Board of Directors Governance

5 months ago

Toronto, Canada Workplace Safety and Insurance Board Full time

Responsible for coordinating Board of Directors (BOD) and related committee work plans to ensure that the Corporate Secretary can attest to meeting CSO/BOD statutory and regulatory requirements are met. Facilitate the BOD decision making process by managing submissions, communicating decisions and ensuring decisions are implemented. Triage all issues flowing in and out of the Corporate Secretary’s Office. Provide support for management of BOD governance matters.
Oversee the mandate of the Corporate Secretary’s Office by providing official minute recording, meeting coordination, and liaison services to the Chair, Board of Directors, President and CEO and Senior Management.**Major Responsibilities**:

- 1. Prepare summary of deliberations and decisions arising from all BOD and committee meetings as well as any committees to which the Corporate Secretary is assigned, making sure that all decisions and actions are duly noted.
- Set, organize and co-ordinate all BOD meetings, in accordance with the BOD and Committee work plans as well as working with executive leads to finalize said work plans.
- Ensure proper notices are issued to board members, uploading of materials to BOD Portal and meeting logistics including preparation of binders.
- Provide support and logistics for all committees of the Board of Directors’ ensuring the security of sensitive and confidential materials.
- Maintain and coordinate renewal of official corporate membership listings, attendance reports, Order in Council terms and Annual Affirmations, etc. annually or as needed.
- Coordinate, compile and distribute final materials for Committee and BOD meetings for the Chair and President, and post said materials to the BOD Portal site for review by BOD members as required.
- 2. Act as the central point of contact for the Corporate Secretary’s Office, managing issues flowing in and out of the Secretary’s Office and triaging and responding to requests for information in person, by telephone or through written correspondence. Provide support to Manager on BOD governance matters.
- Evaluate effectiveness, recommend functional enhancements and oversee maintenance of Board Portal and SharePoint Site; act as security administrator by ensuring appropriate staff are provided access to the board portal and SharePoint site, providing training and orientation, troubleshooting of issues management.
- Review corporate documents to identify issues of importance and provide relevant commentary and advice, including revising documents to ensure compliance with standards, analyzing issues, gathering information and developing options related to BOD minuting standards.
- Review, edit and consolidate corporate documents, presentations and memos received for BOD submission for content and style before posting to portal.
- Conduct research and provide background information necessary to facilitate executive action and decision making.
- Act as back-up to the Manager, Board Governance and Associate Secretary to ensure integrity of the enterprise governance framework and ensure corporate documents.
- 3. Oversee and maintain the Board of Directors’, and the Investment Committee Minuting processes and Minute Books.
- Prepare Minuting documents for signature by the Corporate Secretary, Chair or President and CEO as appropriate.
- Maintain the Board minute books and ensure accurate completion of documents in accordance with the formal Minuting process.
- Ensure copies of all minute books are backed up as part of the Disaster Recovery Plan.
- 4. Provide general administrative support by:
- Planning and coordinating communications/correspondence to BOD and committees
- Maintaining listings for OICs, Directory of Memberships, Annual affirmations etc.
- Updating information for external website with respect to BOD committee membership, bios, resolutions and terms etc.
- Maintaining /updating Board committee mandates, templates, work plans and action points from committee meetings.
- Assisting in developing agendas based on analysis of evolving issues, work plans and action points, assisting in preparation of reports as required.
- Developing and maintaining follow-up system, listings for action points arising from all BOD and committee meetings in order to ensure timely completion.
- Establishing an effective working relationship with senior management and staff in the operating areas to communicate and follow-up on specific requests and commitments of the BOD and committees.
- 1) Education requirements:
- College/University degree in business administration or related field
- Extensive knowledge in MS Word, Excel, PowerPoint, Outlook, Portal sites and records management system
- 2) Experience:
- Minimum Level
- 7 years of corporate administrative experience work, knowledge of Roberts Rules of Order, BOD procedures and practices, business administration principles and operational practices.
- Writing and communication skills to ensure minutes capture essential di

  • Corporate Governance Expert

    5 days ago

    Old Toronto, Canada Canada Pension Plan Investment Board Full time

    Make a meaningful impact in the world of institutional investing with CPP Investments, one of the most respected and fastest-growing professional investment management organizations globally. With assets under management valued at over $500 billion, our organization is uniquely positioned to help ensure long-term sustainability for the Canada Pension Plan...

