become familiar with firm-specific programs and software
- Professional level of verbal and written communications skills and uphold strict level of confidentiality
- Ability to anticipate needs and meet deadlines in a fast-paced quickly changing environment.
- French language skills (speak, read, write) are required

**Why join Semex?**
- Constant learning and development opportunities
- Group insurance program
- Pension fund
- Bonus program
- Health and wellness programs
- Competitive salary
- Work-family balance
- Fun social activities and much more

At Semex, we demand the best of ourselves, our company and what we do for our customers. Surrounding ourselves with the best and brightest professionals ensures we attain this goal. We offer a challenging yet flexible work environment along with a competitive compensation package.

If you have the skills to meet this challenging position, please apply

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