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Assistant Corporate Secretary

1 month ago

Toronto, Canada Kinross Gold Corporation Full time

**Start Date** ASAP

**Contract** Full-Time, Permanent

**Hybrid Work Environment** (3 days in office, 2 days remote with flexible hours)

**Dress Code **Business Casual

**Location** Downtown Toronto, Outside of Union Station (TTC & GO accessible)

**_ A Great Place to Work_**

**Who We Are**:
Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline. Kinross maintains listings on the Toronto Stock Exchange (symbol:K) and the New York Stock Exchange (symbol:KGC).

Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. In 2021, Kinross committed to a greenhouse gas reduction action plan as part of its Climate Change strategy, reached approximately 1 million beneficiaries through its community programs, and recycled 80% of the water used at our sites. We also achieved record high levels of local employment, with 99% of total workforce from within host countries, and advanced inclusion and diversity targets, including instituting a Global Inclusion and Diversity Leadership Council.
- Eager to know more about us? Visit _Home - Kinross Gold Corporation_

The Assistant Corporate Secretary will oversee all administration processes for the board of directors, including regular and special board and committee meetings, facilitating onboarding and offboarding of board members, board orientation, and board education. They will also provide support and assistance to the Corporate Secretary, including project support as needed. They will also keep abreast of legal and governance trends and advise on corporate governance matters and related issues.

**Responsibilities**:
Lead and Manage:

- all aspects of quarterly board meetings and related matters
- all aspects of director remuneration, including required regulatory filing and correspondence with directors
- the annual regulatory filing compliance process including completion of all required supporting documentation
- all recurring/periodic corporate secretarial and regulatory filings
- all corporate secretarial aspects of the annual shareholder meeting process
- aspects of subsidiary governance including acting as the primary corporate contact for the company’s subsidiaries and active support for corporate reorganizations.

Manage all facets of the corporate secretarial regulatory and compliance requirements, providing direct support to the Office of the Corporate Secretary.
- Lead and manage the annual voting proxy and management information circular process from planning and scheduling to final print and distribution to shareholders. This entails significant coordination and negotiation across functions within Kinross, with directors, external service providers, and legal counsel.
- Take the lead on drafting and updating the governance section of the annual management information circular.
- Manage all required regulatory filings for Kinross with securities regulators, stock exchanges, and other relevant authorities.
- Stay up to date with changes to regulations and best practices and advise the Corporate Secretary on changes needed to stay compliant with regulatory changes and best practices.
- Act as point of contact with the NYSE, TSX, and Canadian securities administrators; managing and resolving any issues as required, including both routine and non-routine matters.
- Lead and manage the annual board evaluation process, drafting questionnaires, distributing evaluation questionnaires, and providing collated results to the board and committee Chairs.
- Attend and take minute meetings of Board Committees, coordinating with directors and across various functions to ensure all aspects of the discussion are recorded satisfactorily.
- Manage all aspects of the quarterly board meeting process, coordinating across functions for meeting materials, scheduling, and presentation.
- Manage all aspects of preparing board packages and uploading to the company’s online Board materials platform.
- Coordinate and manage other board approvals, as required.
- Draft corporate governance documents including board committee charters, committee performance schedules, corporate governance guidelines, and recommend appropriate edits and enhancements in keeping with regulatory changes.
- Assess, analyze, and provide cost-saving or value-enhancing alternatives with respect to local jurisdictional governance agents and other local subsidiary governance aspects.
- Continually assess and wherever appropriate provide possible alternatives to current service providers for ways to consolidate services or realize savings.
- Lead on introducing productivity-enhancing editing software to be used across functions in the preparation of annual d