  • Director of Governance and Compliance

    4 weeks ago

    Old Toronto, Canada Canada Pension Plan Investment Board Full time

    Job DescriptionAt Canada Pension Plan Investment Board, we are seeking a highly skilled and experienced lawyer to serve as the Director, Board Secretariat in our Toronto office.The successful candidate will be responsible for providing governance advice and support to the Board of Directors, as well as keeping current with evolving governance best...

  • Board Governance Coordinator

    3 weeks ago

    Toronto, Ontario, Canada WoodGreen Full time

    Job Summary The Executive Assistant to the Board of Directors at WoodGreen is a critical role that requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality. This position directly reports to the President and CEO and supports the work of the Boards of Directors and related committees. Key Responsibilities...

  • Director, Board Secretariat

    1 month ago

    Toronto, Canada CPP Investments Full time

    Job DescriptionCPP Investments is seeking a high-performing lawyer to serve as the Director, Board Secretariat in our Toronto office.  You will be responsible for providing governance advice and support to the Board of Directors and keeping current with evolving governance best practices. The successful candidate will report to the Managing Director, Head...

  • Administrative Assistant, Governance and Board

    2 months ago

    Toronto, Canada Toronto District School Board Full time

    **Administrative Assistant, Governance and Board Services** **1 - Permanent Position** **Governance and Board Services** **Schedule II, Level 3** **(Non-Union - 12 Months)** **$65,498 - $78,608 **The Toronto District School Board adheres to equitable hiring, employment, and promotion practices. - Reporting to the Senior Manager of Governance and Board...

  • Executive Assistant to the Board of Directors

    4 weeks ago

    Toronto, Ontario, Canada WoodGreen Full time

    Job SummaryThe Executive Assistant to the Board of Directors will provide high-level administrative support to the Board of Directors and its committees. This role will be responsible for coordinating board meetings, preparing meeting materials, and maintaining accurate records of board activities.Key ResponsibilitiesCoordinate all aspects of board meetings,...

  • Board Operations Lead, Corporate Governance

    5 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 190605 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Board Operations Lead contributes to the overall success of the Corporate Governance Office (CGO) and Corporate Secretary’s Department ensuring specific individual goals, plans, initiatives are executed / delivered in support of...

  • Subsidiary Governance Officer

    7 months ago

    Toronto, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the opportunity?** As a Subsidiary Governance Officer (Canada), you will have oversight and accountability for the corporate governance of regulated and unregulated Canadian subsidiaries of Royal Bank of Canada. You will provide expertise and support on corporate secretarial and governance matters and ensure a consistent approach...

  • Board of Director Member

    1 month ago

    Old Toronto, Ontario, Canada Association of Academic Museums & Galleries. Full time

    Director & CEO – Textile Museum of CanadaAs the Director & CEO of the Textile Museum of Canada, you will be responsible for providing visionary leadership and developing a new strategic plan that advances the museum's mission, vision, values, and goals. This role requires identifying, cultivating, and securing revenues for the museum's growth as an...

  • Board of Directors Position

    5 months ago

    Toronto, Canada HCRA Ontario Full time

    Do you want to make a meaningful difference contributing to the protection of consumers of new homes in Ontario? **About HCRA** The Home Construction Regulatory Authority (HCRA) is a not-for-profit corporation that is designated by the provincial government of Ontario to administer and enforce the New Home Construction Licensing Act, 2017 and associated...

