Ops Admin Assistant Iii

1 day ago


Vaughan, Canada SCC UPS SCS, Inc. Full time

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

**Job Summary**

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

**Responsibilities**:

- Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
- Researches and corrects errors resulting from incorrect pre-advise information.
- Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
- Prepares complex reports/presentations.
- Performs analysis using various software packages and databases (e.g. MS Access).
- Provides advanced office support knowledge and skills.
- Prepares and/or coordinates information for internal and external contacts.

**Qualifications**:

- High School Diploma, GED, or International equivalent
- 2+ years' office warehouse support experience - Preferred
- Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
- Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
- Accurate and rapid data entry
- Hours: 9:30 AM to 6:00 PM

UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed. Thank you for your interest in UPS Canada.


  • Pt Admin Assistant

    7 months ago


    Vaughan, Canada RMP Full time

    We are looking to hire a Part-Time Admin Assistant/Receptionist (16-24 hours per week) for our growing cloud accounting firm. We provide accounting, advisory, and taxation services to families and small businesses all over Canada. The part-time admin assistant will work directly for a partner to efficiently manage accounting and client administration...

  • Film Admin

    7 months ago


    Vaughan, Canada Inteplast Bags & Films Corporation Full time

    **Summary**:The Film Admin will serve as a Company Ambassador, facilitating interactions with internal teams such as inside sales and the plant. As a film admin, your primary responsibility is to ensure timely processing of orders while effectively communicating requirements to internal stakeholders. **Duties & Responsibilities**: - Utilize calculating...


  • Vaughan, Canada Elite Realty Group Full time

    About us Elite Realty Group International is a trusted real estate brokerage in Woodbridge committed to making home selling stress-free. As one of the top agencies in Ontario, we prioritize continuous personal and professional growth while fostering a fun and remarkable culture. Our mission is to provide exceptional service, leveraging expertise and...

  • General Admin Clerk

    7 days ago


    Vaughan, Canada Campisi LLP Full time

    Job description General Admin Clerk The Admin Clerk works under the supervision of the Manager of Human Resources & **Responsibilities**: - Comply with all firm policies in the Campisi Policy Manual - Comply with the administrative procedures and client service protocols in the Campisi Procedures Manual - Maintain the organization of the filing room -...

  • Warehouse Admin

    7 months ago


    Vaughan, Canada Drive Medical Full time

    **Job Title: Warehouse Admin** **Reports to: Shipping Supervisor** **FLSA Status: Non-Exempt** **Who is Drive DeVilbiss** Formed in 2000, Drive DeVilbiss has become a leading manufacturer of medical products with a strong and consistent track record of growth achieved both organically and through acquisitions. We are proud of our high-quality, diverse...


  • Vaughan, Canada Plan Group Full time

    **Co Op Opportunities in Construction** Are you looking for a Co-op position that will jumpstart your career in the right direction? Do you want to be part of a growing team that supports the complex projects that change the landscape of our communities? Do you thrive in a busy, fast paced environment? If your answer is yes, then these are the Co-op roles...


  • Vaughan, Canada Toro Group of Companies Full time

    NATURE AND SCOPE OF POSITION REPORTING The Receptionist / Admin Assistant reports directly to the Director of Operations at Toro Aluminum. **DURATION**: 12 MONTH CONTRACT RESPONSIBILITIES & ACCOUNTABILITIES - Greet and direct visitors, make sure everyone signs in - Maintain and order office supplies, negotiate best prices - Generate purchase orders as...


  • Vaughan, Ontario, Canada Plan Group Inc. Full time

    About Plan Group Inc.Plan Group Inc. is a growing and respected integrated construction company with a global network of opportunities. We are committed to building strong relationships with our clients, partners, and employees to deliver exceptional results.Job SummaryWe are seeking a highly motivated and detail-oriented Mechanical Estimation Specialist...


  • Vaughan, Canada Theatre Ops Full time

    **Job Description**: The GTA has an opening for the position of **Part-time Assistant Manager **for our**_ _**Cineplex Vaughan Location reporting to the General Manager. We are seeking a highly motivated professional, skilled, team player for this location. If you think you have what it takes to be part of this team, this is your chance. Step forward and...