  • Corporate Governance Specialist

    4 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the opportunity?As a Corporate Governance Specialist at Royal Bank of Canada, you will have oversight and accountability for the corporate governance of regulated and unregulated Canadian subsidiaries. You will provide expertise and support on corporate secretarial and governance matters, ensuring a consistent approach to...

  • Corporate Governance Specialist

    4 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the opportunity?As a Corporate Governance Specialist at Royal Bank of Canada, you will have oversight and accountability for the corporate governance of regulated and unregulated Canadian subsidiaries. You will provide expertise and support on corporate secretarial and governance matters and ensure a consistent approach to...

  • Executive Assistant to the Board of Directors

    4 weeks ago

    Toronto, Ontario, Canada WoodGreen Full time

    Job SummaryThe Executive Assistant to the Board of Directors provides high-level administrative support to the President and CEO and the Board of Directors. This role involves coordinating board and committee meetings, preparing meeting materials, and maintaining accurate records of board activities.Key ResponsibilitiesCoordinate all aspects of board and...

  • Strategic Governance Director

    5 days ago

    Toronto, Ontario, Canada destinationone Consulting Full time

    Job DescriptionAt destinationone Consulting, we specialize in recruitment across various sectors including Healthcare, Health Tech, Government, Non-Profits, Legal and more. Our aim is to build a comprehensive data bank for opportunities in these fields.Location:Ontario, with potential for remote work.We are seeking an experienced Corporate Governance Manager...

  • Oacas Board Associate Member

    6 months ago

    Toronto, Canada ONTARIO ASSOCIATION OF CHILDRENS AID SOCIETIES Full time

    **OACAS Board Associate Member Nominee Requirements** **Responsibilities of the Board of Directors** The Board of OACAS is responsible for the overall management and operations of OACAS. Responsibility for day-to-day management is delegated to the Chief Executive Officer. Individually and collectively, the members of the OACAS Board will represent OACAS...

  • Executive Assistant to the Board of Directors

    4 weeks ago

    Toronto, Ontario, Canada WoodGreen Full time

    Job SummaryThe Executive Assistant to the Board of Directors provides administrative support to the Board of Directors and its committees. This role involves coordinating meetings, preparing agendas, and maintaining records. The successful candidate will have excellent organizational and communication skills, as well as the ability to maintain...

  • Manager, Governance

    6 months ago

    Toronto, Canada Scotiabank Full time

    **Requisition ID**: 171739 **Cost Centre**: Medicus We are committed to investing in our employees and helping you continue your career at Scotiabank. As the Manager, Governance and Board Services, you will contribute to the overall governance framework of the Medicus Pension Plan by producing and coordinating governance operations and materials for the...

  • Executive Assistant to the Board of Directors

    4 weeks ago

    Toronto, Ontario, Canada WoodGreen Full time

    Job SummaryThe Executive Assistant to the Board of Directors provides administrative support to the Board of Directors and its committees. This role involves coordinating meetings, preparing agendas, and maintaining accurate records. The ideal candidate will have excellent organizational skills, strong communication abilities, and experience working in a...

  • Officer, Board and Government Relations

    5 months ago

    Toronto, Canada Canadian Partnership Against Cancer Full time

    **Overview**: The **Strategic Partnerships Division** leads engagement of partners in Canada’s health system and broader cancer community who are key to implementing practice and policy changes that deliver on the priorities of the _2019-2029 Canadian Strategy for Cancer Control_. The division works with the Partnership’s program teams and system...

  • Governance Co-ordinator

    6 months ago

    Toronto, Canada Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario Full time

    **GOVERNANCE CO-ORDINATOR** **Position Summary** The Executive Assistant, Governance: - Supports the Board of Directors, Executive Committee, Governance Committee and Screening Committee in carrying out their governance responsibilities effectively and efficiently, in accordance with legislation, College bylaws and governance policies and principles of...