  • Agent(e) admin

    1 day ago


    Vaughan, Canada FedEx Group Full time

    This is an interview position.Supports station/call centre operations and management in all aspects of business and office procedures including liaison with internal and external customers, suppliers and employees. Co-ordinates all administrative aspects of the station/call centre and directly assists senior manager in achievement of departmental...

  • Ops Coordinator

    6 days ago


    Vaughan, Canada DuraServ Corp Full time

    Overview: Are you a highly driven, accountable and career-focused team player with an optimistic outlook? Do you want to provide new and creative input to help the company grow? **Then We Want You!**Mission: * At DuraServ, we are one of the main distributors of commercial door and dock manufacturers. Therefore, we aspire to be the most trusted provider in...


  • Vaughan, Canada MedPros Full time

    **About Us**: MedPros is a healthcare management business that provides management and billing support to a variety of clinics in Ontario. As an in-office Medical Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of a variety of our managed clinics. Your responsibilities will include: - Assisting with admin...


  • Vaughan, Canada Toro Group of Companies Full time

    NATURE AND SCOPE OF POSITION REPORTING The Receptionist / Admin Assistant reports directly to the General Manager of Protemp Glass. RESPONSIBILITIES & ACCOUNTABILITIES - Greet and direct visitors, make sure everyone signs in - Maintain and order office supplies, negotiate best prices - Generate purchase orders as required - Ensures to get a PO for every...


  • Vaughan, Canada MedPros Full time

    **About Us**: MedPros is a healthcare management business that provides management and billing support to a variety of clinics in Ontario. As an in-office Medical Office Administrator (MOA), you will play a crucial role in ensuring the smooth day-to-day operations of a variety of our managed clinics. Your responsibilities will include: - Assisting with...


  • Vaughan, Canada MedPros Full time

    **About Us**: MedPros is a healthcare management business that provides management and billing support to a variety of clinics in Ontario. As an in-office Medical Office Administrator (MOA), you will play a crucial role in ensuring the smooth day-to-day operations of a variety of our managed clinics. Your responsibilities will include: - Assisting with...


  • Vaughan, Canada MedPros Full time

    **About Us**: MedPros is a healthcare management business that provides management and billing support to a variety of clinics in Ontario. As an in-office Medical Office Administrator (MOA), you will play a crucial role in ensuring the smooth day-to-day operations of a variety of our managed clinics. Your responsibilities will include: - Assisting with...


  • Vaughan, Canada Red Wolf Group Inc. Full time

    Red Wolf Group is a well established construction company dealing in the commercial, retail and restaurant sector. We are looking for an Office Assistant with preferably some construction experience to perform a variety of administrative and clerical tasks. Duties of the Junior Administrative Assistant include providing support to our managers and...


  • Vaughan, Ontario, Canada Plan Group Inc. Full time

    OverviewWe are seeking a detail-oriented and organized Mechanical Estimating Coordinator to join our team at Plan Group Inc. for a 4, 8, 12, or 16 month co-op term.About the RoleAs a Mechanical Estimating Coordinator, you will provide administrative support to the estimating team, assist with bid documentation, and perform tasks related to Salesforce and...

  • Office Assistant

    7 months ago


    Vaughan, Canada MedPros Full time

    Job Summary: **Duties**: - Assist with billing, invoicing, and maintaining office records - Coordinate appointments and manage schedules - Assist with a variety of marketing, real-estate, clinic management and operational tasks - Handle customer inquiries and provide excellent customer service - Utilize MS Office (Excel & Word), Project Management Software,...

  • Office Assistant

    7 months ago


    Vaughan, Canada CAPCRETE Full time

    We are currently seeking an entry level office assistant for a full time position on our team. - Experienced in MS Office - Professionally presentable - Quick to learn new procedures and tasks. - friendly and personable - Excellent verbal and written English. - Have valid Ontario Divers License and own vehicle Duties include but are not limited to: -...